If you store a lot of materials for each project, creating dedicated folders can streamline information management. However, don't you find it tedious to manually create folders every time? In this article, we will introduce a method to automatically create folders in Google Drive when a Thing is created in Bubble. This automation might help reduce the hassle of manual folder creation and speed up your operations. Why not integrate Bubble with Google Drive to achieve operational efficiency and automate data management?
Recommended for:
- Those who are utilizing both Bubble and Google Drive
- Those looking to reduce the hassle of folder creation in Google Drive
- Company representatives aiming to improve the efficiency of manual file management and organization
- Project managers who want to efficiently manage materials for each project managed in Bubble
- Business owners who want to reduce employee workload and allow them to focus on core tasks
Benefits and Examples of Integrating Bubble and Google Drive
Improving Operational Efficiency and Saving Time:
By automatically creating folders in Google Drive when a Thing is created in Bubble, you can achieve efficient information management. For example, when a new project or client is added, the task of manually creating folders and organizing data is automated. As a result, employees are freed from manual folder creation, which also leads to a reduction in human error. Additionally, since the folder creation process is standardized, it becomes easier to understand where information is managed, enabling clear file management. This can lead to an overall increase in operational speed and avoid duplication of work, allowing more time to be dedicated to important tasks.
Enhancing Data Organization and Project Management Efficiency:
As work progresses, data management for each project tends to become complicated. Especially when handling multiple projects simultaneously, organizing folders is important but can be cumbersome if done manually. By integrating Bubble and Google Drive to automatically create folders for each project, you can maintain a consistently organized state of information. This may make it easier to track project progress and improve accessibility to necessary information. Particularly, data sharing among team members becomes more efficient, potentially enhancing project management efficiency.
Reducing Employee Workload:
In daily operations, repetitive tasks like folder creation can become a burden for employees. The accumulation of routine tasks may waste time and affect employee motivation. By implementing a system that automatically creates folders in Google Drive when a Thing is created in Bubble, employees can be freed from unnecessary tasks and focus on more creative and valuable work. As a result, it may reduce the workload for all team members and improve the quality of work.
Let's start integrating Bubble and Google Drive using Yoom!
[What is Yoom]
How to Create an Integration Flow between Bubble and Google Drive:
This time, we will work together to create an integration flow where a folder is created in Google Drive when a Thing is created in Bubble. The integration flow is broadly divided into the following processes:
- Register Bubble and Google Drive as My Apps
- Copy the template
- Set up the trigger in Bubble, which serves as the starting point of the flow, and configure the subsequent operations in Google Drive
- Turn on the trigger button and verify the integration between Bubble and Google Drive
If you are not using Yoom, please register for free from [here](https://yoom.fun/members/sign_up?_gl=1*g14lzx*_gcl_au*MTc4NTI3NDA0MC4xNzMyNDk0NjA4*_ga*MTAwMzEzNjkyNC4xNzMyNDk0NjA5*_ga_663H387CXM*MTczMjQ5OTA5NC4yLjEuMTczMjQ5OTA5NS41OS4wLjIwNDg0MzE4NDY.). If you are already using Yoom, please log in.
Step 1: Integrate Bubble and Google Drive as My Apps
Let's start by registering the apps you will use as My Apps. Pre-registering them as My Apps will make the flow setup smoother.
First, let's register Bubble as a My App. Access the My Menu on the left side of the Yoom screen and press the new connection button on the right side of the screen.
Next, enter "Bubble" in the search window and select "Bubble" from the displayed options. The following screen will be displayed, so please fill it in.
"Account Name" → Set it as you like
"Access Token" → Log in to Bubble, go to settings, and proceed to API to set it up
"Subdomain" → Check and set it from the app URL
Once the setup is complete, click "Add" to finish.
Next, register Google Drive as a My App. Similarly, enter "Google Drive" in the search window and select "Google Drive" from the displayed options. The following screen will be displayed, so click "Sign in with Google."
