Do you want to effectively utilize Notion and Airtable but think you need programming knowledge for data integration? Many people might be troubled, thinking, "We don't have an engineer, so we don't know what to do..."
However, with Yoom, you can easily automate data integration without any engineering knowledge!
For example, by creating a system where information added to Notion is automatically reflected in Airtable, you might be able to reduce manual data entry and update tasks, allowing you to work more efficiently!
This automation can save you a significant amount of time and effort, so please give it a try. Now, let's take a look at the specific integration methods together!
For those who want to try it quickly
By using Yoom, you can easily integrate Slack and Todoist without any code. Yoom provides a template for integrating Slack and Todoist, so you can achieve integration immediately just by registering, even without API knowledge.
Add information added to Notion to Airtable as well.
■Overview The workflow to "Add information added to Notion to Airtable" contributes to improving information management efficiency. Since Notion data is automatically reflected in Airtable, manual work is reduced.
■Recommended for ・People managing information using Notion ・Those using Notion for information sharing in a team but find manual data input into Airtable cumbersome ・Those who wish to perform information entry quickly and update the database efficiently ・Companies using Airtable as a database management tool ・Those who want to manage information swiftly while maintaining data consistency ・Those who need to update data regularly and want to eliminate the hassle of manual work
■Notes ・Please integrate each of Notion and Airtable with Yoom. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
What You Can Do by Integrating Notion and Airtable
By integrating the APIs of Notion and Airtable, you can automatically sync data from Notion to Airtable! For example, you can perform data synchronization like the one below automatically, without human intervention.
Simply click "Try it out" on the automation example you're interested in and register your account information to immediately experience the integration of Notion and Airtable. Registration takes just 30 seconds, so feel free to give it a try!
Create a Task in Airtable When a Post is Made in a Notion Channel
This flow is recommended for those who use Notion and Airtable regularly and find their task management scattered.
Add information added to Notion to Airtable as well.
■Overview The workflow to "Add information added to Notion to Airtable" contributes to improving information management efficiency. Since Notion data is automatically reflected in Airtable, manual work is reduced.
■Recommended for ・People managing information using Notion ・Those using Notion for information sharing in a team but find manual data input into Airtable cumbersome ・Those who wish to perform information entry quickly and update the database efficiently ・Companies using Airtable as a database management tool ・Those who want to manage information swiftly while maintaining data consistency ・Those who need to update data regularly and want to eliminate the hassle of manual work
■Notes ・Please integrate each of Notion and Airtable with Yoom. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
When the status is updated in Notion, add data to Airtable
This is a recommended flow that can improve work efficiency, as information is automatically reflected in Airtable when the status is updated in Notion.
When the status is updated in Notion, add data to Airtable.
■Overview The 'Add data to Airtable when the status is updated in Notion' workflow reduces data entry tasks. Data is automatically added when a status update is detected, reducing the manual effort required.
■Recommended for ・Those who use Notion for project management or task management ・Teams using Notion who want to streamline tasks when updating status ・Those who use Airtable for database management ・Those who want to quickly reflect Notion status updates in Airtable to maintain data consistency ・Those who want to centrally manage the progress of a project and share information quickly ・Those who want to automate and improve the efficiency of frequently occurring status updates
■Note ・Please link Notion and Airtable with Yoom respectively. ・You can select trigger intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies by plan.
Let's Create a Notion and Airtable Integration Flow
Now, let's create a flow that integrates Notion and Airtable! We'll be using Yoom to proceed with the integration of Notion and Airtable without any coding. If you don't have a Yoom account yet, please create one through the Yoom registration form.
[What is Yoom]
This time, we will create a flow bot that adds information to Airtable whenever it's added to Notion! The creation process is broadly divided into the following steps.
Integrate Notion and Airtable with My Apps
Copy the template
Set up Notion triggers and Airtable actions
Set the trigger to ON and complete the flow activation preparation
Add information added to Notion to Airtable as well.
■Overview The workflow to "Add information added to Notion to Airtable" contributes to improving information management efficiency. Since Notion data is automatically reflected in Airtable, manual work is reduced.
■Recommended for ・People managing information using Notion ・Those using Notion for information sharing in a team but find manual data input into Airtable cumbersome ・Those who wish to perform information entry quickly and update the database efficiently ・Companies using Airtable as a database management tool ・Those who want to manage information swiftly while maintaining data consistency ・Those who need to update data regularly and want to eliminate the hassle of manual work
■Notes ・Please integrate each of Notion and Airtable with Yoom. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
Step 1: Integrate Notion and Airtable with My Apps
Here, we will integrate Yoom with each app to enable operations.
1. After logging into Yoom, click on My Apps on the left side of the Yoom page screen, and select Add on the right. Enter "Notion" in the search box at the top right and select Notion from the search results.
