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Have you ever missed a task deadline because you forgot to set a reminder?
or spent too much time manually scheduling reminders for tasks or projects? These situations can be stressful especially if your workload and list of tasks keep growing.
✨ What if:
If you:
Then this article is for you :)
Learn how to easily automate reminder notifications from Notion data without writing any coding, using Yoom.
Yoom is a next-generation no code automation tool that lets you connect and automate tasks between your favorite apps. Yoom makes automation accessible to everyone.
No need to go through complex set up and IT jargons, Yoom keeps things simple and visual. You can build your automation workflows with just a few clicks, saving hours of time and stress from repetitive work.
👉 Sign Up for Yoom Here – Quick and Easy in Just 30 Seconds!
In this guide, you’ll learn the step by step process of how to use Yoom to create automatic reminders using Notion and Slack.
Yoom offers a ready-made template for easy setup.
Click the “Try it” button to get started now! We’ll also walk you through the step-by-step process of creating this automation flow later in this article.
Below are several practical pre-built templates that integrate Notion to help you keep track of important tasks and deadlines across various tools. Just click the “Try it” button to use the templates. Setup only takes a few minutes :)
Stay on top of your tasks by automatically sending reminders through chat tools like Slack and Microsoft Teams. Recommended for handling important deadlines or events to help your team stay up to date.
Automatically send email reminders through Gmail or Outlook using Notion data. Perfect for those who want to stay organized and ensure no action item is missed..
Let’s walk through how to create a Flowbot to retrieve Notion data at a set time and send a task reminder notification via Slack using Yoom.
⏱️ Setup time: 5 minutes
🔧 What You’ll Need
👉 If you do not have a Yoom account yet, you can create one using this registration form.
Before connecting, make sure you’ve created a database in Notion to connect with Yoom.
⚠️ Note:
Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
After logging into Yoom, go to the My Apps tab, and click the “+ Add” button.
Search for Notion and select it.
When the following screen appears, click "Select pages".
Check the page you want to allow access to and click "Allow Access".
In Yoom, go to the My Apps tab, and click the “+ Add” button.
Search for Slack and select it.
Select the Slack channel to post to from the dropdown and click "Allow".
👉 If the connection doesn't work, check here for troubleshooting steps.
Click the “Try it” button to copy the pre-built template into your project.
Click "Try this template".
Click "OK" and give this Flowbot a name to recognize.
This template will be copied to your “My Project”.
Click on the schedule trigger step labeled "When the specified schedule is reached".
Choose the date and time you want to activate the Flowbot.
Let’s say you want to run it at 9 AM from Monday to Friday.
Then you can set it up like how it’s shown in the image below.
Customize the schedule to how you want it and click “Save”.
📚 Reference:
You can adjust the timing using Cron settings for more flexibility. For more details, refer to this article.
Open Notion’s action step, "Operate Database".
We created a database like this for this example.
We'll be using the deadline field in the following settings, so make sure that's included in your database.
Give your action a name (anything you like).
Select your Notion account, and check the default settings.
If there are no issues click “Next”.
Select the Database ID from the displayed options.
Click "Next".
Now, let’s set the conditions to retrieve tasks with deadlines up to today.
For the filter, select “Deadline” “Equals” “today”.
Run a test to confirm it pulls the right data.
If the test is successful, you’ll see items displayed below the "Retrieved Values".
You’ll use these data in the following steps so check the details are correct!
Once the setup is done, click "Save".
Open Slack’s action, "Send message to channel".
Set the title as you like, then click “Next”.
Select the Slack Channel ID (where you want to send the notification).
Create your message.
Use the retrieved values from Notion (Operate a Database action step) to include task details in the Slack notification.
📚 Reference:
For more details on retrieved values and how to set it up, see the guide here.
Once set, click "Test".
If the notification posts successfully to Slack, click “Save”.
Toggle the “Trigger ON” to activate your flow!
Add a test task item that matches the conditions you’ve set, (if the deadline is today) and check if the Slack notification is sent to the correct person with the right content.
That’s it! 🎉
Now, your Flowbot will run at a set schedule, using data from Notion to send task reminders through Slack.
■Overview
The workflow "Add lead information registered in Salesforce to Notion" can automate the task of transferring information.
Since tasks that are done manually are automated, it helps avoid human errors.
■Recommended for
■Benefits of using this template
By linking Salesforce and Notion, there is an advantage of being able to quickly share lead information.
This enables quick responses to leads.
By maintaining high interest in leads and conducting appropriate follow-ups, customer experience is improved, which can ultimately lead to increased sales.
Additionally, by centrally managing lead information on Notion, information sharing and collaboration among team members can be carried out smoothly.
This will likely lead to improved efficiency and effective teamwork.
■Overview
The workflow "Notify Discord when a specific status is updated in Notion" contributes to faster information sharing.
As notifications are sent to Discord simultaneously with updates on Notion, you can immediately grasp important information.
■Recommended for
■Benefits of using this template
By linking Notion and Discord, there is an advantage of quickly sharing task progress.
This allows members to respond swiftly to changes in the situation.
When a task status is updated, it is promptly notified on Discord, making team communication smoother.
Additionally, speedy sharing reduces unnecessary confirmation work, improving work efficiency.
■Overview
This is a flow that creates a page in Notion when there is a response to a Google Form.
■Recommended for
1. Those who want to centrally manage information in Notion
・For those who want to automatically create and manage various information collected via Google Forms, such as customer information, survey results, and event participant information, as individual pages in Notion
・For those who want to use Notion pages as a place to aggregate information and share it with team members
2. Those who want to streamline operations by linking Google Forms and Notion
・For those who want to eliminate manual data entry and save time
・For those who want to create tasks in Notion or link related information based on response content
3. Marketing personnel, sales personnel, HR personnel, project managers, etc.
・For those who collect information using Google Forms and manage and utilize it in Notion
■Benefits of using this template
・It saves the effort of manually transferring Google Form responses to the Notion database, leading to significant time savings.
・By linking with Notion's database function, you can database the created pages and analyze the response data or utilize it in business operations.
■Notes
・Please link both Google Forms and Notion with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
■Overview
This is a flow that creates a page in Notion when a row is added in Google Sheets.
■Recommended for
1. Those who use Google Sheets for business
・Departments that share sheets within the team for information exchange
・Managers who input and manage issues related to project progress
2. Companies using Notion as a centralized information management platform
・Business personnel managing project tasks
・Administrative staff utilizing databases for information visualization
■Benefits of using this template
Google Sheets is an effective tool for smoothly managing business-related information.
By using Notion in conjunction, detailed task management can be performed, making business progress smoother.
However, manually entering information added to Google Sheets into Notion increases the risk of errors.
This flow is effective for those who want to maintain high accuracy in information management.
When information is entered into Google Sheets, a page is automatically created in Notion, eliminating manual work.
By creating pages with the quoted content, errors due to manual entry can also be prevented.
■Notes
・Please integrate both Google Sheets and Notion with Yoom.
Now you know how to set up automatic reminders from Notion without writing a single line of code :) Manually setting task reminders can be time-consuming and easy to forget - risk of missing important deadlines or events. But with Yoom, you can automate notifications and stay on top of your tasks.
If you want to
then the solution we covered in this article is just what you need. Plus, Yoom offers many more templates connecting with other apps and tools, opening up more automation possibilities for you. No technical skills are required - just set it up and let automation handle the rest :)
Ready to simplify your workflow? Sign up for Yoom and try it today!
