Integrate Dropbox with Discord to receive notifications in Discord when a new file is added to Dropbox.

When exchanging files, it is common to either attach them to an email or save them in a shared management file. In both cases, you need to "notify the stakeholders," right? This time, we will introduce a method to simplify the notification process through app integration! The apps used are Dropbox and Discord. If you are utilizing these two tools, be sure to try integrating them. Recommended for: - Companies or departments that report new file uploads to Dropbox via Discord - Departments that share Dropbox folders with team members and want to quickly inform them of new file additions - Individuals who frequently exchange files such as documents or designs and wish to simplify notification tasks using Discord Benefits and Examples of Integrating Dropbox and Discord Benefit 1: Promoting Information Sharing and Strengthening Team Collaboration By implementing this integration, when a new file is added to Dropbox, a notification will automatically be sent to Discord. This makes it easier for members to be aware of new files, potentially strengthening team collaboration. For example, in projects involving multiple people, each person is expected to proceed with their tasks. In such cases, "how well information is shared and smooth collaboration is achieved" can often be a key point for project success. This integration, which automatically notifies of new file uploads, can enhance team collaboration and information sharing, making it beneficial. Benefit 2: Shortening the Feedback Cycle In the digital society, exchanging files is almost essential when providing feedback on documents or designs. However, mentioning stakeholders each time and sending notifications may not be very efficient. This is where the integration of Dropbox and Discord comes in handy. For instance, illustrations or designs requested from the design team involve multiple exchanges of requirements, images, rough sketches, etc. Additionally, it is not uncommon to request detailed revisions on the finished product. The notification tasks that require mentioning each time during such exchanges can be a bit cumbersome. By implementing this integration, simply uploading a file to Dropbox will send a message to the other party, reducing the hassle of notification tasks and potentially speeding up file exchanges. Benefit 3: Avoiding Missed Reports When overwhelmed with tasks, do you tend to postpone notification tasks? For example, in tasks like "notifying stakeholders of a file upload," you might upload the file but plan to notify later, only to eventually forget. However, by integrating Dropbox and Discord, messages are sent in real-time when a new file is added, making it easier to avoid such situations. Now, let's introduce the flow of integrating apps using Yoom. First, register with Yoom. Yoom offers a two-week trial, allowing you to experience its usability firsthand. [What is Yoom?] This time, we will automate the process of "notifying Discord when a new file is added to Dropbox" using the template below.

How to Create a Dropbox and Discord Integration Flow The integration flow this time is broadly divided into the following processes. - Connect Dropbox and Discord to My Apps - Set up Dropbox - Configure notifications to Discord - Turn on the trigger button and verify the integration between Dropbox and Discord Step 1: Connect Dropbox and Discord to My Apps After completing the registration with Yoom, please select "My Apps" from the menu on the left. Next, click the new connection button at the top right. Integration of Dropbox and Yoom 1. Search Select the Dropbox icon. 2. Log in The login screen will be displayed, so log in to Dropbox. 3. Authorize Then, you will transition to a screen like the one above. Check the contents and press the "Authorize" button. 4. Add The screen will switch, and if the above display is shown, the integration is complete. Integration of Discord and Yoom 1. Search Search for Discord and select the Discord icon. 2. Enter required fields Obtain the Bot token from the Discord Developer Portal and enter it in the access token. For more details, please check the page on Discord My App Integration. 3. Add Once the required fields are entered, click Add at the bottom right. If the above display is shown, the integration is complete. Step 2: Copy the Template Next, please copy the template to be used this time.

1. Click "View Details" on the top banner
2. Click "Try this template" at the bottom of the transitioned screen
3. If you haven't registered with Yoom yet, please register‍

※ If you have already registered, the login screen will be displayed, so please log in.

When the Flowbot template is copied to "My Projects", the above display will appear.

You will transition to a page like the image, so let's proceed with detailed settings.

Step 3: Setting up Dropbox

1. Open My Projects

Open "My Projects" from the menu on the left side of the screen.

2. Open the copied template

Click "Notify Discord when a new file is added to Dropbox".

3. Select an app trigger

Click "When a file is created or updated in a specific folder" on the Dropbox icon.
Since the title and other settings are complete, press next.

4. Set the trigger interval

Set the trigger interval.
The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
Please note that the shortest trigger interval varies depending on the plan.

5. Enter the ID

Set the path of the target folder according to the supplement at the bottom of the box.

This Flowbot is set to activate only when a specific keyword is included in the file name.
Therefore, set a specific file name.

6. Execute the test

Once the settings are complete, press the test button.
If "Test Successful" is displayed, it is complete. Click save.

Step 4: Setting up notifications to Discord

1. Link with the app

Select "Send Message" on the Discord icon. Press next.

2. Enter the channel ID

First, set the channel ID where you want to be notified that an issue has been added to GitHub.
Enter it as per the supplement at the bottom of the box.

3. Confirm the message

Set the content of the message you want to notify to Discord.
Since it is already set this time, there is no problem if there are no changes. If you want to change it, make corrections.
4. Execute the test

Once the message settings are complete, press the test button at the bottom.
If "Test Successful" is displayed in blue, the settings are complete. Press save.

5. Turn on the trigger

When the creation of the Flowbot is complete, the above display will appear. The trigger is initially set to OFF, so turn it ON.

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Flowbot template used this time
Notify Discord when a new file is added to Dropbox

Other Automation Examples Using Dropbox

There are many other examples of automation using Dropbox in Yoom, so here are a few.

1. Create a card in Trello when a file is added to Dropbox

When a file is uploaded, it is added as a task, making it easier to prevent overlooking or missing checks on files.

2. Once the document signing is completed with GMO Sign, store the file in Dropbox

It is also possible to store contract documents. This eliminates the hassle of uploading documents after signing, making administrative tasks more efficient.

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3. When an email with an attachment arrives, notify on Slack and upload the file to Dropbox

It is possible to automate the flow of notifying Slack after uploading the file attached in Slack to Dropbox.

Summary

Notifying each time a file is stored can feel a bit cumbersome, right? By implementing this integration, you can simplify the notification process.
The flow introduced here allows notifications to be sent to Discord when specific keywords are embedded in the file name, which can be useful for handling important files where you want to prevent missed confirmations or reporting errors.
Try incorporating it into your daily tasks to simplify your workflow!