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"Is this meeting being properly shared?"
"Is someone summarizing the email content in Notion...?"
Have you ever felt such concerns? By integrating Outlook with Notion, you can quickly resolve these information-sharing uncertainties. For example, you can automatically add scheduled events from Outlook to a Notion database or have AI extract and record the content in Notion when a specific email is received. Additionally, you can keep a summary of received emails in Notion.
This article provides a detailed explanation of how to integrate Outlook with Notion. It's a must-read for those who want to ensure proper information sharing without much hassle!
By using Yoom, you can easily integrate Outlook and Notion without any coding.
Yoom offers pre-prepared templates for integrating Outlook and Notion, allowing you to achieve integration immediately just by registering, without any API knowledge.
By integrating the APIs of Outlook and Notion, you can automatically sync Outlook data with Notion!
For example, you can automatically perform data synchronization like the examples below without any manual intervention.
By clicking "Try it out" on the automation example you're interested in and registering an account, you can immediately experience the integration of Outlook and Notion.
Registration takes only 30 seconds, so feel free to give it a try!
Since Outlook schedule information is reflected in Notion, it will be easier to share within the team.
This flow is recommended for those who also want to reflect schedules on Notion.
This flow involves extracting data with AI after receiving an email with a specific subject and adding the email content to Notion.
It is recommended for those who want to simplify data recording and management.
You can summarize email content and add it to Notion, allowing you to record only important information.
This flow is recommended for those who want to save the effort of organizing data.
Let's get started with creating a flow that integrates Outlook and Notion!
We'll be using Yoom to proceed with the no-code integration of Outlook and Notion, so if you don't have a Yoom account yet, please issue one from this registration form.
[What is Yoom]
This time, we will create a flow bot that adds an entry to the Notion database when an event is registered in Outlook!
The creation process is broadly divided into the following steps.
First, register Outlook and Notion as My Apps to connect them to Yoom.
Completing the My Apps registration in advance makes it easier to proceed with automation settings.
Let's proceed with the settings!
Click "My Apps" → "+ Add" on the left side of the Yoom screen.
How to Connect Outlook
A list of apps will be displayed, so search for Outlook or use the search function.
Once the following screen appears, log in to Outlook.
How to Connect Notion
Before registering Notion as My App, create a database to add Outlook schedule information.
The following is an example, so please set it as you like.
Similarly, search for Notion from the list or use the search function.
Once the following screen appears, click "Select Page".
Once the following screen appears, check the page you want to allow access to and click "Allow Access".
If Outlook and Notion are displayed in your My Apps section, the registration is complete.
Now, let's proceed with the automation settings!
Log in to Yoom and click "Try it" on the banner below.
The template will be automatically copied, and the following screen will be displayed.
The template will be automatically stored in a project called My Project, so if you want to check it, please check from there.
Read the following screen display and click "OK".
When the following screen is displayed, please check the "Title".
You can also change the title to make it easier to use.
First, to set up the flow bot to start when an appointment is registered in Outlook, click "When an appointment is registered".
The following screen will be displayed, so please check the settings.
If there are no issues, click "Next".
※ "Microsoft 365 (formerly Office 365)" has personal and business plans (Microsoft 365 Business).
If you do not have a business plan, authentication from Yoom may not work properly, so please be careful.
When the following screen is displayed, please set the "Trigger Interval".
※ The trigger interval varies depending on the plan, so please be careful.
Next, please set the "User ID".
Select the appropriate ID from the candidates.
The candidates will be displayed when you click inside the frame.
Once the settings are complete, click "Test".
If the test is successful, "Output" will be displayed below.
The output will be used in subsequent settings, so please check that it is correct. Once you have confirmed, click "Save".
Next, to set up adding schedule information, click "Add Record".
The following screen will be displayed, so please check the settings.
Scroll and select the "Database ID" from the candidates.
If there are no issues, click "Next".
The following screen will be displayed, so please set the "Value of the record to be added".
The item names set in Notion will be displayed here.
Set the output that matches the item name.
The output will be displayed when you click the arrow in the red frame.
Please set other items in the same way.
Once the settings are complete, click "Test".
If the test is successful, you will see the message "Test successful." Click "Save."
Go to the Notion screen and check the schedule information you entered!
All item settings are now complete!
The following screen will be displayed, so when you click "Turn on the trigger", the automation setup will be complete.
Check if the set flow bot starts normally!
This was the flow to add to the Notion database when an appointment is registered in Outlook.
Earlier, we introduced how to link data from Outlook to Notion, but if you want to link data from Notion to Outlook, please use the following template.
You can send Notion data via Outlook email, making it easy to share customer or task information.
This flow is recommended for those who want to strengthen integration between different systems.
You can send an email in Outlook only when the status in Notion is updated, allowing you to quickly check the updated information.
This flow is recommended for those who use Outlook for information sharing.
It is possible to automate various tasks using the APIs of Outlook and Notion.
If you find something interesting, please give it a try!
You can send notifications received in chat tools to Outlook. Based on the content of Outlook emails, you can send meeting links or create folders.
You can notify about the creation or updates of Notion pages, or add them to a database. Tasks and schedule information can be added to Notion.
How was it? By integrating Outlook with Notion, you can potentially solve issues such as "wanting to smoothly share schedule information with the team," "wanting to automatically organize email content," and "wanting to eliminate information recording errors." By automatically reflecting Outlook schedules and email content in Notion, you can expect improved work efficiency and better quality of information sharing.
<span class="mark-yellow">By utilizing the no-code tool Yoom, you can easily achieve integration between Outlook and Notion without any programming knowledge!</span> If you're interested, start by creating a free account and see how it works for yourself. Registration takes just 30 seconds! You can experience automatic integration right away.
Why not automate the tedious task of organizing information by integrating Outlook with Notion?
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