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"Is this meeting being shared properly with the team?"
"Is anyone logging this email into Notion...?"
“Did we miss the deadline because the schedule wasn’t synced…?”
If you have ever had these concerns, integrating Outlook and Notion with <span class="mark-yellow">Yoom is your solution</span>. You can automatically send Outlook calendar events to a Notion database, use AI to extract and record email content into Notion, and even keep summaries of important emails. All without manual effort.
Yoom is a next-generation no-code automation tool that lets you connect and automate tasks between your favorite apps. Yoom makes automation accessible to everyone.
<span class="mark-yellow">No need to go through a complex setup and IT jargon, Yoom keeps things simple and visual</span>. You can build your automation workflows with just a few clicks, saving hours of time and stress from repetitive work.
Sign Up for Yoom Here – Quick and Easy in Just 30 Seconds!
In this guide, you’ll learn the step-by-step process of how to use Yoom to automatically sync Outlook calendar events to a Notion database.
Yoom offers a ready-made template for easy setup in connecting Outlook & Notion. Click the “Try it” button to get started now!
We’ll also walk you through the step-by-step process of creating this automation flow later in this article.
By connecting Outlook & Notion, you can automate copy-pasting data tasks! Whether you're managing meetings, emails, projects tasks, this integration can help to streamline your workflow and improve team collaboration. Just click on the "Try it" button to use the ready-made templates. Set up takes only a few minutes :)
Automatically sync Outlook calendar events into a Notion database in real time. <span class="mark-yellow">Ideal for teams who want to keep everyone on the same page without manual updates.</span>
Let AI automatically read and extract key information from Outlook emails and log it in Notion. This is perfect for tracking customer inquiries, important updates, or client details without manually copying and pasting the data. <span class="mark-yellow">Recommended for those who want to simplify data capture and documentation.</span>
Automatically summarize Outlook email content and store the key points in Notion. This can be used for project tracking. <span class="mark-yellow">Perfect for those who want to reduce manual effort in organizing data and ensure important details are easily accessible.</span>
Let's walk through how to automatically save Outlook calendar events into a Notion database using Yoom!
⏱️ Setup time: 5 minutes
🔧 What You’ll Need
If you don't have a Yoom account yet, register now from the registration form!
In Yoom, go to My Apps tab, and click “+ Add.”
Select Outlook, log in, and grant permissions to Yoom.
Then, connect Notion.
Before connecting, make sure you’ve created a Notion database to add your Outlook calendar details.
Similarly, select Notion in Yoom and authorize access to the database page. When the following screen appears, click "Select a page".
Check the page you want to allow access to and click "Allow Access".
Once both apps are connected, you’ll see them listed under “My Apps”.
Now, you’re ready for automation :)
⚠️ Note:
Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
Click the "Try it" button to copy the pre-built template into your project.
This template will be copied to your “My Project”.
Click "OK" and give it a name you’ll recognize for this Flowbot.
Click on the app trigger step, “When an event is registered in the calendar”.
Give your trigger a title (anything you like).
Select your Outlook account, and check the default settings.
If there are no issues click “Next”.
⚠️ Note:
"Microsoft 365 (formerly Office 365)" includes both personal and business plans. If you’re using a personal plan, Yoom’s authentication may not work properly. We recommend using a Microsoft 365 Business account for a stable connection.
Set your trigger interval (how often you want Yoom to check for new updates).
It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note:
The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Choose your "User ID".
Once completed, run a quick test.
If successful, you’ll see items displayed below the "Retrieved Values ".
You’ll use these data in the following steps to map fields to Notion, so check the details are correct!
Click "Save".
📚 Reference:
For more details on retrieved values and how to set it up, see the guide here.
Open Notion’s action step, "Add Record".
Give your action a name (anything you like).
Select your Notion account, and check the default settings.
If there are no issues click “Next”.
Select the "Database ID" from the dropdown.
Map the data from Outlook to Notion.
Example:
Once the setup is complete, click "Test" to check if the data gets sent correctly.
If successful, a new row will appear in your Notion database with the event info.
Toggle the "Trigger On"button to activate your flow!
Check if the Flowbot you set up is working properly!
That’s it! Your Outlook calendar is now automatically synching with Notion :)
You can also go the other way around, send Notion data to Outlook.
Recommended for those who want to share customer or task info across the team..
Send emails only when a specific status is updated in Notion. Recommended for those who want to notify the team of the progress.
Here are some ready-made automation flows you can try out. These automation flows can save you time, enhance collaboration, and reduce manual data entry by syncing information across platforms.
These automations using Outlook can help you streamline communication, task management, and document handling. Whether you’re managing emails, scheduling meetings, or automating data processing, these can save you time and improve workflow efficiency.
These automations using Notion can help you keep your project management workflows smooth and up to date. Sync information from multiple apps directly into Notion, and keep your team informed and on track.
Now you know how to add an Outlook calendar to Notion easily with no code. This integration can allow you to...
You can expect an efficient, automated workspace that improves communication and time. Plus, Yoom offers many ready-made automation templates connecting with your favorite apps and tools. Make your free account and see for yourself! Register in less than 30 seconds!
👉 Create your free Yoom account now
Let automation handle repetitive tasks—start working smarter now!
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