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"It's a hassle to manually input events from Google Calendar into Notion's task list or project management DB, as it feels like double work..."
"With schedule information scattered between the calendar and Notion, sometimes it's hard to know where the most up-to-date information is..."
Are you feeling the burden or challenges of exchanging and syncing information between Google Calendar and Notion?
If there was a system where a new event added to Google Calendar automatically creates an item in the Notion database, or changes in calendar events are instantly reflected in Notion, you could be freed from these concerns, significantly reduce the time spent on schedule and task management, and focus more on important tasks!
The automation setup we introduce this time can be easily configured without any coding, saving you both effort and time. Be sure to implement it to make your work easier.
Yoom offers a workflow automation template that automatically syncs schedule information by integrating Google Calendar and Notion, so if you want to "try it out first!", click the banner below to experience automation right away!
Discover how to automate various data integrations between Google Calendar and Notion using specific templates!
Managing schedules and tasks becomes significantly easier, and collaboration with your team becomes smoother. If you're interested, give it a try!
In addition to registering new events, you can automatically reflect changes or deletions of existing events in Notion. This eliminates the need for manual corrections and prevents accidental mistakes. Managing schedules and tasks becomes much smoother.
Furthermore, after adding an event to Notion, you can automatically send email notifications to relevant parties.
<span class="mark-yellow">This flow filters and automatically adds to the Notion database only those events registered in Google Calendar that meet specific conditions, such as containing certain keywords in the meeting name or having specific participants.</span>
This is useful when you want to consolidate only highly relevant information in Notion!
<span class="mark-yellow">This flow creates a new event in Google Calendar based on event registrations or scheduling responses received through Yoom forms or other form services, and simultaneously adds that event information to a Notion database</span>.
Streamline the entire process of event management and appointment scheduling!
Now, as a representative example, let's explain the flow of automatically adding an item to a Notion database when a new event is registered in Google Calendar!
We'll be using Yoom to set this up without any coding, so if you don't have a Yoom account yet, please create one using this registration form.
[What is Yoom]
This time, we will create it through the following major processes.
Click the "+ Add" button from the My App screen.
When the search window appears, please search for Google Calendar.
On the next screen, click "Sign in with Google".
Enter the Google account information you want to link and click "Next".
Select the information Yoom can access and press the "Continue" button.
This completes the Google Calendar My App integration!
Similarly, click the "+ New Connection" button and search for Notion.
Log in to the Notion account you want to link with Yoom.
Enter the email address of your Notion account and click "Continue".
Enter your password on the next screen and click "Log In".
When the access request confirmation screen appears, press "Select a Page".
Select the page you want to grant access to and click "Allowing Access".
This completes the Notion My App integration!
Now, let's create the flow!
Since we are using Yoom's template, open the template page below and click 'Try it'.
If the following screen is displayed, the template copy was successful.
Click "OK" to start the setup!
First, click on the item "When an event is created".
The next screen is pre-configured.
After confirming that there are no errors in the account information linked with Google Calendar, click "Next"!
The trigger activation timing can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
The shortest interval for setting the trigger varies depending on your plan, so be sure to check that.
It is generally recommended to use the shortest activation interval available for your plan.
For the Calendar ID, click the input field to display options and select from them.
Next, select the type as desired. If not set, all types will be targeted.
The search keyword is optional, so set it if necessary. (It's okay if not set!)
Once the setup is complete, press the "Test" button.
If the test is successful, the information retrieved from Google Calendar will be displayed as output.
The output obtained here will be used later when integrating with Notion, so check the data and save the settings!
※Reference: For more about the output, please check this page.
Next, click "Add record" on the Notion icon.
The next screen is also pre-configured.
If there are no errors in the account information to be linked, proceed to the next page!
This time, we are using a table created in Notion like this. Once Notion is ready, return to Yoom and continue with the setup.
For the Database ID, click the input field and select from the displayed options.
Next, set the "Value of the record to be added".
Input fields corresponding to the Notion table will be displayed, so use the output values obtained in Step 3 to input as shown in the image below!
Once all fields are filled, press the "Test" button and save the settings if there are no issues.
Once the setup is complete, turn the flow "ON" to activate it.
Try adding a new event to Google Calendar and check if the record is automatically added to the Notion database as intended!
This completes the flow of "Adding to Notion when an event is created in Google Calendar".
With Yoom, various business automations can be achieved using Google Calendar and Notion.
Here, we introduce some other convenient automation templates for further utilization.
By using automation templates that combine Google Calendar with other tools, you can reduce the hassle of creating, notifying, and sharing events. It helps prevent transcription and communication errors, making schedule management much smoother.
If you want to be freed from tedious tasks, check it out now.
By automatically integrating Notion with various services, you can achieve centralized information management and prevent missed notifications. You can also visualize lead information, inquiry details, and task progress all in one place, which helps improve work efficiency and prevent oversights.
In this article, we introduced how to integrate Google Calendar and Notion to streamline schedule and task management.
By automatically adding, updating, and deleting information in the Notion database triggered by creating or updating events in Google Calendar, you can eliminate the hassle of manual double entry and transcription errors, ensuring that the latest information is always synchronized.
This will help prevent input omissions and enable smoother information sharing.
At Yoom, we offer the ability to connect various applications, including the integration introduced here, without the need for programming, allowing you to automate routine tasks.
By integrating not only Google Calendar and Notion but also various tools you use regularly, you can potentially further enhance the efficiency of your daily operations.
The template introduced here can be tried immediately, so take this opportunity to experience business automation!
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