How to summarize the content of a long email received in Yoom and notify it in Slack

[What is Yoom]

How to "Receive a long email with Yoom, summarize the content, and notify Slack"

With Yoom, you can connect apps and automate workflows without any special knowledge or coding!
There is also a two-week free trial period, so it's recommended for those who want to try it out!

This time, we will explain how to create a flow bot to "Receive a long email with Yoom, summarize the content, and notify Slack".

For basic operations of Yoom, refer to First Time with Yoom.

Step 1: Connect My Apps

After logging into Yoom, select "My Apps" and then choose "+ New Connection".
Connect Slack from My Apps.
Select "My Apps" and then choose "+ New Connection". Connect Slack from My Apps.
Select the channel you want to use from "Search Channels" and click "Allow". This completes the connection of My Apps!

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‍Once the app connection is complete, click "Try it" on the template below to copy it!

Once the copy is complete, we will start creating the Flowbot.

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Step 2: Set Up Email Trigger

Enter the conditions for the first step, the email trigger.
Please set the title and receiving address as desired.
Note: By entering trigger conditions, you can activate it only when an email that meets the conditions is received.
For example, by setting it as follows, it will only activate when the body contains the word "inquiry".
Search location: Body
Search condition: Contains
String: Inquiry

Click "Next" and test it.
If the test is successful, click "Save".

Step 3: Set Up Action (Summarize)

Click on the second step. Please change the action as desired according to your operation.

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Click "Next" and set the details.
Text to be summarized: Click "When email arrives" in the output and select "Body". Confirm that {{Body}} is displayed.

Number of characters: Set as desired.
Summary conditions: Set as desired. (e.g., "Please summarize the key points in bullet points")

Conduct a test, and if successful, click "Save".

Step 4: Set Up Action (Notify Slack)

Let's move on to the third step!
Note: The title and account can be set as desired, but be sure to select "Send a message to the channel" for the action.

Click "Next" and set up the API connection.
Channel ID to post to: Set as desired.
Message: Click "Summarize" in the output and select "Summary Result". Confirm that {{Summary Result}} is displayed.
Note: By setting it this way, you can automatically quote the summary result and send it to Slack.

Conduct a test, and if successful, click "Save".

Well done!
This completes the flow of "When a long email is received in Yoom, summarize the content and notify Slack"!!

Other Automation Examples Using Slack and Summary Features

In addition to the flow introduced this time, you can achieve various business automations by using Slack and summary features.
All of them can be used with simple settings, so if there is something you are interested in, please give it a try!

Automation Examples Using Slack

Store and Save Files Sent via Slack

By reducing the hassle of manually saving files, you may be able to reduce human errors such as forgetting to save or misnaming files.

Notify on Slack When Audio Data is Stored

As soon as the audio data is uploaded, transcription and notification of the results are automatically performed, making it easier to understand the content.

Integrate Yoom's Form Trigger with Slack

By integrating with Yoom's form to send notifications, you can potentially prevent any oversight in responses.

Example of Automation Using Summary Function

Summarize and Notify the Contents of Meeting Minutes Registered in Notion Database

The contents of the meeting minutes are automatically summarized and notified, allowing team members to quickly grasp important points without reading the entire minutes.

Summarize the content and notify Microsoft Teams

By taking appropriate actions according to the situation, the team's cooperation can be strengthened, and the project is likely to progress smoothly.

Benefits of Integrating Yoom with Slack

‍1. Faster Understanding of Key Points‍

By automating long text summarization using AI features, you will be able to grasp only the key points in a short time.
AI automatically summarizes the content of long emails and notifies the summarized content to a specific Slack channel, allowing you to quickly understand the key points of important emails.
This may also help reduce misunderstandings among team members, potentially improving work efficiency.

2. Streamlining Customer Support‍

By utilizing AI for long text summarization, you can automatically summarize customer inquiries and feedback for efficient handling.
For example, automatically summarizing long customer inquiry emails and consolidating them into notification messages could aid in analyzing past data.
Additionally, quick notifications allow team members to respond promptly, potentially speeding up resolution times and improving customer satisfaction!

3. Enhancing Team Collaboration‍

Summarizing long project progress reports with AI allows you to quickly grasp important information, enabling faster decision-making.
For example, AI can summarize long project progress reports and automatically notify them, ensuring that all stakeholders receive the information quickly!
This will be a useful tool to support project progress.

Conclusion

This time, we introduced how to use Yoom to automatically summarize long texts using AI features!
Automation of tasks is expected to improve the efficiency of information processing and sharing of texts!
Furthermore, the quick notification flow should also enhance team collaboration.

Please try the flow for yourself!