When the following screen appears, click "Select Pages".
When the following screen appears, check the page you want to allow access to and click "Allow Access". Note: If you create a new page after integrating with My Apps, you will need to re-integrate and check it.
2. Next, register Airtable with My Apps.
Enter "Airtable" in the search box and select Airtable from the displayed options. When the following screen appears, select the relevant workspace from "+ Add Space" and click "Allow Access".
If Notion and Airtable are displayed in My Apps, registration is complete.
Step 2: Copy the Template
Now, let's start creating the flow! We use templates to make it easy to set up, so let's copy this first. Log in to Yoom and click "Try it" on the banner below.
Add information added to Notion to Airtable as well.
■Overview The workflow to "Add information added to Notion to Airtable" contributes to improving information management efficiency. Since Notion data is automatically reflected in Airtable, manual work is reduced.
■Recommended for ・People managing information using Notion ・Those using Notion for information sharing in a team but find manual data input into Airtable cumbersome ・Those who wish to perform information entry quickly and update the database efficiently ・Companies using Airtable as a database management tool ・Those who want to manage information swiftly while maintaining data consistency ・Those who need to update data regularly and want to eliminate the hassle of manual work
■Notes ・Please integrate each of Notion and Airtable with Yoom. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
When you copy, the template will be copied to your Yoom management screen as shown below, so press "OK" to proceed with the settings.
Step 3: Setting the Notion Trigger
This is the first memorable setting! First, please click on the red frame below.
Clicking will take you to the following screen. The account information contains the information from when you linked your My App in Step 1.
Make sure the account information you are linking is correct. Leave the trigger action as is and proceed to the next step.
Proceed to the next screen, and the following screen will appear. First, select the "Trigger Interval." Please note that the selection of trigger intervals varies depending on the plan.
Conduct a test, and if successful, click save. *Before conducting the test, a page must be created or updated in Notion.
Step 4: Retrieve Notion Records
Once the trigger setting is complete, click on the red frame below.
1. Here, you will link the database. When the following screen appears, make sure the account information you are linking is correct.
Set the database ID from the candidates displayed as shown below when you click.
If the test is successful, click save.
2. Proceed to the next step, and the following screen will appear. Here, you will set the detailed operations of the database.
Proceed to the next step, and the following screen will appear. Here, you will set the detailed operations of the database.
In this section, set the "conditions for the records you want to retrieve." Click on the input bar in the red frame below to reference the output obtained in the previous step. Here, select "Page ID."
If the test is successful, the output results will be displayed at the bottom of the screen. Make sure the output is displayed correctly.
This completes the settings to retrieve records!
Step 5: Setting the Airtable Action
Finally, the last setting! Click on the red frame below.
Proceed to the next step, and the following screen will appear. Make sure the account information you are linking is correct. Click "Create Record" for the action.
Next, set up the API connection. Enter the Base ID and Table ID according to the annotations outside the frame.
For field information, set the information to be included in the Airtable record, and enter the necessary items. Enter the field name manually, and select the value from the output to match the field name.
If you want to add information, click "Add Field Information."
Once you have entered the necessary information, click "Test," and if you can obtain the output, it is successful. *When entering the field name, make sure it matches the display of the Airtable header.
Once you have entered the necessary information, click "Test," and if you can obtain the output, it is successful.
Step 6: Set the Trigger to ON and Complete the Flow Operation Preparation
This completes the Flowbot! Thank you for your hard work!
Finally, turn the trigger ON. With this, all settings are complete, so check if the information added to Notion is also added to Airtable! This was the method to add information added to Notion to Airtable!
If you want to link Airtable data to Notion
This time, we introduced how to link data from Notion to Airtable, but if you want to link data from Airtable to Notion, please also use the template below.
Add to Notion when customer information is added to Airtable
Information added to Airtable is automatically added to Notion, reducing the time and effort of manual input. It is also a recommended workflow for those who feel the hassle of manually synchronizing data across multiple tools in customer management.
When customer information is added to Airtable, add it to Notion as well.
■Overview The "Add customer information to Notion when it is added to Airtable" workflow is a business workflow that streamlines customer management. When new customer information is entered in Airtable, the same information is automatically registered in Notion, saving effort while maintaining data consistency. This allows for smoother management of customer information.
■Recommended for ・Those who manage customer information in Airtable and want to utilize the same data in Notion ・Those who feel the hassle of manually synchronizing data between multiple tools in customer management ・Business users looking for an efficient data entry method to manage customers using Notion ・Corporate personnel who want to automate business flows while maintaining data consistency
■Notes ・Please link both Airtable and Notion with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Airtable output can be obtained from JSONPath. Please refer to the following for the acquisition method. https://intercom.help/yoom/en/articles/6807133
When the status is updated in Airtable, update Notion as well
By automatically linking Airtable and Notion, data consistency is maintained, ensuring consistent information and reliable data management. This workflow is recommended for those who want to efficiently use multiple tools to speed up their operations.