The account selection screen will be displayed, so please select the account you want to use for the integration.
The following screen will be displayed, so check the contents and click "Next."
You will be asked for access to Yoom, so check the contents and click "Continue" to complete.
If Bubble and Google Drive are displayed in My Apps, the registration is complete.
Step 2: Set the Bubble trigger "When a Thing is created"
From here, let's proceed with the automation settings. Click "Try it" on the banner below to copy the flow bot.
Click to display an image like the one below and press OK.
When the following screen appears, check the "Title" and "Description". If changes are needed, click on the relevant section to modify it. To start setting up Bubble, click "When a Thing is created".
Once clicked, proceed with the following settings.
"Title" → Can be changed as needed
"Account information to link with Bubble" → Confirm if the account is correct
"Trigger action" → When a Thing is created, a row is added
Once the settings are complete, click "Next".
When the following screen appears, proceed with the detailed settings.
"Trigger interval" → Set as desired
*Triggers can be set at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Please note that the shortest trigger interval varies depending on the plan.
"Data type name" → Set the target data type
Once the settings are complete, execute "Test", and if successful, click "Save" to finish.
Step 3: Set up the Google Drive "Create Folder" action
Next, proceed with the Google Drive settings. Click "Create Folder" to display the following screen, and proceed with the settings below.
"Title" → Can be changed as needed
"Account information to link with Google Drive" → Confirm if the account is correct
"Action" → Create a folder
Once the settings are complete, click "Next".
When the following screen appears, proceed with the detailed settings. First, enter the name of the folder to be created.
Assume that the ID of the Thing added in Bubble is used as the folder name. Since the ID changes for each Thing, it needs to be varied each time a folder is created. This is where "Output" is used. By using this, you can respond to changing values each time.
*For more details on Output, please see [here](https://intercom.help/yoom/ja/articles/8223528).
In the Bubble trigger action screen, it is also possible to manually add arbitrary values to the output. Try using it according to your needs.
*For how to obtain output using JSON PATH, please see [here](https://intercom.help/yoom/ja/articles/5404443-json-path%E3%81%AB%E3%82%88%E3%82%8B%E3%82%A2%E3%82%A6%E3%83%88%E3%83%97%E3%83%83%E3%83%88%E3%81%AE%E5%8F%96%E5%BE%97%E6%96%B9%E6%B3%95).
Scroll through the screen and specify the folder to store the created folder. Click the field to enter the "Folder ID to create in" to display candidates from the linked Google account. Select from them and add the value.
Execute "Test", and if successful, click "Save" to finish.
Step 4: Verify the automation operation of Bubble and Google Drive
Finally, click "Turn on Trigger" to complete the automation settings. Check whether the flow bot starts correctly.
Thank you for setting up!
Other Automation Examples Using Bubble
There are many other examples of automation using Bubble in Yoom, so here are a few.
1.Registering responses from Google Forms into Bubble
The first example is a flow that creates a Thing from responses in Google Forms. By using a form to create a Thing, it seems possible to eliminate the manual creation of Things.
2.Notify Google Chat when a Thing is created in Bubble
Next, we introduce a flow bot that notifies Google Chat when a Thing is created in Bubble. By notifying your team in Google Chat, you can share information quickly, which may lead to improved response times.
3.Add a row to Bubble when a row is added in Google Sheets
The last flowbot we introduce automatically adds content registered in Google Sheets to Bubble. If you are managing common information in both Google Sheets and Bubble, automating this process can lead to consistent information sharing.
Summary
By integrating Bubble with Google Drive, you can enhance work efficiency and streamline data management. Reducing the hassle of manually creating folders speeds up operations, allowing employees to focus on more important tasks. Additionally, the automatic creation of folders helps organize information management, potentially facilitating smoother business operations.
Be sure to utilize Yoom for integration and experience firsthand how much productivity can improve across the entire company!
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