How to integrate Asana with Discord to notify overdue tasks from Asana in Discord

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

In remote work and simultaneous management of multiple projects, are schedule delays and overlooked tasks not major challenges?
In such situations, integrating Asana with Discord to notify overdue tasks can be a powerful solution to address these issues.
By implementing this system, not only can the entire team quickly grasp the progress of tasks, but it also facilitates clear accountability and smooth communication.
This article will detail the benefits and methods of integrating Asana with Discord, including specific examples and images.

Recommended for

・Leaders and members of teams working remotely

・Project managers handling multiple projects simultaneously

・Teams prone to frequent schedule delays

Benefits and Examples of Asana and Discord Integration

Benefit 1: Promoting Communication

By integrating Asana with Discord, overdue tasks registered in Asana are detected and automatically notified to Discord at a specified time. This allows for immediate discussion of causes and solutions when overdue tasks are notified, potentially shortening the time to problem resolution.
For example, if a task delay is due to a lack of resources, members who receive the notification can quickly discuss "who will assist" and "which resources should be prioritized." This enables addressing the delay before it affects other projects. Additionally, sharing problems becomes easier, spreading a sense of psychological security within the team that "help is readily available when needed."

Benefit 2: Visualizing Task Progress

When a task becomes overdue in Asana, it is automatically notified to Discord at a specified time, allowing for "visualization" of the situation.
The notification includes the due date, assignee, and task summary, making it easy to identify which tasks are delayed. The method of organizing notifications is highly flexible, allowing classification by "due date," "project," or "assignee," clarifying the next actions considering the priority of delays.
For instance, if a notification states, "Three tasks scheduled for completion this week are delayed," the team can smoothly decide on the tasks to prioritize.
This system is particularly effective when managing multiple projects simultaneously, minimizing the risk of overlooked tasks and delays.

Benefit 3: Increasing Utilization of Task Management Tools

Integrating Asana with Discord can enhance the frequency and retention of task management tool usage. For teams that frequently use Discord, there is less concern about notifications getting lost in daily chats; instead, they become a "prompt to focus on task management." This naturally encourages work and task checks within Asana, increasing tool utilization.
This reduces the issue of "forgetting registered tasks," making it easier for all members to participate in progress checks. Even if tool usage is not yet widespread within the team, incorporating notifications into the daily workflow can spark interest in management tools.

[About Yoom]

How to Create an Asana and Discord Integration Flow

Let's create a flow together using a template to "notify Discord of overdue tasks in Asana"!

The template used this time can be copied by clicking "Try it" on the banner below.

Before Getting Started

If you do not have a Yoom account, please create one from the "Yoom Account Issuance Page" below.
For basic operations of Yoom, please check "First Time with Yoom".

Yoom Account Issuance Page

First Time with Yoom

Now, let's get started together!

Step 1: Integrate Asana and Discord with My Apps

(1) After logging into Yoom, select "My Apps" on the left panel and click "+ New Connection".

(2) From the list of new connections in My Apps, click on Asana.
(3) The Asana sign-in screen will appear. Enter the email address of your account and click "Continue".

(4) Next, enter your password and click "Log In".

(4) Next, register Discord. Similarly, click on Discord from the list of new connections in Yoom.
(5) Enter your Discord account name and access token, then click "Add".
To obtain the access token, please configure it from the site below.‍

Discord Developer Portal

For detailed instructions on integrating My Apps, please refer to the site below.

How to Integrate Discord Bot with My Apps

Once the integration is complete, Asana and Discord will be registered in Yoom's My Apps.

This completes the registration of My Apps.
Next, let's set up triggers using templates!

Step 2: Setting Up a Schedule Trigger

(1) We will use the template introduced earlier. Click "Try It" on the banner below to copy it.

Click on "At 9 AM every day" in the app trigger.

(2) From the "Specify Execution Time" screen of the schedule trigger, set up the schedule.
In this case, check the days of the week for notification and set the time to 9 AM.

Once the input is complete, click "Save" at the bottom.

Step 3: Integrate with Asana to Retrieve Task List

(1) Next, integrate with Asana to retrieve a list of overdue tasks.
Click on "Retrieve a list of overdue tasks in a specific section."

(2) From the "Select Integration Account and Action" screen in Asana, verify that there are no errors in the account information for integration with Asana, keep the action as "Retrieve a list of overdue tasks in a specific section," and click "Next."

(3) From the "API Connection Settings" screen, enter the Workspace ID, Project ID, Section ID, and Due Date.
・Workspace ID: Select from candidates
・Project ID: Select from candidates
・Section ID: Select from candidates
・Due Date: Select from the date

Once the input is complete, click "Test," and if no errors occur, click "Save" at the bottom.

Step 4: Integrate with Discord to Send Messages

(1) Next, integrate with Discord to send messages.
Click on "Send Message."

(2) From the "Select Integration Account and Action" screen in Discord, verify that there are no errors in the account information for integration with Discord(v2), keep the action as "Send Message," and click "Next."

(3) From the "API Connection Settings" screen, check the red line and enter the Channel ID.
The message content you entered will be notified on Discord.

Once the input is complete, click "Test," and if no errors occur, click "Save."
(4) Finally, click "Turn Trigger ON."

This completes the flow bot for "Notifying overdue tasks from Asana to Discord."

Other Automation Examples Using Asana and Discord

At Yoom, we have many other examples of automation using Asana and Discord, so let me introduce a few.

1. Notify Discord When a Task is Registered in Asana

Notifications are automatically sent to Discord, allowing you to keep track of new tasks without the need to constantly check Asana. This reduces the time lag between task creation and notification, facilitating smooth information sharing.

2. Register information submitted via Google Forms into Asana

By utilizing this flow, you can automatically register the responses from Google Forms into Asana. This helps reduce the burden of manual work and prevents input errors and omissions. It will be particularly useful for those who collect information using Google Forms.

3. Register the due date of tasks registered in Asana to Google Calendar

By integrating Asana with Google Calendar, it is expected to reduce the hassle of switching between tools. Additionally, since tasks and events are consolidated in Google Calendar, team members can check the latest schedule.

Furthermore, if you would like to check out templates using Asana and Discord, please visit the following site.

List of Flowbot Templates Using Asana

List of Flowbot Templates Using Discord

Summary

The integration of Asana and Discord seems to be a convenient system to streamline task management and enhance the productivity of the entire team! By notifying overdue tasks on Discord, it will enable immediate information sharing, visualization of progress, clarification of responsibilities, increased tool utilization, and smooth communication. This is especially expected to prevent tasks from being overlooked in remote work or busy project environments. By adopting this system, you can reduce task delays and build a foundation for achieving goals as a team.
Please consider implementing this integration.