Integrate Dropbox with Discord to receive notifications in Discord whenever a new file is added to Dropbox.

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

When exchanging files, it is common to either attach them to an email or save them in a shared management file. In both cases, you need to "notify the relevant parties," right?
This time, we will introduce a method to simplify the notification process through app integration!
The apps used are Dropbox and Discord. If you are utilizing these two tools, be sure to try integrating them.

Recommended for

・Companies or departments that report new file uploads to Dropbox on Discord
・Departments that share Dropbox folders with team members and want to quickly inform them of new file additions
・Those who frequently exchange files such as documents or designs and want to simplify notification tasks using Discord

Benefits and Examples of Integrating Dropbox and Discord

Benefit 1: Promoting Information Sharing and Strengthening Team Collaboration

By performing this integration, when a new file is added to Dropbox, an automatic notification will be sent to Discord. This makes it easier for members to be aware of the existence of new files and may strengthen team collaboration.
For example, in projects involving multiple people, each person is expected to proceed with their tasks. In such cases, "how well information is shared and smooth collaboration is achieved" can often be a key point in leading the project to success.
This integration involves "automatically notifying about new file uploads." It has the potential to strengthen team collaboration and information sharing, making it beneficial.

Benefit 2: Shortening the Feedback Cycle

In the digital society, exchanging files is almost essential when providing feedback on materials or designs.
However, sending notifications with mentions to relevant parties each time may not be very efficient. This is where the integration of Dropbox and Discord comes in handy.
For example, illustrations or designs requested from the design team involve multiple exchanges of requirements, images, rough sketches, etc. Additionally, it is not uncommon to request detailed revisions on the finished product.
Having to mention each time during such exchanges can be a bit cumbersome. By implementing this integration, simply uploading a file to Dropbox will send a message to the other party, reducing the effort of notification tasks and potentially speeding up file exchanges.

Benefit 3: Avoiding Missed Notifications

Have you ever postponed notification tasks when overwhelmed with tasks?
For example, in tasks like "notifying relevant parties that a file has been uploaded," you might upload the file but plan to notify later, only to forget eventually.
However, by integrating Dropbox and Discord, messages are sent in real-time when a new file is added, making it easier to avoid such situations.

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Now, let's introduce the flow of integrating apps using Yoom.
First, register with Yoom.
Yoom offers a two-week trial. You can actually operate it and check its usability.

[What is Yoom]

This time, we will automate the process of "notifying Discord when a new file is added to Dropbox" using the template below.

How to Create a Dropbox and Discord Integration Flow

The integration flow this time is broadly divided into the following processes.

・Integrate Dropbox and Discord with My Apps
・Set up Dropbox
・Configure notifications to Discord
・Turn on the trigger button and verify the integration between Dropbox and Discord

Step 1: Integrate Dropbox and Discord with My Apps

After completing the registration with Yoom, please select "My Apps" from the menu on the left.

Next, click the new connection button at the top right.

Integration between Dropbox and Yoom

1. Search
‍Select the Dropbox icon.

2. Log in

The login screen will be displayed, so log in to Dropbox.

3. Allow

Then, you will transition to a screen like the one above.
Check the contents and press the "Allow" button.

4. Add

The screen will change, and if the above display appears, the integration is complete.

Integration between Discord and Yoom

1. Search

Search for Discord and select the Discord icon.

2. Enter required fields

Discord Developer Portal to obtain the Bot token and enter it in the access token.
For more details, please check the Discord My Apps Integration page.

3. Add
Once the required fields are entered, click Add at the bottom right.

If the above display appears, the integration is complete.

Step 2: Copy the Template

Next, please copy the template to be used this time.

1. Click "View Details" on the top banner
2. Click "Try this template" at the bottom of the transitioned screen
3. If you haven't registered with Yoom yet, please register‍

※ If you have already completed registration, the login screen will be displayed, so please log in.

When the Flowbot template is copied to "My Projects", the above display will appear.

Let's proceed to detailed settings as you transition to a page like the image.

Step 3: Setting up Dropbox

1. Open My Projects

Open "My Projects" from the menu on the left side of the screen.

2. Open the copied template

Click "【Copy】Notify Discord when a new file is added to Dropbox".

3. Select an app trigger

Click "When a file is created or updated in a specific folder" on the Dropbox icon.
Since the title and other settings are complete, press Next.

4. Set the trigger interval

Set the trigger interval.
The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
Please note that the shortest trigger interval varies depending on the plan.

5. Enter the ID

Set the path of the target folder according to the supplement at the bottom of the box.

This Flowbot is set to activate only when a specific keyword is included in the file name.
Therefore, set a specific file name.

6. Execute the test

Once the settings are complete, press the test button.
If "Test Successful" is displayed, it is complete. Click Save.

Step 4: Setting up notifications to Discord

1. Connect with the app

Select "Send Message" on the Discord icon. Press Next.

2. Enter the channel ID

First, set the channel ID where you want to be notified that an issue has been added to GitHub.
Enter it according to the supplement at the bottom of the box.

3. Confirm the message

Set the content of the message you want to notify to Discord.
Since it is already set this time, there is no problem if there are no changes. If you want to change it, make corrections.
4. Execute the test

Once the message settings are complete, press the test button at the bottom.
If "Test Successful" is displayed in blue, the setup is complete. Press Save.

5. Turn on the trigger

When the creation of the Flowbot is complete, the above display will appear. The trigger is initially set to OFF, so turn it ON.

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Flowbot template used this time
Notify Discord when a new file is added to Dropbox

Other Automation Examples Using Dropbox

There are many other examples of automation using Dropbox in Yoom, so here are a few to introduce.

1. Create a card in Trello when a file is added to Dropbox

When a file is uploaded, it will be added as a task, making it easier to prevent overlooking or missing checks on files.

2. Once the document signing is completed with GMO Sign, store the file in Dropbox

It is also possible to store contract documents. This eliminates the hassle of uploading documents after signing, making it easier to efficiently handle administrative tasks.

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3. When an email with an attachment arrives, notify on Slack and upload the file to Dropbox

It is possible to automate the flow of uploading files attached in Slack to Dropbox and then notifying Slack about it.

Summary

Notifying each time a file is stored can feel a bit cumbersome, right? By implementing this integration, you can simplify the notification process.
The flow introduced here allows notifications to be sent to Discord when specific keywords are embedded in the file name, which should help prevent missed confirmations or reporting errors for important file exchanges.
Be sure to incorporate it into your daily operations to simplify your tasks!