When a record is updated in Airtable, update Notion as well.
■Overview The "Update Notion when a record is updated in Airtable" workflow automates the information update process, thus improving work efficiency. Automation can also reduce human errors such as missed updates.
■Recommended for: ・Those using Airtable for data management or project management. ・Those organizing and sharing information using Notion but finding manual updates burdensome. ・Those who want to quickly link information between Airtable and Notion to share information without omissions. ・Those wishing to utilize multiple tools efficiently to accelerate business processes. ・Those wanting to reduce errors from manual data updates and maintain accurate information. ・Those aiming for swift information sharing and smooth project progression within the whole team.
■Notes ・Please link both Airtable and Notion with Yoom. ・The trigger can be set to intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval may vary depending on the plan.
Other Automation Examples Using Notion and Airtable APIs
Besides integration with Airtable, you can streamline various tasks by utilizing Notion's API. If anything catches your interest, feel free to give it a try!
Convenient Automation Examples Using Notion
Not only can you receive notifications for creating and updating information in Notion, but it can also be greatly beneficial for data management!
Register responses from Google Forms into a Notion database.
■Overview Are you manually transferring survey and inquiry responses collected via Google Forms into a Notion database? This task not only takes time but can also result in input errors from copy & paste. By using this workflow, whenever a response is submitted to a Google Form, the data is automatically registered in Notion, eliminating the manual effort and mistakes.
■Recommended for ・People in charge who manually transcribe responses collected via Google Forms into Notion ・Teams that use Notion as a database for customer management or task management ・Those who want to eliminate input errors and missed follow-ups in the process of transcribing form responses
■Notes ・Please connect Yoom with both Google Forms and Notion. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan. ・For how to retrieve response contents when using Google Forms as a trigger, see the following. https://intercom.help/yoom/en/articles/6807133
■Overview Do you find it cumbersome to copy and paste updates from your Notion database to Discord each time to share them with your team? Manual information sharing can lead to mistakes such as missed notifications or incorrect content. By using this workflow, when a new page is created or updated in your Notion database, its contents are automatically notified to Discord, enabling smoother information sharing and reducing workload.
■Recommended for ・Those who share updates made in Notion with their team using Discord ・Those who feel issues such as time lags or missed sharing due to manual notifications ・Those who want to integrate multiple SaaS tools to streamline the information-sharing flow
■Notes ・Please connect Yoom with both Notion and Discord. ・You can choose the trigger interval of 5, 10, 15, 30, or 60 minutes. ・The shortest trigger interval varies by plan, so please be aware. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, operations configured in your flow bot will result in an error. ・Paid plans such as the Mini plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
By utilizing templates, you can integrate with other apps to automatically create files and documents. Additionally, you can receive Airtable record information via email, reducing the worry of missing information.
Create a folder in Dropbox when a client is registered in Airtable.
■Overview The workflow 'When a record is added in Airtable, create multiple documents in bulk and send the PDF via Gmail' is a business workflow utilizing Yoom. When a new record is added to Airtable, the necessary documents are automatically created in PDF format in bulk and sent to the specified recipient via Gmail. This automates the series of tasks from data management to document creation and email sending, improving business efficiency.
■Recommended for ・Those using Airtable and spending time on manual document creation ・Business people who want to create multiple documents in PDF format in bulk and manage them efficiently ・Those who want to automatically send created documents via Gmail ・Team leaders or managers who want to advance the automation of business flows ・Those who want to standardize the process of document creation and email sending to maintain business consistency
■Notes ・Please link Airtable, Google Docs, Google Sheets, and Gmail with Yoom. ・Please create document templates in advance. For details on how to create them, please refer to the link below. https://intercom.help/yoom/en/articles/8237765 ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・For details on the file size that can be handled in triggers and each operation, please refer to the link below. https://intercom.help/yoom/en/articles/9413924 ・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
As introduced so far, with Yoom, you can easily automate the data integration between Notion and Airtable without any programming knowledge. It reduces manual work and significantly boosts work efficiency, making it a useful tool for any job.
Yoom is attractive because anyone can start easily, even if they are not confident in their programming knowledge. You can register for free, so take this opportunity to create an account and experience the convenience!
After experiencing work as a writer in the marketing department of a company I joined as a new graduate, I engaged in work at a startup company. Utilizing the knowledge gained through experience so far, I am involved in the production of content that contributes to improving work productivity. We aim to disseminate useful and valuable information and deliver useful content to as many people as possible.
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