How to integrate Google Sheets with WooCommerce to add order information to WooCommerce when a row is added in Google Sheets
How to Integrate Applications
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2024/11/27
How to integrate Google Sheets with WooCommerce to add order information to WooCommerce when a row is added in Google Sheets
t.aizawa
In operating an online shop, order management and inventory management are essential tasks, aren't they? However, manually entering and updating data can be time-consuming and may lead to errors. We recommend integrating Google Sheets with WooCommerce. This integration allows for automatic updates of order information and inventory data, which can improve operational efficiency. This article will detail the benefits and methods of integrating Google Sheets with WooCommerce.
Recommended for
・Online shop operators
・Marketing personnel who prioritize data analysis
・Those struggling with inventory management
Benefits and Examples of Integrating Google Sheets with WooCommerce
Benefit 1: Prevention of Human Errors by Reducing Manual Work
When entering order information manually, there is a possibility of input errors or transcription errors, but integrating Google Sheets with WooCommerce can reduce this risk. When new order information is added to Google Sheets, the system automatically transfers and reflects that data in WooCommerce. This automation can prevent human errors and ensure more accurate order processing. For example, incorrect input of shipping addresses or product names can be avoided, reducing the likelihood of incorrect shipments or time-consuming rearrangements. Additionally, by eliminating manual work, the burden on staff is reduced, allowing for the provision of higher quality services.
Benefit 2: Improved Accuracy of Inventory Management
Integrating Google Sheets with WooCommerce allows for accurate inventory management. When a new order is added to the spreadsheet, the inventory count in WooCommerce is immediately updated. This mechanism reduces the risk of stockouts or duplicate orders, enabling prompt response to customer orders. Especially when operating multiple sales channels, you can accurately grasp inventory surpluses and shortages. For example, even when operating both an online shop and a physical store, timely updates of inventory information allow for immediate reflection of inventory adjustments, smoothing inventory management.
Benefit 3: Centralized Management and Analysis of Data
By integrating Google Sheets with WooCommerce, you can centrally manage order data. This allows for easy aggregation and analysis of order history and customer information, aiding in business strategy planning. For example, based on the order data accumulated in the spreadsheet, you can understand popular products and seasonal sales trends. This enables data-driven improvements in inventory management and promotional strategies, leading to more effective marketing activities. Additionally, if certain products tend to sell particularly well during busy periods, ordering them early can prevent stockouts, allowing for smooth operations without missing business opportunities.
[About Yoom]
How to Create a Google Sheets and WooCommerce Integration Flow
Let's create a flow together using a template where "when a row is added in Google Sheets, order information is added to WooCommerce"!
The template used this time can be copied by clicking "Try it" on the banner below.
Before Getting Started
If you do not have a Yoom account, please create one from the "Yoom Account Issuance Page" below. For basic operations of Yoom, please check "First Time with Yoom".
Step 1: Connect Google Sheets and WooCommerce to My Apps
(1) After logging into Yoom, select "My Apps" from the left column and click "+ New Connection".
(2) From the new connection list in My Apps, click on Google Sheets. (3) A screen like the one below will appear, click "Sign in with Google". Please log in with your account.
(4) Next, connect WooCommerce. Similarly, click WooCommerce from the new connection list in Yoom. (5) On the "New WooCommerce Registration" screen, check the red frame, enter the account name, Consumer Key, and Consumer Secret, and click "Add".
Once the connection is complete, Google Sheets and WooCommerce will be registered in Yoom's My Apps.
This completes the My Apps registration. Next, let's set up triggers using templates!
Step 2: Setting Up When a Row is Added in Google Sheets
(1) We will use the template introduced earlier. Click "Try it" on the banner below.
Click on "When a row is added" for the schedule trigger.
(2) From the "Select account and action" screen of Google Sheets, check if there are any errors in the account information linked with Google Sheets, keep the trigger action as "When a row is added," and click "Next."
(3) From the "App Trigger API Connection Settings" screen, select the trigger activation interval. Select the trigger activation interval from the dropdown: 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ※ Please note that the shortest trigger activation interval varies depending on the plan.
Scroll down and select the Spreadsheet ID and Sheet ID from the options.
Directly input the table range (start), table range (end), and the column with unique values.
Once the input is complete, click "Test" and if no errors occur, click "Save" at the bottom.
Step 3: Integrate with WooCommerce to Create Orders
(1) Next, integrate with WooCommerce to create orders. Click "Create Order."
(2) From the "Select account and action" screen of WooCommerce, check if there are any errors in the account information linked with WooCommerce, keep the action as "Create Order," and click "Next."
(3) From the "API Connection Settings" screen, check the red line and input the TOP page URL. Other fields are not mandatory. Enter the necessary fields. You can reference Google Sheets information by selecting from the output as shown in the image below.
Once the input is complete, click "Test" at the bottom, and if no errors occur, click "Save."
Step 4: Update Records in Google Sheets
(1) Next, update records in Google Sheets. Click "Update Record."
(2) From the "Database Integration" screen, check if there are any errors in the account information linked with Google Sheets, and keep the execution action as "Update Record."
Scroll down and input the Spreadsheet ID, Spreadsheet Tab Name, and Table Range. ・Spreadsheet ID: Select from options ・Spreadsheet Tab Name: Select from options ・Table Range: Direct input
Once the input is complete, click "Next." (3) From the "Detailed Settings for Database Operations" screen, select the conditions for the record you want to update from the dropdown and output. Click "+ Add Trigger Condition" to add conditions.
Scroll down and select the values for the updated record from the output.
Once the input is complete, click "Test" at the bottom, and if no errors occur, click "Save." (4) Finally, click "Turn on Trigger."
This completes the flowbot for "Adding order information to WooCommerce when a row is added in Google Sheets."
Other Automation Examples Using Google Sheets and WooCommerce
At Yoom, we have many other examples of automation using Google Sheets and WooCommerce, and we would like to introduce a few of them.
1. Update WooCommerce Order Information When a Row is Updated in Google Sheets
When you update Google Sheets, the WooCommerce order information is automatically updated. This is expected to prevent errors from manual input. Additionally, since information is centralized in WooCommerce, it will be easier to check the necessary information.
2. Add a product to WooCommerce when a row is added in Google Sheets
Automatically register products in WooCommerce by referencing the information added to Google Sheets. This is expected to keep the information accurate. Additionally, by eliminating the effort required for registration, you can proceed with your tasks more smoothly.
3. Add Customer Information to WooCommerce When a Row is Added in Google Sheets
By adding customer information to Google Sheets, it can automatically be reflected in WooCommerce. Automating the registration process is expected to reduce the workload on staff and prevent input errors. Additionally, saving time will allow for smoother business operations.
Additionally, if you want to check out templates using Google Sheets and WooCommerce, please visit the following site.
The integration of Google Sheets and WooCommerce can be beneficial for streamlining operations in online shop management. It is expected to automate order management, improve inventory management accuracy, reduce workload, and prevent errors. Additionally, centralizing data makes it easier to analyze, leading to more effective business operations. Let's aim to improve operational efficiency by leveraging this integration to save time and resources!
The person who wrote this article
t.aizawa
I hope everyone's everyday work will be much easier!
We will continue to send out information on improving work efficiency using Yoom!
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