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"I missed the task notification again..." "I didn't realize the deadline was approaching!" Have you ever had such an experience?
When daily tasks become hectic, task management can be put on the back burner, and before you know it, important tasks may have been overlooked. The solution to this problem is the automatic integration of Asana and Gmail. By automatically sending notifications of new tasks, reminders of upcoming deadlines, and completion reports via Gmail, you can eliminate missed confirmations and manual reporting tasks, allowing your work to proceed smoothly.
This article provides a detailed explanation of how to integrate Asana and Gmail to make your daily tasks easier. Anyone can easily set up this integration without programming knowledge, so please take a look!
By using Yoom, you can easily integrate Asana and Gmail without any code.
Yoom offers pre-prepared templates for integrating Asana and Gmail, so you can achieve integration immediately just by registering, without any API knowledge.
By integrating the APIs of Asana and Gmail, you can automatically sync Asana data with Gmail! For example, you can automatically perform data synchronization like the ones below without any manual intervention.
By clicking "Try it out" on the automation examples you're interested in and registering an account, you can immediately experience the integration of Asana and Gmail.
Registration takes just 30 seconds, so feel free to give it a try!
This flow notifies you via Gmail when a new task is created in Asana.
It allows for smooth sharing of task details among team members, enhancing work efficiency.
This flow sends reminder emails via Gmail only for tasks created in Asana that have upcoming deadlines.
It helps prevent tasks from being overlooked and promotes adherence to deadlines.
This flow sends a completion report via Gmail when an Asana task is completed.
It helps reduce the effort of reporting and prevents missed reports.
Let's get started by creating a flow that integrates Asana and Gmail! This time, we'll use Yoom to proceed with the integration of Asana and Gmail without any coding. If you don't have a Yoom account yet, please create one using the registration form here.
[What is Yoom]
This time, we will create a flow that integrates data with Gmail when a task is added in Asana!
The creation process is broadly divided into the following steps.
First, let's connect Asana and Gmail to My Apps.
Once you log in to Yoom, click on "Add" from "My Apps" in the left menu.
[For Asana]
1. Search for "Asana" and select Asana from the app list.
2. Enter the email address registered with the Asana account you want to connect with Yoom and click "Continue" and log in.
The connection of Asana to My Apps is now complete.
[For Gmail]
1. Search for "Gmail" and select Gmail from the list of apps.
2. Click "Sign in with Google".
3. Enter the Gmail email address and password you want to connect with Yoom.
You will be redirected to the [Sign in to Yoom] screen, so click "Continue".
4. Click "Continue".
The connection of Gmail to My Apps is now complete.
Once the My Apps connection is complete, let's set up the template right away.
Click "Try it" on the banner below to copy the template.
When a template is copied to Yoom, the following screen will appear, so press "OK".
(1) Click "When a new task is added to a specific project" at the top of the template.
(2) Enter the Asana account information you want to link in "Account information to link with Asana". After entering, click "Next".
(3) Set up the Asana [API connection settings for the app trigger].
Select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
※ Please note that the activation interval varies depending on the plan.
(4) Enter the Asana workspace to be triggered in "Workspace ID".
A list of workspaces in the linked account will be displayed from "Options", so select the target workspace.
(5) Set any project in "Project ID".
A list of projects in the linked account will be displayed from "Options", so select the target project.
Once the settings are complete, click "Test" to conduct a test. If the test is successful, click "Save" to complete the settings.
(1) Click "Send Email" in the template.
(2) Enter the Gmail account information you want to link in "Account information linked with Gmail".
(3) Set the following in "Email Content". (To: is required)
(4) Set the subject to be displayed during notification in "Subject".
You can quote information such as the task name or project name of the new task from "When a new task is added to a specific project" in "Retrieved value".
If there is information you want to display in the subject, select it from "Retrieved valuet".
(5) Set the message to be displayed during notification in "Body".
Like "Subject", you can quote task information from "Retrieved value", so select the information you want to display as desired.
(6) Once all settings are complete, enter "Next" to check the notification content.
If there are no issues, click "Test" to run a test.
If the test is successful, click "Save" to complete the settings.
This completes all the settings.
After completing the settings, a pop-up like the one below will be displayed, so turn on the trigger.
Check to see if the flow is working correctly!
This time, we introduced how to link data from Asana to Gmail, but if you want to link data from Gmail to Asana, please also use the following template.
This flow retrieves information from emails with specific labels received in Gmail and automatically registers them as tasks in Asana.
It saves the hassle of checking emails and registering tasks.
This flow retrieves information from emails with specific labels received in Gmail and automatically registers them as projects in Asana.
It is expected to improve the efficiency of project and task management in Asana.
By leveraging the APIs of Asana and Gmail, various automations can be achieved.
It is possible to automatically reflect the status of Asana tasks in Salesforce or automatically add task information added in Notion to Asana.
You can automatically store survey results received in Gmail into Microsoft Excel or automatically forward received files in Gmail to Slack.
How was it? By integrating Asana with Gmail, you can smoothly solve issues such as "wanting to avoid overlooking tasks," "making deadline management easier," and "streamlining reporting tasks."
By utilizing the no-code tool Yoom, which requires no programming, anyone can easily set it up and quickly experience the benefits of automation. Let's reduce tedious tasks and create an environment where you can focus on your core work. If you're interested, start by creating a free account and see how it works for yourself. Registration takes just 30 seconds! You can experience automatic integration immediately.
Why not optimize task management and aim for a less stressful way of working?
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