How to link LINE WORKS and Google Chat to notify your daily schedule from LINE WORKS to Google Chat

Step 1: Connect LINE WORKS and Google Chat with My App

Click "New Connection" from "My App" in the left menu of the Yoom screen.

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Enter the name of the app to connect in the search box.

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How to Connect LINE WORKS and Yoom

Enter "Client ID", "Client Secret", and "Scope".
Once all information is entered, click the "Add" button to complete the connection.
※ For detailed registration instructions, please check here.

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How to Connect Google Chat and Yoom

When you search for Google Chat, a login page will appear.
Click "Sign in with Google".
※ It is recommended to use "Google Chat (OAuth)".

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Enter "Client ID" and "Client Secret", and click "Register".
Once the connection is complete, the app registration is also complete.
※ For detailed connection instructions, please check here.

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Step 2: Copy the Template

Next, copy the template to be used this time.

1. Press "Try it" on the top banner.
2. Press "Try this template" on the migrated page.
3. If you haven't registered with Yoom yet, please register.

※ If you have already completed registration, please log in.
Once the template is copied to "My Projects," a screen like the one below will be displayed.

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‍Step 3: Set the Schedule Trigger

1. Open the copied template

Open the copied template from "My Projects" in the menu on the left.

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2. Select the App Trigger

Click "At 9 AM every day".

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3. Set the Flowbot Activation Timing

Enter the timing you want to activate the flowbot.
You can change the day of the week and time as needed.
Example) Notification at 9 AM every day: Check all days of the week, enter "9" in the time field, and click "Save" after confirming the settings.
※ In "Cron Settings," you can make detailed settings such as activating multiple times a day or at different times on different days of the week.
For detailed setting methods, please check here.

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Step 4: Integrate with LINE WORKS

1. Integrate with LINE WORKS

Click "Get a list of events from the specified calendar".

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2. Select the Linked Account and Action

Enter the necessary parts.
"Title": Can be changed as needed
"Account information linked with Google Calendar": Check if it is correct
"Action": Select "Get a list of events from the specified calendar"

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3. Set the API

Select "User ID" and "Calendar ID" from the candidates.

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The "Start Date and Time" and "End Date and Time" of the event are already entered.
If you want to change the time, etc., please check the description and set it.
After setting, execute "Test" and if there is no problem, click "Save".

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Step 5: Select Data Extraction Type from Text

1. Select "Extract data from text"

This step (AI operation) is only available for Team Plan and Success Plan.
If you are on a non-eligible plan, the operation of the flowbot you have set will result in an error, so please be careful.
Paid plans such as Team Plan and Success Plan offer a 2-week free trial.
During the free trial, you can also use restricted apps and AI operations.

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2. Select the Action

Change the "Title" as needed and select the "Conversion Type".

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Select the conversion type according to the number of characters in the text.
The number of tasks consumed varies depending on the number of characters for the "Conversion Type".
Please check the Pricing Plan for the number of tasks per plan.

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Click "Next" to display the "Set Details" screen.
Select the target text from the output.

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Next, select the items you want to extract.
Once the input is complete, click "Test" and if there are no errors, click "Save".

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Step 6: Set Notifications in Google Chat

1. Integrate with the App

Click "Send Message".

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Select the account and action to integrate with and press "Next".
"Title": Can be changed as needed
"Account information linked with Google Chat": Check if it is correct
"Action": Select "Send Message"

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Select the chat (space) to notify.
You can choose from the candidate list.

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Next, set the notification content.
By utilizing the data extracted from the text (Step 5), you can set the title and start time for each task.
After completing the input, execute the test, and if there are no errors, click "Save".

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‍Step 7: Turn ON the Trigger and Check the Operation

‍Finally, click "Turn ON the Trigger" to complete the automation settings.
Make sure the flowbot is activated correctly.
Thank you for your hard work on the setup!

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The template used this time is here

Other Automation Examples Using Google Chat

There are many other examples of automation using Google Chat in Yoom, so here are a few introductions.

1. A flow to forward the content posted in a specified space to another space in Google Chat

 This flow is useful when conducting internal communication in Google Chat or when you want to share information with the entire team.
Since there is no need to manually perform the forwarding task, it leads to time savings and prevention of input errors.

2.  A flow to invite users to multiple Google Chat spaces based on information provided in Google Forms

This flow is recommended for inviting multiple people to spaces during onboarding or transfers.
It eliminates the need for manual invitations, thereby reducing work time and easing the burden on the person in charge.

3.  Add content posted in a specific room in Google Chat to Google Sheets

For example, if you regularly report task progress in Google Chat, integrating with Google Sheets can help prevent oversights and save the effort of searching.
There is also the benefit that all members can visualize the progress status.

Benefits and Examples of Integrating LINE WORKS with Google Chat

Benefit 1: Streamlined Task Management

By notifying Google Chat of schedules registered in LINE WORKS, task management becomes significantly more efficient.
In the midst of daily busy work, switching between multiple IT tools is not only cumbersome but also requires attention.
For example, by automatically notifying Google Chat of schedules entered in LINE WORKS before the start of the workday, it can also be used as a reminder function.
This not only prevents overlooking important tasks but also helps in planning the day's work.

Benefit 2: Accelerated Information Transmission

Integrating LINE WORKS with Google Chat can also speed up information transmission within the team.
For instance, if a team leader regularly reminds members about meetings or task progress, setting notifications to the entire team's Google Chat can reduce the hassle of communication.
Additionally, team members can leave comments confirming receipt or report progress, thereby strengthening the team's overall coordination.

Benefit 3: Unified Workflow

In workplaces using multiple IT tools, information tends to be scattered, but integrating LINE WORKS with Google Chat can unify the workflow.
For example, when new team members join due to new hires or transfers, they can easily check the latest schedules and task statuses within the team just by checking Google Chat.
Moreover, utilizing Google Chat's search function makes it easy to review past tasks, ultimately improving work efficiency not only for individuals but for the entire team.

Conclusion

Integrating LINE WORKS with Google Chat offers many benefits, such as enabling not only individual task management but also team-wide information sharing.
Automating daily schedule and task checks can also reduce errors like missed confirmations.
Furthermore, automation leads not only to improved work efficiency but also to enhanced work quality.
Schedule management is one of the important tasks for everyone, regardless of company size or industry.

Yoom can be easily implemented without coding, so if you are interested in improving work efficiency, please give it a try.