When using database tools like Airtable and Notion together, have you ever experienced the hassle of having to re-enter data from Airtable into Notion, or encountered inconsistencies in data and wondered which tool has the most up-to-date information? Especially when sharing data within a team, it can be unclear who is adding, updating, or transferring data and how, leading to records becoming a mess before you know it.
In fact, these issues might be neatly resolved through API integration between Airtable and Notion!
This time, we will explain in detail the API integration techniques between Airtable and Notion with images! We will also introduce examples of automation with various other apps. Moreover, the great point is that with Yoom, you can integrate APIs without any programming knowledge! It's easy for beginners in app integration to try, so please take a look!
For those who want to try it as soon as possible
By using Yoom, you can easily integrate Airtable and Notion with no code. Yoom provides templates for integrating Airtable and Notion in advance, so you can achieve integration immediately just by registering, even without API knowledge.
When customer information is added to Airtable, add it to Notion as well.
■Overview The "Add customer information to Notion when it is added to Airtable" workflow is a business workflow that streamlines customer management. When new customer information is entered in Airtable, the same information is automatically registered in Notion, saving effort while maintaining data consistency. This allows for smoother management of customer information.
■Recommended for ・Those who manage customer information in Airtable and want to utilize the same data in Notion ・Those who feel the hassle of manually synchronizing data between multiple tools in customer management ・Business users looking for an efficient data entry method to manage customers using Notion ・Corporate personnel who want to automate business flows while maintaining data consistency
■Notes ・Please link both Airtable and Notion with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Airtable output can be obtained from JSONPath. Please refer to the following for the acquisition method. https://intercom.help/yoom/en/articles/6807133
What You Can Do by Integrating Airtable and Notion
By integrating the APIs of Airtable and Notion, you can automatically sync Airtable data with Notion! For example, you can automatically perform data synchronization like the one below without human intervention.
Add Customer Information to Notion When Added to Airtable
This flow is recommended when you manage customer information in Airtable and want to utilize the same data in Notion.
When customer information is added to Airtable, add it to Notion as well.
■Overview The "Add customer information to Notion when it is added to Airtable" workflow is a business workflow that streamlines customer management. When new customer information is entered in Airtable, the same information is automatically registered in Notion, saving effort while maintaining data consistency. This allows for smoother management of customer information.
■Recommended for ・Those who manage customer information in Airtable and want to utilize the same data in Notion ・Those who feel the hassle of manually synchronizing data between multiple tools in customer management ・Business users looking for an efficient data entry method to manage customers using Notion ・Corporate personnel who want to automate business flows while maintaining data consistency
■Notes ・Please link both Airtable and Notion with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Airtable output can be obtained from JSONPath. Please refer to the following for the acquisition method. https://intercom.help/yoom/en/articles/6807133
■Overview The "Update Notion when a record is updated in Airtable" workflow automates the information update process, thus improving work efficiency. Automation can also reduce human errors such as missed updates.
■Recommended for: ・Those using Airtable for data management or project management. ・Those organizing and sharing information using Notion but finding manual updates burdensome. ・Those who want to quickly link information between Airtable and Notion to share information without omissions. ・Those wishing to utilize multiple tools efficiently to accelerate business processes. ・Those wanting to reduce errors from manual data updates and maintain accurate information. ・Those aiming for swift information sharing and smooth project progression within the whole team.
■Notes ・Please link both Airtable and Notion with Yoom. ・The trigger can be set to intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval may vary depending on the plan.
■Overview The 'Add data to Notion when the status is updated in Airtable' workflow helps to improve the efficiency of information management. Since data on Airtable is reflected without directly accessing Notion, it reduces the effort of work.
■Recommended for ・Those who use Airtable for data management and project operation ・Those who want to quickly reflect Airtable data in Notion ・Those who want to reduce manual data entry and improve operational efficiency ・Those who use Notion for team information sharing ・Those who use Notion on a daily basis and want to quickly grasp the latest data in Airtable ・Those who want to quickly provide the latest data to team members as a project manager
■Notes ・Please integrate both Airtable and Notion with Yoom. ・You can choose the trigger start interval of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・The shortest trigger start interval varies depending on the plan, so please be careful.
