【Easy Setup】How to Automatically Link Chatwork Data to Box

"It's so hard to find the information I posted on Chatwork later..."
"I'm managing files with Box, but it's such a hassle to upload them manually every time!"
Have you ever felt these challenges?
For those who use Chatwork for team information sharing while managing files with Box, manually organizing data from both can be surprisingly time-consuming.
That's when the automatic integration of Chatwork and Box comes in handy!

For example, you can automatically create folders in Box based on Chatwork messages, or send notifications to Chatwork when files are uploaded to Box.
Therefore, you can expect smooth team information sharing while eliminating the hassle of manual input.

In this article, we will introduce how to streamline your work by integrating Chatwork and Box with specific workflows.
If you want to reduce manual work and proceed with your tasks more smartly, be sure to check it out!

For those who want to try it out quickly

By using Yoom, you can easily integrate Chatwork and Box without any coding.
Yoom provides templates for integrating Chatwork and Box in advance, so you can achieve integration immediately just by registering, even without API knowledge.

What You Can Do by Integrating Chatwork and Box

By integrating the APIs of Chatwork and Box, you can automatically link Chatwork data to Box!
For example, you can automatically perform data integration like the following without human intervention.

By clicking "Try it out" on the automation example you're interested in and registering an account, you can immediately experience the integration of Chatwork and Box. Registration takes only 30 seconds, so feel free to give it a try!

Create a Folder in Box Based on Content Posted in Chatwork

You can streamline document management by automatically organizing information shared in Chatwork and creating folders in Box.
This flow is recommended for those who aim to improve team productivity!

Let's Create a Chatwork and Box Integration Flow

Now, let's create a flow that integrates Chatwork and Box!
This time, we'll use Yoom to proceed with the integration of Chatwork and Box without any coding. If you don't have a Yoom account yet, please create one using the link below.

[What is Yoom]

This time, we'll create a flow bot that creates a folder in Box based on the content posted in Chatwork!

The creation process is broadly divided into the following steps.

Integrate Chatwork and Box with My Apps
Copy the template
Set up the Chatwork trigger and Box action
Set the trigger to ON and complete the preparation for flow operation

Step 1: My App Integration with Chatwork and Box

1. How to Register with Chatwork

Click on "My Apps" → "New Connection" in order, and search for Chatwork.

When the above screen is displayed, enter your email address and password to log in to Chatwork.

‍This completes the My App integration with Chatwork!

2. How to Register with Box
Similarly, click on "New Connection" and search for Box.

The Box login screen will be displayed, so enter your email address and password to log in.

Click "Allow Access to Box".

This completes the My App integration with Box!

‍Step 2: Copy the Template

Now, let's proceed with the automation settings!
Click on the "Try this template" icon of the template below.
By using Yoom's template, you can easily set it up.

Once the template is copied, click the "OK" button and let's proceed with the creation!

Step 3: Setting the Trigger to Activate When a New Message is Posted in a Chatwork Room

First, click "When a new message is posted in a room".

The settings on the above screen page are set by default.
If there are no issues with the settings, click "Next" as it is!

Select the trigger activation interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
※Note: The shortest activation interval varies depending on the plan.

Click inside the box to display candidates for the room ID, and click the Chatwork room ID you want to use.

Once the settings are complete, switch to the Chatwork screen and send a message for testing.
(Include the "folder name" you want to create in Box in the message content for use in the next steps!)

Once the message is sent, click "Test" at the bottom of the screen.
If the test is successful and the Chatwork message information is obtained in the output, click "Save"!

Step 4: Setting the Action to Extract Data from Text Using AI

Next, click "Extract data from text" to set it up.

When the action selection screen is displayed, click "Change" for the conversion type.

For the conversion type, select the maximum number of characters for the data to be extracted from the text as desired.

Check that the target text is set as shown on the above screen!
By setting it this way, you can extract data from the content posted on Chatwork.

Ensure that the item to be extracted is entered as "folder name".

After running the test, save the settings.

Step 5: Setting the Action to Create a Folder in Box

Finally, click the "Create Folder" item.

The settings on the above screen page are set by default.
If there are no issues with the settings, click "Next" as it is!

Ensure that the folder name is set as shown on the above screen.
By setting it this way, you can automatically create a folder in Box by quoting the "folder name" mentioned in the message posted on Chatwork.

Set the parent folder content ID by referring to the annotation outside the box.

If the test is successful, click "Save" to save the settings.

Step 5: Turn ON the Trigger

Finally, click "Turn ON the Trigger" to check if the flow bot is activated correctly!
This completes the flow of "Creating a folder in Box based on the content posted in Chatwork".

If You Want to Link Box with Chatwork

This time, we introduced a method to link data from Chatwork to Box, but if you want to link data from Box to Chatwork, please also use the following template.

Notify Chatwork When a File is Uploaded to Box

You can automatically notify when a file is uploaded to Box, enabling reliable file management.
This flow is recommended for those who want to facilitate smooth information sharing among team members!

Regularly Retrieve Box Folder File List and Send to Chatwork

You can automatically share the latest status of files managed in Box with your team on a regular basis.
This flow is recommended for those who want to facilitate smooth information sharing and achieve efficient communication!

Other Automation Examples Using Chatwork and Box APIs

Convenient Automation Examples Using Chatwork

You can automatically notify Chatwork by referencing calendar schedules, Salesforce, or kintone information.
Additionally, you can create contracts based on message information or generate text with ChatGPT for automatic replies!

Convenient Automation Examples Using Box

You can automatically create folders in Box for creating Notion pages, uploading files, and transcription/summary results.
Additionally, when a file is created in Box, you can automatically rename the file or register it in Google Sheets!

Conclusion

By integrating Chatwork with Box, it has become possible to create folders in Box based on Chatwork posts and automatically send notifications to Chatwork for files uploaded to Box!
This reduces the manual effort of organizing information and managing files, facilitating smoother collaboration within the team.
For those who use Chatwork and Box regularly, the ability to solve the hassle of organizing everything manually is a significant advantage.
By incorporating automation into your workflow, you can focus more on your core tasks without being bogged down by unnecessary work!
By using Yoom and following the flow introduced in this article, integrating Chatwork and Box can be easily achieved.
Be sure to register an account now to implement automation and achieve smoother information management!