How to integrate Bubble with Outlook to notify Outlook of Thing creation in Bubble

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

Bubble is a convenient tool that allows you to create advanced web applications without technical knowledge. Many people find that it takes time to share new Things internally. In this article, we will introduce how to receive notifications in Outlook when a Thing is created in Bubble. By integrating Bubble with Outlook, you can automate tasks that were previously done manually. This can lead to faster response times and reduced errors, making your work more efficient.

Recommended for

Sales and customer support teams aiming for quick response times and accurate data management
Small business owners looking to automate their workflow by integrating Bubble and Outlook
Business personnel who manually enter data and check notifications and want to reduce errors

Benefits and Examples of Integrating Bubble and Outlook

Benefit 1: Enhanced Quick Response to Business Tasks

Being able to track business progress in real-time is crucial, especially for customer support and order management. For example, when customer information or new orders are created as "Things" in Bubble, and that information is immediately notified in Outlook, personnel can act quickly. Previously, there was a risk of missing notifications due to manual system checks, but with this automatic notification, delays can be prevented, allowing timely processing of tasks. This can lead to improved efficiency and customer satisfaction.

Benefit 2: Reduction of Errors and Improved Accuracy

Manual data entry and notification checks can lead to human errors. By integrating Bubble and Outlook, email notifications are automatically sent when a "Thing" is created, preventing information leaks and confirmation errors. For instance, when new client information is added in a sales management system, receiving a notification allows personnel to take immediate action based on that information. This enhances the accuracy of tasks and helps prevent data errors and delays.

Benefit 3: Transparency and Simplification of Workflow Management

Automating workflows and integrating Bubble with Outlook enhances process transparency. For example, when a new task is added in project management, you can receive notifications immediately. This allows personnel to grasp the status of ongoing tasks and projects in real-time, making progress management smoother. Compared to manual management, the work status becomes clearer, and supervisors or managers can easily understand the overall progress. Monitoring tasks becomes simpler, potentially reducing unnecessary checks and confirmations.

[About Yoom]
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How to Create a Bubble and Outlook Integration Flow

We will proceed in four main steps.

Step 1: Integrate Bubble and Outlook with My Apps
Step 2: Copy the template
Step 3: Set the trigger for Thing creation in Bubble and notification settings in Outlook
Step 4: Turn on the trigger and confirm automatic integration

We will also use the following template this time.

By using templates, it is possible to automate integrations with intuitive operations even without programming knowledge.

Step 1: Integrate Bubble and Outlook with My Apps

First, let's integrate the apps we will use this time with My Apps.
By registering with My Apps first, you can work smoothly.

First, integrate Bubble with My Apps.

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Enter Bubble in the search window and click the displayed suggestion.

When a screen like the image below is displayed, enter the necessary information and click the "Add" button.

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Return to the My Apps screen and confirm that Bubble has been added.

Next, move on to integrating Outlook with My Apps.

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Next, register Gmail with My Apps.
As before, click "New Connection".

A search window will be displayed, enter Outlook and click the displayed item.

When you move to the Microsoft 365 login screen, select the account you want to integrate.

Enter the necessary information and sign in.

Return to the My Apps screen and if Outlook is displayed, the integration is complete.

Step 2: Copy the Template

Copy the template you will use this time. Click the icon for "Try this template" below.

Once the copy is complete, the following screen will be displayed, so click "OK".

Step 3: Set the Trigger for Creating a Thing in Bubble and Notification to Outlook

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Now, let's move on to operating Yoom's Flowbot. Click on "When a Thing is created" within the red frame.

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The following screen will be displayed, so check to ensure there is no discrepancy with the linked Bubble account.
If there are no issues, click "Next".

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The API connection settings for the app trigger will be displayed, so follow the instructions to input the necessary information.
Click "Test", and if "Test Successful" is displayed, click "Save" to return to the Flowbot screen.

Next, configure the Outlook settings.

Click within the red frame in the image below.

The email settings screen will be displayed, so verify that the Outlook account is correct.

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Scroll down to set the content of the email that will actually be sent to Outlook.
Once the content is set, click "Next".

Click "Test", and if "Test Successful" is displayed, click "Save".

This completes the app settings.

Step 4: Turn ON the Trigger and Confirm Automatic Integration

Click the "Turn ON Trigger" section in the red frame on the screen below to automatically start the Flowbot.

Here is the template used this time

Other Automation Examples Using Bubble and Outlook

Here are some other templates using Bubble and Outlook.

① Registering Responses from Google Forms into Bubble

This is a flow for registering responses from Google Forms into Bubble. By utilizing this template, you can automatically create a Thing in Bubble from the responses in Google Forms. Automatic data reflection enables smooth information sharing and quick follow-ups. Automatic synchronization is also expected to prevent input errors and registration omissions.

② Notify Microsoft Teams when a Thing is created in Bubble

This is a flow to notify Microsoft Teams when a Thing is created in Bubble. By implementing this flow, a notification is automatically sent to Microsoft Teams when a Thing is created in Bubble, allowing team members to immediately be aware of the creation and enabling prompt response and feedback. By being freed from the manual task of notifications, developers can focus on their core tasks, thereby improving productivity.

③ Create a Zoom meeting and send the meeting information via Outlook when a lead is registered in Salesforce

This flow creates a Zoom meeting and sends the meeting information via Outlook when a lead is registered in Salesforce. By utilizing this flow, you can automatically complete a series of tasks, significantly reducing manual work. The time previously spent on manual tasks can be dedicated to preparing for meetings, allowing for thorough preparation before the meeting and improving productivity.

Summary

This time, we introduced how to integrate Bubble with Outlook and other related templates. By integrating Bubble with Outlook, you can achieve greater efficiency and accuracy in your work. Automating tasks that were previously done manually allows for quicker responses and reduces errors. This is particularly effective in customer service and data management. You can also expect improved transparency in workflows and simplified management, so be sure to try this integration. Additionally, Yoom offers many no-code automation templates that you can use.

You can register for free here. Feel free to give it a try!