Let's Create a Workflow to Integrate Airtable and Notion
Now, let's create a workflow to integrate Airtable and Notion! We'll proceed with the integration of Airtable and Notion using Yoom without any code, so if you don't have a Yoom account yet, please issue one from this link.
[What is Yoom]
This time, we will create a flow bot that links data to Notion when a contact is registered in Airtable! We will create it in the following steps.
Integrate Airtable and Notion with My Apps
Copy the template
Set Airtable triggers and Notion operations
Turn on the trigger and verify the operation of the integration flow
When customer information is added to Airtable, add it to Notion as well.
■Overview The "Add customer information to Notion when it is added to Airtable" workflow is a business workflow that streamlines customer management. When new customer information is entered in Airtable, the same information is automatically registered in Notion, saving effort while maintaining data consistency. This allows for smoother management of customer information.
■Recommended for ・Those who manage customer information in Airtable and want to utilize the same data in Notion ・Those who feel the hassle of manually synchronizing data between multiple tools in customer management ・Business users looking for an efficient data entry method to manage customers using Notion ・Corporate personnel who want to automate business flows while maintaining data consistency
■Notes ・Please link both Airtable and Notion with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Airtable output can be obtained from JSONPath. Please refer to the following for the acquisition method. https://intercom.help/yoom/en/articles/6807133
Let's register My App to connect Airtable and Notion to Yoom. By registering My App first, you can proceed with the automation settings smoothly.
Before connecting, let's create a database in Airtable! ※This time, it was created as shown in the image below.
1. Click on My App on the left side of the Yoom page and select "Add". Enter "Airtable" in the search box at the top right and select Airtable from the search results.
2. On the displayed screen, enter your email and click "Continue".
3. On the next screen, enter your password and click "Sign In".
4. On the next screen, click "Add Base" to select a base and click "Allow Access".
5. Next, register Notion with My App. Similarly, click on My App on the left side of the Yoom page and select "Add".
Enter "Notion" in the search box and select Notion from the search results. On the next screen, enter your email address and click "Continue".
6. On the next screen, click "Select Pages".
7. On the next screen, click "Allow Access".
If Airtable and Notion are displayed in My App, the registration is complete.
Step 2: Copy the Template
Let's start creating the flow from here! Since we are using a template, open the template page below and click 'Try This Template'.
When customer information is added to Airtable, add it to Notion as well.
■Overview The "Add customer information to Notion when it is added to Airtable" workflow is a business workflow that streamlines customer management. When new customer information is entered in Airtable, the same information is automatically registered in Notion, saving effort while maintaining data consistency. This allows for smoother management of customer information.
■Recommended for ・Those who manage customer information in Airtable and want to utilize the same data in Notion ・Those who feel the hassle of manually synchronizing data between multiple tools in customer management ・Business users looking for an efficient data entry method to manage customers using Notion ・Corporate personnel who want to automate business flows while maintaining data consistency
■Notes ・Please link both Airtable and Notion with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Airtable output can be obtained from JSONPath. Please refer to the following for the acquisition method. https://intercom.help/yoom/en/articles/6807133
The template will be automatically copied to your workspace. Please click "OK" on the next screen that appears.
Step 3: Setting up Airtable Trigger
1. Click "OK" on the previous screen, then click the app trigger "When a record is registered" on the displayed screen. ※ This screen is displayed when you click "【Copy】Add customer information to Notion when it is added to Airtable" in the Flowbot on the left side of the Yoom page under "My Projects".
2. Enter the required fields on the displayed screen. Leave the trigger action as it is and click "Next".
3. Set the details on the displayed screen. Select the "Trigger Interval". ※ You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Please note that the shortest trigger interval varies depending on the plan. ※ For detailed explanations of the Yoom plan, please refer to here.
4. Enter the "Base ID" according to the explanation below the input field.
5. Enter the "Table ID" according to the explanation below the input field.
6. Enter the "Field Name of Created Time" according to the explanation below the input field. After entering, execute "Test" and if successful, click "Save". ※ The displayed output can be utilized in the next settings as indicated by "This value can be used in other operations."
※ The output contains the information shown in the image below.
Depending on the record content prepared in Airtable, you may need to obtain new output.
1. Click "Add Record" to operate the database. Enter the required fields on the displayed screen and click "Next".
Select the "Database ID" from the candidates displayed when you click the input field or enter it according to the explanation below the input field.
