How to integrate freee HR Labor with Google Chat to notify Google Chat of the previous day's attendance omissions in freee HR Labor

Managing attendance with freee HR can be challenging when manually checking for missed attendance from the previous day. Additionally, creating messages in Google Chat for each individual notification is time-consuming. However, by integrating freee HR with Google Chat, you can automatically detect and notify about missed attendance from the previous day. This integration reduces the burden of attendance management and improves the accuracy of attendance information. This article provides a detailed explanation of how to integrate freee HR with Google Chat without coding. Recommended for: - Companies that have implemented freee HR and Google Chat - Those looking to reduce the effort of attendance management by integrating freee HR with Google Chat - Those aiming to improve the accuracy of attendance data by integrating freee HR with Google Chat Benefits and Examples of Integrating freee HR with Google Chat Benefit 1: Reducing the Burden of Attendance Checks By automating the detection of missed attendance in freee HR and notifying employees via Google Chat, the burden of verification tasks can be reduced. For instance, the person responsible for checking employee attendance faces an increased workload proportional to the number of employees. Especially in large companies, HR personnel may spend a significant amount of time on verification tasks. However, automation not only reduces the burden of attendance verification but also increases the time available for other tasks, thereby improving operational efficiency. Benefit 2: Early Detection of Missed Attendance Inaccurate attendance management can lead to risks in payroll calculations and violations of labor standards. For example, leaving errors in attendance data unaddressed can result in legal issues or conflicts with employees. However, by integrating freee HR with Google Chat to automatically detect and notify about missed attendance from the previous day, missed attendance can be identified early. This helps companies prevent compliance violations and reduce labor risks, enabling safer operations. Benefit 3: Improving the Accuracy of Attendance Management Attendance management directly affects employee payroll calculations, requiring high accuracy. However, manual verification often leads to oversights. For example, with a large number of employees, there is a risk of missing attendance errors. To avoid such human errors, automatic notifications through the integration of freee HR and Google Chat are effective. Reducing errors through automation can improve the accuracy of attendance management. [About Yoom] Next, we will introduce how to create a flowbot that detects missed attendance from the previous day in freee HR and notifies Google Chat using Yoom, which allows app integration without programming. You can easily implement it by following the template settings, so please give it a try.

How to Create a Workflow for Integrating freee HR and Google Chat

The workflow to integrate freee HR and Google Chat using Yoom proceeds through the following four processes.

Register freee HR and Google Chat as My Apps
Copy the template
Set the date and time trigger that initiates the flow, followed by the settings for freee HR and Google Chat
Turn on the trigger button and verify the integration operation between freee HR and Google Chat

Step 1: Integrate freee HR and Google Chat as My Apps

First, register freee HR and Google Chat in My Apps to integrate them with Yoom.

1. Select "My Apps" on the left side of the Yoom management screen and click "+New Connection".

2. On the subsequent screen, search for "freee HR" and "Google Chat (OAuth)" to proceed to the next screen.

For freee HR

・After logging in, click "Allow" on the screen below to complete the registration in My Apps.

For Google Chat (OAuth)
※Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.

・Click "Sign in with Google" to log in, then enter the Client ID and Client Secret on the screen below to complete the registration in My Apps.
※The Client ID and Client Secret can be confirmed on the help page here.

3. Copy the template for integrating freee HR and Google Chat.

・Open the link below.

・Click "Try this template" to complete the copy.
※ This template automates attendance checks for one employee. To automate attendance checks for all employees, copy the template for each person and set it individually.

Step 2: Set the Trigger Date and Time

Next, set the trigger action that will start the flow.
In this flow, setting the date and time to notify employees of attendance omissions will be the trigger.

1. Select "My Projects" in the Yoom management screen and click "【Copy】Detect previous day's attendance omissions with freee HR and notify Google Chat".
※ You can change the template title on the next screen.

2. Click "Schedule Trigger: Every day at 9 AM".

3. Set and save the notification schedule.
※ The "Schedule Settings" are set by default to notify every day at 9 AM. If there are days you don't need, uncheck them. To change the time, enter a desired value in "Time".
※ You can check the "Date Settings" and "Cron Settings" of the schedule here.

Step 3: Setting up freee HR

Next, set up freee HR to check for attendance omissions.

1. Click "Integrate with App: Retrieve Clock-in Data".

2. Confirm the account to integrate with freee HR and click "Next".
※ Other items are set by default.

3. Set the "Office ID" and "Employee ID" and perform a test.
※ "Office ID" and "Employee ID" can be selected from the "Candidates" displayed when you click the frame.
※ The "Clock-in Date to Retrieve" is set to the previous day by default.

4. If the test is successful, the employee information retrieved from freee HR will be displayed in the output.
If there are no issues, save it.

5. Click "Branch Command Operation".
※ Branching is a feature available with Mini Plan or higher (Operation). If you are on the Free Plan, the operation set in the Flow Bot will result in an error, so please be careful. Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (Operations).

6. The "Branch Output" and "Branch Conditions" are set by default as follows.
Check and save.
※ This setting checks for clock-in omissions of the specified employee's working hours.

Step 4: Setting Notifications to Google Chat

Finally, set up notifications to Google Chat.

1. Click "Integrate with App: Send Message".

2. Confirm the account to integrate with Google Chat (OAuth) and click "Next".
※ Other items are set by default.

3. Set the "Space Resource Name" to the employee's space specified in Step 2.
Set the message and test it.
※ "Space Resource Name" can be selected from the "Candidates" displayed when you click the frame.
※ Enter the message content and test it to actually send a message to the specified space.

4. Once the test is successful, save it and turn on the trigger.
From then on, if there is an attendance omission for the specified employee, it will be automatically notified the next day.

If you have any questions about the flow introduced, please refer to the help page here.

Other Automation Examples Using freee HR and Google Chat

There are many other examples of automation using freee HR and Google Chat in Yoom, so here are a few.

1. Notify Google Chat when an employee is registered in freee HR

When a new employee is registered in freee HR, a notification is automatically sent.
This integration not only eliminates the need to manually notify the department of the completion of new employee registration but also helps prevent notification omissions.

2. Notify Google Chat when employee information is updated in freee HR

When employee information is updated, you can automatically notify the completion of the update.
This integration not only eliminates the hassle of manually notifying change requests and prevents notification omissions, but also allows you to smoothly notify employees of the update completion.

3. If there is a request to correct attendance, update the attendance information in freee HR after approval and notify via Google Chat

This integration is a flexible flow that includes manual "approval" by the person in charge.
It is expected to improve the efficiency of attendance correction tasks, and by including an approval process, the accuracy of the information can also be maintained.

Summary

The integration of freee HR and Google Chat is expected to reduce the burden of attendance checks.
Additionally, it allows for quick detection of missed clock-ins, leading to accurate attendance management.
This automation is particularly beneficial for companies with a large number of employees.
The integration of freee HR and Google Chat can be easily implemented without code by utilizing Yoom.
Take this opportunity to reduce the burden of attendance management and improve operational efficiency.