【No Code Required】 How to Integrate Google Calendar with Zoom
How to Integrate Applications
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2025-05-01
【No Code Required】 How to Integrate Google Calendar with Zoom
y.matsumoto
Are you spending time every time adjusting your schedule in Google Calendar, then opening Zoom to issue a meeting URL, and pasting it into the calendar to share with participants? This can be particularly troublesome for business people with many meetings, as missing URL issuance or sharing errors can hinder the smooth start of meetings.
Manual settings are cumbersome, and because they are simple tasks, they are prone to errors, which can potentially disrupt your focus on work. In this article, we will introduce specific steps to fully automate the creation of schedules and the issuance and sharing of Zoom meeting URLs by connecting Google Calendar to Zoom.
You can start easily without any coding, so even beginners can put it into practice starting today!
For those who want to try it out quickly
Yoom offers a template that automates "creating Google Calendar events and creating/sharing Zoom meetings." If you're interested, click the banner below to check the template details!
Various Ways to Automate the Integration of Google Calendar and Zoom
By integrating Google Calendar and Zoom, you can streamline various tasks related to meeting setup.
We will introduce some practical examples, so why not find a template that suits your work and try automating it right away?
Automatically Create Zoom Meetings When Scheduling in Google Calendar
First, let's introduce the basic integration method. When an event is created in Google Calendar, a Zoom meeting is automatically created at that time. This eliminates the need to manually set up meetings by opening Zoom, significantly reducing the time spent on scheduling adjustments.
Additionally, the URL of the created Zoom meeting is automatically added to the event details in Google Calendar, saving you the hassle of sharing it.
Automatically Create Zoom Meetings When Creating Google Calendar Events Under Specific Conditions
It is possible to automate the creation of Zoom meetings more flexibly, based on information included in Google Calendar events (such as title, participants, time, etc.), and only when specific conditions are met.
For example, you can create Zoom meetings only for events that include the keyword "internal meeting" or execute it only when specific participants are included, preventing unnecessary meeting creation and achieving smarter operations!
Create a Zoom meeting when scheduling an event in Google Calendar and notify participants via email
In addition to creating a Zoom meeting, it is also possible to automatically notify participants of the meeting information via email.
This is useful when you want to send an email with detailed meeting information or an agenda, separate from the Google Calendar invitation feature, allowing you to smoothly deliver information to participants while preventing any sharing omissions of the meeting URL.
Create events in Google Calendar and Zoom based on form or email content
It is also possible to automate event registration in Google Calendar and Zoom meeting creation starting from tools other than Google Calendar.
For example, integrating automatic meeting setup based on input content from inquiry or reservation forms, or specific emails received, can be expected to be utilized in a wide range of scenarios such as reception work and customer support.
Let's Create a Flow to Automatically Schedule Zoom Meetings When Creating Events in Google Calendar
In this example, we will introduce the process of creating a flow where "when an event is created in Google Calendar, a Zoom meeting is automatically scheduled and the meeting URL is added to the event." By simply adding an event to Google Calendar, a convenient flow is completed where everything from creating a Zoom meeting to appending the URL to the calendar is done automatically.
If you do not yet have a Yoom account, please issue one from this registration form.
[What is Yoom]
This time, we will create it through the following major processes:
Link Google Calendar and Zoom accounts to Yoom
Copy the template
Set the trigger (Google Calendar event creation) and actions (Zoom meeting creation, calendar event update)
Enable and test the flow
Step 1: Integrating Google Calendar and Zoom with My App
1. How to Register Google Calendar
Click the "+ Add" button from the My App screen. Search for Google Calendar in the search box.
When the following screen appears, click "Sign in with Google".
Next, select the account you want to integrate.
Click "Next".
Click "Continue".
Google Calendar registration with My App is now complete!
2. How to Register Zoom
Similarly, click "+ New Connection" and search for Zoom.
Refer to this help page to enter the Client ID and Client secret. Once entered, click "Add" to proceed to the next step.
When the following screen appears, click "Allow".
Zoom integration with My App is now complete!
Step 2: Copy the Template
Now, let's explain the procedure for creating the flow! We have prepared a template to easily set up the flow, so let's start by copying it.
Once logged into Yoom, click "Try it" on the banner below.
When the following screen is displayed, press "OK" to start the setup!
Step 3: Set the trigger to activate when an event is created in Google Calendar
First, set the item "When an event is created"!
The next page is set by default. Make sure the trigger action is set to "When an event is created" and proceed to the next page! You can modify the title to something easy to understand.
The trigger activation timing can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Depending on your plan, the shortest trigger interval you can set may vary, so be sure to check this point.
It is generally recommended to set it to the shortest activation interval of your plan.