2. Configure the details.
For each item of the "Values of the record to be added", select from the output displayed when you click the input field. ※ The item names will change depending on the ID selected on the previous screen. After entering, execute "Test" and if successful, click "Save".
Step 5: Turn ON the Trigger Button and Check the Operation of the Integration Flow
Click the "Turn ON Trigger" button in the red frame on the screen below to automatically start the Flowbot.
If You Want to Integrate Notion Data with Airtable
We introduced how to integrate data from Airtable to Notion, but if you want to integrate data from Notion to Airtable, please also use the template below.
Add Information Added to Notion to Airtable
This flow is recommended for those who share information using Notion as a team but find it cumbersome to manually enter data into Airtable.
Add information added to Notion to Airtable as well.
■Overview The workflow to "Add information added to Notion to Airtable" contributes to improving information management efficiency. Since Notion data is automatically reflected in Airtable, manual work is reduced.
■Recommended for ・People managing information using Notion ・Those using Notion for information sharing in a team but find manual data input into Airtable cumbersome ・Those who wish to perform information entry quickly and update the database efficiently ・Companies using Airtable as a database management tool ・Those who want to manage information swiftly while maintaining data consistency ・Those who need to update data regularly and want to eliminate the hassle of manual work
■Notes ・Please integrate each of Notion and Airtable with Yoom. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview The 'Add data to Airtable when the status is updated in Notion' workflow reduces data entry tasks. Data is automatically added when a status update is detected, reducing the manual effort required.
■Recommended for ・Those who use Notion for project management or task management ・Teams using Notion who want to streamline tasks when updating status ・Those who use Airtable for database management ・Those who want to quickly reflect Notion status updates in Airtable to maintain data consistency ・Those who want to centrally manage the progress of a project and share information quickly ・Those who want to automate and improve the efficiency of frequently occurring status updates
■Note ・Please link Notion and Airtable with Yoom respectively. ・You can select trigger intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies by plan.
Other Automation Examples Using Airtable and Notion APIs
By leveraging the APIs of Airtable and Notion, various automations can be achieved! How about considering the following automations?
Automation Examples Using Airtable
It is possible to automatically create files linked with registered words or data in Airtable, and add data using image recognition features powered by AI. Additionally, you can automatically create online meetings based on schedules managed in Airtable!
Notify Slack when information is registered in Airtable.
■Overview This is a flow that notifies Slack when information is registered in Airtable.
■Who we recommend this template for 1. Those who are responsible for data entry in Airtable ・Those who use Airtable to accumulate internal information ・Those who perform analysis and management of input data 2. Those who communicate with members on Slack ・Those who manually send internal notifications ・Those who want to automate notifications to Slack
■Notes ・Please connect Yoom with both Airtable and Slack. ・You can select a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on your plan. ・Airtable outputs can be retrieved via JSONPath. For how to retrieve them, please see below. https://intercom.help/yoom/en/articles/9103858
■ Overview Each time you register a new customer in Airtable, manually creating a folder in Box can be time-consuming. In addition, omissions in manual folder creation or mistakes in naming conventions may affect later information management. By using this workflow, when a customer is registered in Airtable, a folder is automatically created in Box, eliminating these issues and enabling smooth information management.
■ Recommended for ・Those who want to integrate Airtable and Box to streamline management of customer information ・Those who want to eliminate issues such as input mistakes and omissions caused by manual folder creation ・Team leaders who want to standardize the information management system and prevent individual dependence
■ Notes ・Please connect Airtable and Box with Yoom, respectively. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・The minimum run interval varies by plan, so please be aware. ・For how to retrieve Airtable record details, see below. https://intercom.help/yoom/en/articles/9103858
This is a flow to add post content to Airtable when a message is sent on Microsoft Teams.
■Notes ・Please link Google Chat and Airtable with Yoom. ・Microsoft365 (formerly Office365) has a home plan and a general corporate plan (Microsoft365 Business). If you are not subscribed to the general corporate plan, authentication may fail.
It is possible to automate tasks such as sending regular emails based on customer information, posting on chat tools, adding or updating records when data is created in other apps, and adding customer information to other apps!
When a pull request is created on GitHub, add it to Notion as well.
