How to integrate Airtable with Shopify to register product information from Airtable into Shopify

Don't you think it would be convenient if you could automatically add product information registered in Airtable to Shopify?
Many people use Shopify to run their online stores.
However, usually, when adding product information, you need to do it manually, which can be a hassle.
Especially if you have a wide variety of products, it can be quite challenging.
That's why we're introducing a method to automatically add product information by linking Airtable and Shopify!
If you're interested, please refer to the steps below and try automatic integration with Yoom.

[What is Yoom]

Who we recommend this blog to

Data management personnel managing product information with Airtable
Those who are operating and building an e-commerce site with Shopify
Those who find it cumbersome to transfer information from Airtable to Shopify
Those who want to reduce human errors such as input mistakes and duplicate entries
Those who want to automate massive administrative tasks to improve work efficiency

What issues can be solved by linking Airtable and Shopify?

1. Double data entry

If you are managing product information using both Airtable and Shopify, you might be doing the following tasks.

① Enter product information into Airtable
② Enter the same information into Shopify

When managing information using two apps like this, you end up having to enter data twice.
However, by utilizing the automatic integration in this article, information from Airtable will be automatically reflected in Shopify, eliminating the need for task ②.
This can reduce the burden of data entry, allowing you to focus on other tasks.

2. Inaccurate data management

Manually transferring data to Shopify every time product information is registered in Airtable increases the risk of input errors.
If you mistakenly register product prices or stock numbers, it could potentially lead to company losses, so you want to reduce input errors.
By using the integration in this article, information is automatically reflected, which helps reduce human errors such as input mistakes.
This makes it easier to maintain accurate data and increases the reliability of the information.

3. Delay in information reflection

Manually entering data can easily lead to delays in information reflection, making it difficult to maintain the latest information.
Being able to quickly check new information is very important for optimal inventory management and efficient production planning.
By using the automatic integration in this article, product information is quickly added to Shopify, potentially resolving delays in information reflection.
This allows you to make decisions based on the latest and most accurate data.

Airtable and Shopify integration flow

※Important Notes
・Shopify is an app that can only be used with some paid plans. Depending on the plan, the operation of the flow bot and data connect settings may result in errors, so please be careful.
・A 2-week free trial is available for paid plans. During the free trial, you can use apps that are subject to restrictions.

Now, let's introduce how to actually integrate Airtable and Shopify.
The flow we're introducing this time is "Registering product information from Airtable to Shopify."
The integration steps are as follows.

Set up an app trigger in Airtable
Add a product to Shopify
Update the record in Airtable

Yoom provides the above 3 steps as a template.
You can create a flow bot more easily than creating it from scratch, so first, click the "Try it" button on the banner below to copy the template!
Once the copy is complete, you can operate it from "My Projects" in the sidebar.

Integration of My App with Airtable and Shopify

Once you have copied the template, register Airtable and Shopify in Yoom's My App as a preliminary step.
※ If you have already registered, please proceed to "Step 1. Setting the App Trigger".

<Procedure>

1. After logging into Yoom, click "My App" → "+ New Connection" in order

2. Search for the app name and enter the required information

If Airtable and Shopify are displayed in the My App list, the preparation is complete!
Let's proceed to the detailed settings right away!

Step 1. Setting the App Trigger

First, click on the app trigger "When a record is registered".

On the first page, the account information of Airtable linked in advance will be displayed, so please check it and click "Next" if there are no issues.

On the next page, set up the API connection.
Enter the "Base ID", "Table ID", and "Field Name of Created Time", then click "Test".
※ Please note that the "Trigger Activation Interval" varies depending on your subscription plan. For details, please refer tohere.

If there are no issues up to this point, the trigger setting is complete by clicking "Save".

Next, copy the template to My Project and create a Flow Bot.
If you haven't copied it yet, please copy the Flow Bot template from below.

1. Hover over the banner and click "View Details"
2. Click "Try this Template" on the redirected page
3. Register for Yoom
* If you have already completed registration, the login screen will be displayed, so please log in.

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Step 2. Add Product

Next, please click "Add Product".

On the first page, account information will be displayed as in Step 1, so if there are no issues, please click "Next".

On the second page, you will configure settings to add a product.
"Subdomain" and "Product Title" are required fields, so be sure to enter them.
Other fields are optional, so fill them in as needed.

Step 3. Update Record

Now, please click the final step "Update Record".

On the first page, account information will be displayed, so please select "Next" as is.

On the second page, you will configure settings to update the record.
Enter "Base ID", "Table ID or Name", "Record ID", and "Field Information".
Use the outputted information for the values of Record ID and Field Information.

Click "Test" and if no errors occur, click "Save".
If a popup like the one below is displayed, all settings are complete.

Flowbot template used this time
Register Airtable Product Information to Shopify

Specific Use Cases for This Flow

1. Quick Reflection of Seasonal Products and Sale Items

You can manage seasonal product information and sale items in Airtable and automatically reflect them in Shopify at specific times or when a sale starts.
This minimizes time loss during promotional campaigns, helping to prevent missed opportunities.
As a result, it may contribute to increased sales.

2. Product Localization Support

It's possible to manage product information for multiple regions in Airtable and automatically reflect different pricing and descriptions in Shopify for each region.
This is particularly beneficial if you are dealing with products for overseas markets, as it strengthens your international sales strategy.
Being able to localize for each region may promote a flexible sales strategy.

3. Smooth Addition of New Products

By using this integration, simply registering a new product in Airtable will automatically create a product page in Shopify.
During times when new products temporarily increase, such as seasonal changes, you can quickly reflect product information, reducing the time lag in information reflection.
This may lead to increased sales of new products.

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Other Automation Examples Using Airtable and Shopify

Yoom offers numerous automation examples using Airtable and Shopify.
It is possible to integrate with various apps, so please refer to the following representative examples.

1. Registering Events in Google Calendar with Information Registered in Airtable

For those who use Google Calendar regularly, the following template is recommended.
You can automatically register events in the calendar linked with information from Airtable.

2. Create a folder in OneDrive when a client is registered in Airtable

If you manage files in OneDrive, consider using this integration as well.
A folder is automatically created each time a client is registered, reducing the burden of manual work.

3. Notify Slack when a product is shipped on Shopify

If you are using Slack as a communication tool, you can receive automatic notifications by integrating it with Shopify.
This can be used as a means to prevent missed confirmations and to share information.

Summary

Above is the procedure for integrating Airtable with Shopify!
As you can see, Yoom allows you to easily set up integrations without any programming knowledge.
By implementing the automated integration introduced here, data entry can be automated, which is expected to save working time.
This may lead to increased productivity as data management personnel will have more time to spend on other tasks.
Additionally, reducing manual tasks can decrease human errors and improve the accuracy of data management.

If you would like to try automated integration with Yoom, please register for free from here!