For the calendar ID, please select the calendar you want to use from the options.
Please set the type and search keywords as desired. (If not needed, it is okay to leave them unset!)
Once the settings are complete, create a tentative event in Google Calendar and click "Test" at the bottom of the screen.
As shown in the image below, the information from Google Calendar is retrieved in the output. Once you confirm that it is retrieved correctly, please save the settings.
※Reference: For details on the output, please check this page.
Step 4: Extract Data
Next, click on the item "Extract data from text".
※Note: The data extraction feature is exclusive to the Team Plan and Success Plan. It will result in an error if set with the Free Plan or Mini Plan, so please be careful. ※Paid plans offer a 2-week free trial, during which you can use all apps and AI operations with restrictions, so feel free to try out the features you're interested in.
You can freely change the title. If you want to change the number of text characters, click the "Change" button.
The following screen will be displayed, so set the maximum number of characters according to your needs.
This time, I set it up so that the "Meeting duration (minutes)" can be automatically obtained from the output of the start and end times of meetings registered in Google Calendar.
The target text has already been set as shown in the screen below.
The items you want to extract are set by default, so proceed as is.
Once confirmed, click the "Save" button after running the test.
Step 5: Create a Meeting in Zoom
The next page is set by default. Make sure the action is set to "Create Meeting" and proceed as is!
Please manually enter the email address of the Zoom account you want to use.
The topic is set as shown in the screen below. By setting it this way, you can automatically retrieve and quote the event title from the newly registered event in Google Calendar!
The meeting description and start date and time are also set, so please check them.
The meeting time is set from the "Extract data from text" tab. This is already set, so just confirm it!
After running the test, click the "Save" button.
Step 6: Update the Event in Google Calendar
Next, click "Update Event" on the Google Calendar icon!
This page is also set, so once you confirm that the action is "Update Event", click "Next"!
Please select the calendar ID from the options.
The event ID is set as shown in the screen below, so there is no problem as is.
The event title, start date and time, and end time are already set.
The Zoom invitation link that was automatically created earlier is set to be pasted into the event description.
Once you have confirmed all the above settings, run the test. If the test is successful, click the "Save" button.
Step 7: Turn the Trigger ON
Once the setup is complete, click "Turn on the trigger" at the top right of the screen.
This completes the setup for the flow "When an event is created in Google Calendar, automatically create a Zoom meeting and add the meeting URL to the event"! Try creating a new event in Google Calendar and check if a Zoom meeting is automatically created and the URL is added to the event.
Other Automation Template Examples Using Google Calendar and Zoom
Google Calendar and Zoom play a central role in many tasks. Here are some other automation templates using Google Calendar and Zoom.
Convenient Automation Examples Using Google Calendar
By automating schedule notifications and event registrations, you can reduce sharing errors and tedious tasks, improving the overall efficiency of the team!<span class="mark-yellow">
For example, by simply selecting templates like "Notify Slack when an event is created" or "Add an event based on form content", you can start integration without any hassle.
Convenient Automation Examples Using Zoom
By automating tasks related to Zoom, you can efficiently handle everything from saving recorded data to issuing meeting URLs and notifying participants.
There are templates available for different purposes, such as "Save recordings to Dropbox after the meeting" and "Create a Zoom meeting upon form submission," allowing you to quickly apply them to your work.
Summary
In this article, we explained how to automate the setup of online meetings by integrating Google Calendar with Zoom.
By automating tasks such as issuing and sharing meeting URLs, which were previously done manually, you can save time and prevent human errors such as setup mistakes and sharing omissions. This enables smoother meeting management, allowing you to dedicate more time to tasks that require your focus.
By utilizing automation templates like the ones introduced here, anyone can easily start integrating Google Calendar with Zoom without any programming knowledge! If you find daily meeting setup tasks to be a bit of a hassle, take this opportunity to try automation and experience improved work efficiency.
With Yoom, you can start quickly with simple settings, so feel free to begin automating right away!
The person who wrote this article
y.matsumoto
Until now, I have experienced sales and sales office work in the human resources industry.
Based on my experience in my previous job, I feel that the problems faced by various companies can be reduced by “automating operations.”
Through Yoom, we will continue to send out information on a daily basis so that we can solve your problems even a little bit!
Conventional RPA can only automate simple repetitive tasks, and the setup process was very complicated. With “hyperautomation,” which combines various technologies such as AI, API, RPA, and OCR, it is possible to automate many tasks that could not be realized until now more easily than before.
Most tools simply connect one app to another, leaving the complex tasks to you. Yoom goes much further: From document creation and browser automation to OCR and generative AI, Yoom handles it all seamlessly in one platform.
Why settle for basic integrations? Streamline your entire workflow with Yoom’s powerful hyperautomation.
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