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Ever feel like you’re doing double-work, like typing the same event info into Google Calendar and Notion? And wondering, “wait...which one has the latest info…?” Managing schedules across apps can get messy and confusing, especially when you're juggling multiple projects, teams, or clients.
✨ Imagine if:
This would transform how you manage time and projects, saving you time and reducing the risk of errors.
Sounds good? Let’s see how Yoom can make this happen!
Yoom is a next-generation no-code automation tool that lets you connect and automate tasks between your favorite apps. Yoom makes automation accessible to everyone.
🌐 Connect with apps like Google Calendar, Notion, Slack, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
No need to go through complex setups and IT jargon, <span class="mark-yellow">Yoom keeps things simple and visual</span>. You can build your automation workflows with just a few clicks, saving hours of time and stress from repetitive work.
Quick and Easy in Just 30 Seconds!
In this guide, you’ll learn the step-by-step process of how to use Yoom to automatically sync Google Calendar events to a Notion database.
Yoom offers a ready-made template for easy setup in connecting Google Calendar and Notion for task scheduling and updates. Click the “Try it” button to get started now!
We’ll also walk you through the step-by-step process of creating this automation flow later in this article.
Managing your schedule and tasks can get difficult when your calendar and project details are managed on different platforms. Whether you're a project manager, team leader, or part of a remote team, everything must be synced and up to date across all tools to keep your teams aligned. By connecting Google Calendar and Notion, you can automate those tedious tasks and keep everything in sync, making team collaboration smoother.
Just click on the “Try it” button to use the ready-made templates. Set up takes only a few minutes!
Update or delete corresponding records in Notion when events change or get canceled in Google Calendar.
<span class="mark-yellow">Recommended for those who want to keep project info accurate and up to date.</span>
Automatically add specific events from Google Calendar to Notion based on keywords or participant details, making sure that only relevant tasks or meetings are visible to the team.
<span class="mark-yellow">Ideal for those who want to focus on what’s most important for your project.</span>
When a form is submitted, an event is automatically created in Google Calendar, and the details are synced to Notion simultaneously. This ensures that meeting schedules and task details are always up to date across platforms without any extra effort.
<span class="mark-yellow">Perfect for those looking to streamline schedule management and eliminate double entry</span>.
Let’s walk through how to automatically add an item to a Notion database when a new event is registered in Google Calendar!
⏱️ Setup time: 5 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now from the registration form!
1. Add Google Calendar
Go to My Apps in Yoom and click the "+ Add" button.
Select Google Calendar.
Click "Sign in with Google".
Grant Yoom the necessary access to your Google calendar.
2. Add Notion
Similarly, click the "+ Add" button and select Notion.
Log in with your Notion account.
When the following screen appears, click "Select a Page".
Select the page(s) to grant access to the database where you want to add events.
Click "Allowing Access".
Once both apps are connected, you’ll see them listed under “My Apps”.
Now, you’re ready for automation :)
Click the 'Try it' button to copy the pre-built Flowbot into your project.
Yoom copies this template to your “My Project”.
Click "OK" and give it a name to this Flowbot so it’s easy to recognize later.
In the copied template, click on the app trigger step, "When an event is created".
Give your trigger a title (anything you like).
Select your Google Calendar account, and check the default settings.
If there are no issues, click “Next”.
Set your trigger interval (how often you want Yoom to check for new updates).
It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note:
The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
In the Calendar ID, choose the calendar you want to sync with Notion.
Select the event type. If not set, all types will be included.
You can set a search keyword if you want to filter events by a specific word (e.g., meeting).
This is optional, so you can set it if necessary.
Once everything is set up, click the “Test” button.
If successful, you’ll see items displayed below the “Retrieved Values”.
You’ll use these data in the following steps to map fields to Notion, so check the details are correct!
📚 Reference:
For more details on retrieved values and how to set it up, see the guide here.
Open Notion’s action step, "Add record".
Give your action a title (anything you like).
Select your Notion account, and check the default settings.
If there are no issues, click “Next”.
We’ll be using a table like below.
Make sure you’ve created a Notion database to add your calendar details.
Once that’s ready, return to Yoom and let’s continue with the setup.
For the Database ID, click the input field.
A list of available databases will appear, so select the one you want to add the event data.
Map the data from Google Calendar's corresponding fields in Notion.
You can use the retrieved values from Step 3 as shown below.
Once the setup is complete, run a test to ensure the data is being added correctly.
If successful, a new row will appear in your Notion database with the event details.
Toggle the “Trigger ON" button to activate your flow!
Try adding a new event to Google Calendar and check if your Flowbot you set up is working properly!
That’s it!
Your Google Calendar is now automatically syncing with Notion!
Here are some ready-made automation flows you can try out. Whether you're handling tasks, meetings, or client details, these automation flows can help you stay organized and save time!
These automations can help you keep your calendar updated and connect it with other tools like Slack, Google Sheets, and Gmail. Whether it's scheduling meetings or tracking deadlines, these templates can save you time and reduce manual entry.
These automation flows can help you keep Notion updated automatically with data from other apps such as Zendesk, GitHub, Salesforce, and Zoho Mail. Perfect for teams looking to sync project management tasks, customer leads, and more.
Now you know how to integrate Google Calendar and Notion with no code. This integration will help you:
With this automation, you can create a streamlined, efficient workflow that saves time and enhances productivity. Plus, Yoom offers many ready-made automation templates connecting with your favorite apps and tools.
Ready to simplify your workflow? Sign up for Yoom and try it today!
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