■Overview The "When a pull request is created on GitHub, also add it to Notion" workflow is a business workflow aimed at streamlining the work of development teams. When a new pull request occurs on GitHub, that information is automatically recorded on a specified Notion page.
■Who We Recommend This Template For ・Leaders of development teams who regularly use GitHub and Notion ・Engineers who want to streamline project progress management ・Team members who spend time managing pull requests manually ・Those who want to automate information sharing and improve the overall productivity of the team ・Project managers who want to strengthen collaborations between different tools and optimize workflows
■Notes ・Please integrate both GitHub and Notion with Yoom.
■Overview The workflow 'Retrieve customer information from Notion at a specified date and time and send regular emails with Outlook' streamlines routine tasks. Reducing manual operations decreases the risk of human error.
■Recommended for ・Those managing customer information using Notion ・Those who need to send regular emails based on customer information but find manual operations cumbersome ・Those who want to quickly retrieve customer information and ensure smooth communication ・Companies using Outlook as an internal tool ・Those who want to conduct regular customer interactions and follow-ups quickly using Outlook ・Those who send emails manually each time and experience mistakes or forgetfulness
■Notes ・Please integrate both Notion and Outlook with Yoom. ・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and authentication may fail if you are not subscribed to the general business plan.
■Overview The "Update Notion records based on Discord post content" workflow reduces the hassle of data update tasks. Data updates are completed with just operations on chat, eliminating the need to access Notion directly.
■Recommended for ・Those who use Notion for organizing information and project management in their work ・Those who want to efficiently reflect information posted on Discord into Notion ・Those who want to save the trouble of manually updating information ・Those who want to quickly update information and improve the work efficiency of the entire team ・Teams who share information using Notion but are facing issues with delayed updates ・Those who want to enhance internal information sharing smoothly
■Notes ・Please connect both Discord and Notion with Yoom. ・The trigger can be selected to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval differs depending on the plan.
■Overview The "Workflow to add customer information to Hubspot when it is added to Notion" is a business workflow that enhances the efficiency of customer management. By automatically registering the same information in Hubspot when customer information is added to Notion, automation of work is achieved while maintaining data consistency.
■Recommended for ・Business owners primarily using Notion for customer management ・Sales personnel who want to automate data integration with Hubspot ・IT personnel in companies using multiple customer management tools and wishing to reduce the effort of data entry ・Marketing teams seeking to streamline workflows while maintaining customer information consistency
■Notes ・Please integrate each of Notion and Hubspot with Yoom. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval differs depending on the plan.
■Overview The "Automatically post to Twitter when a specific database page is created in Notion" flow streamlines the content dissemination workflow. It allows you to maintain the frequency of information dissemination while reducing effort.
■Recommended For ・Those who manage content using Notion and wish to disseminate information on Twitter ・Freelancers or individual entrepreneurs who are spending time on manual Twitter posts ・Companies using Notion as a team, aiming for efficient information sharing ・Marketing personnel who want to automate regular updates and manage social media smoothly
■Notes ・Please connect both Notion and X (Twitter) with Yoom. ・Branches are features (operations) available with plans above the mini plan. Operations set in free plans will result in errors, so please be aware. ・Paid plans like the mini plan offer a 2-week free trial. During the trial, you can use restricted apps and features (operations). ・Triggers can be set at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
We introduced how to integrate Airtable and Notion via API! By connecting Airtable and Notion, you can eliminate the hassle of adding data to Airtable and then having to add it again to Notion. Additionally, it becomes easier to avoid mistakes such as "I updated only one side's data and forgot to update the other side's data!" which can improve work efficiency.
Moreover, the app integration between Airtable and Notion introduced this time can be easily achieved without coding by utilizing Yoom! Since no programming is required, the setup is simple, and you should be able to quickly experience the effects of automation.
To achieve integration between database tools and enhance productivity, create a free account now! Registration takes just 30 seconds! You can immediately experience automatic integration.
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
With experience in a wide range of roles, including systems engineer, programmer, new graduate recruitment assistant, and theme park actor, I have been involved in building corporate systems and improving operational efficiency, particularly as a systems engineer and programmer. Utilizing Yoom, I will clearly and comprehensively communicate practical approaches to reducing operational burdens.
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