How to Automatically Notify Chatwork of Google Calendar Events!

Have you ever missed checking your schedule because your Google Calendar is packed with appointments? Wouldn't it be great if someone could remind you? There's a recommended method for you!
By using Yoom to integrate Chatwork with Google Calendar, you can receive notifications of your Google Calendar schedule on Chatwork at a set time every morning!

This time, we will introduce a method that allows you to manage tasks and adjust schedules by integrating "Chatwork" and "Google Calendar," enabling all team members to share the latest information!

Benefits of Integrating Chatwork and Google Calendar and Examples of Automation

1: Efficient Schedule Management

You can automatically add appointments to Google Calendar based on interactions in Chatwork. This allows you to quickly organize your schedule without forgetting meetings or important appointments.
For example, after deciding on a meeting date with a client, you can directly reflect the chat content in Google Calendar. This helps prevent double bookings and missed appointments.

2: Real-Time Notification Feature

Since appointments added or changed in Google Calendar are notified in real-time on Chatwork, all team members can share the latest information.
For instance, if the date and time of a meeting are changed, the updated date and time are immediately notified on Chatwork, allowing all members to act based on the latest schedule. This feature helps prevent communication errors and schedule confusion.

3: Task Prioritization

You can automatically set task deadlines in Google Calendar according to the importance of tasks in Chatwork.
For example, tasks marked as "important" in Chatwork are set with earlier deadlines in Google Calendar and are prioritized in notifications to members. This feature allows you to clearly prioritize tasks and manage them so that important tasks are not postponed.

Examples of Business Automation Enabled by Integrating Chatwork and Google Calendar

Next, let's look at examples of business automation made possible by integrating "Chatwork" and "Google Calendar" in both directions.

Chatwork⇒Google Calendar

When you schedule a meeting in Chatwork, that information is automatically added as an appointment in Google Calendar.
For example, when the date and time of a project meeting are decided in chat, the content is reflected in real-time in Google Calendar, and notifications are sent to all participants. This eliminates the need for manual schedule registration and enables smooth schedule management.

Google Calendar⇒Chatwork

Appointments and reminders added to Google Calendar are automatically notified in Chatwork's chat room.
For example, if a reminder is set in Google Calendar 15 minutes before an important meeting, it is notified in a specific Chatwork chat room, ensuring everyone gathers on time. This strengthens collaboration among members and facilitates smooth communication.

How to Create a Chatwork and Google Calendar Integration Flow

So far, we have introduced the benefits of integrating Chatwork and Google Calendar and examples of business automation made possible by integration. How was it?
Even if you think, "But it seems difficult..." don't worry!
By using the no-code tool "Yoom," you can easily integrate apps and automate business flows.
No programming expertise is required!
This time, we will explain how to "notify Chatwork of Google Calendar appointments every morning!"

Before You Start

First, if you don't have a Yoom account, please create one from the Yoom Account Creation Page. You can start immediately!
Also, please check Getting Started with Yoom for basic operations.

Step 1: Connect My Apps with Chatwork and Google Calendar!

1. After logging into Yoom, select "My Apps" on the left panel and then select "+ New Connection".

2. From the list of new connections in My Apps, click on Chatwork.

3. The Chatwork login screen will appear, so log in with your credentials.

4. The following content will appear, so check it and click "Allow" if there are no issues.

5. Next, connect Google Calendar.
Just like in step 2, click on Google Calendar from the list of new connections in Yoom.

6. In Google Calendar, the following content will appear, so click "Sign in with Google".

7. Select the account you want to connect and click "Next".

8. Select the access range for Google Calendar and click "Continue" at the bottom right.

9. Once registration is complete, you can confirm that the logos of Chatwork and Google Calendar are in Yoom's My Apps.

Next, copy the template to My Project and create a Flowbot.
If you haven't copied it yet, please copy the Flowbot template from below.

1. Hover over the banner and click "View Details"
2. Click "Try This Template" on the redirected page
3. Register for Yoom
※ If you have already registered, the login screen will be displayed, so please log in.

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Step 2: Set the Trigger

This time, we will use the provided template.
1. Set the app trigger and click the schedule trigger.

2. Specify the execution time. This time, check all the days of the week and set the time to 8:00.
Once the selection is complete, click save.

Step 3: Set the Action

1. Next, we will set the action.
Click "Get Today's Schedule" with the Google Calendar logo.

2. Check the account information and if there are no errors, click "Next".

3. The calendar ID is usually the email address of the Google account.
Once completed, click test. If there are no errors, click save.

4. Finally, click "Notify Chatwork" with the Chatwork logo.

5. Check the account information and if there are no errors, click "Next".

6. Enter the room ID and message content in the API connection settings and click test.
If there are no errors, click save.
※ The room ID is the numeric part after "#!rid" in the Chatwork URL.

7. Finally, turn on the email trigger. This completes the process!

Connect Chatwork with Google Calendar for More Efficient Use!

Integrating Chatwork with Google Calendar seems to significantly boost productivity!

At Yoom, you can create flow bots by integrating with various apps.
The chatbot introduced this time can be easily customized to fit your business needs!
For example, even those pesky little tasks that you often forget can be made this easily with Yoom!

Other Examples of Automation Using Chatwork and Google Calendar

There are many other examples of automation using Chatwork and Google Calendar on Yoom, so let me introduce a few.

1. By using Yoom, it is possible to read messages from Chatwork using AI and register them as events. It's amazing that you can automatically determine the content notified in the chat and add it as an event to Google Calendar.

2. By using it in combination with Yoom's scheduling feature, it is possible to notify Chatwork of scheduled calendar entries like batch processing.

Summary

Integrating Chatwork with Google Calendar makes task management and schedule adjustments more visible, facilitating better collaboration with your team!
Additionally, managing your schedule according to the importance of tasks makes prioritization clearer.
With Yoom, integration is easily achievable without any coding. Its user-friendly design ensures that even beginners can use it with confidence!
Yoom can integrate with over 140 apps! There's also a two-week trial plan available, so experience the boost in work efficiency!

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