How to integrate Garoon with LINE WORKS to automatically notify LINE WORKS when a workflow is approved in Garoon

There are only two steps as follows.

1. Set up a flow bot that starts when the workflow is approved
2. Set up an action to notify LINE WORKS

How to Connect Garoon and LINE WORKS with Yoom

First, register your My App to link Garoon and LINE WORKS with Yoom.
Once linked, you can easily connect with other apps as well.

Let's start by registering Garoon's My App.

On the Yoom screen, go to "My Apps" on the left side and select "New Connection".
Search for Garoon from "Search by App Name" or find it from the app list.

Follow the display on the screen below and enter the "Account Name" and "Access Token".

Next, register LINE WORKS' My App by visiting the help page here.
Once both My App registrations are complete, the apps will appear in your My Apps section.

How to Notify LINE WORKS When a Workflow is Approved in Garoon

Click "Try it" on the banner below and set up the automation.

You will be redirected to the following screen, where you can change the "Title" and "Description" if you wish.
Start with the Garoon settings, and click on "When the workflow is approved".

Once you have moved to the following screen, check the settings below.

• "App Trigger Title" → Can be changed as desired
• "Account Information to Link with Garoon" → Check for any mistakes in the account
• "Trigger Action" → When the workflow is approved
  

Let's proceed with the following settings.

• "Trigger Activation Interval" → Set as desired
• "Subdomain" → The "●●●●●●●" part of "https://●●●●●●●.cybozu.com/"
  * Can be obtained from the URL in Garoon.
• "Application Form ID" → The "fid=⚫️⚫️" in the URL of the relevant application form is the Application Form ID. For example, if "fid=3", the Application Form ID is 3.

Click "Test" → "Test Successful" → "Save".

Next, we will configure LINE WORKS, so click on "Notify LINE WORKS".
Check the following settings.

• "Title" → Can be changed as desired
• "Account Information to Link with LINE WORKS (API2.0)" → Check for any mistakes in the account
• "Action" → Send a message to the talk room

Let's proceed with the following settings.

• "Bot ID" → Create a bot in the Developer Console and obtain the Bot ID
  * Can be obtained when creating a bot in the Developer Console or when adding a bot from the admin screen.
• "Talk Room ID" → The ID displayed when you click on "Channel ID" in the menu of the talk room screen is the Talk Room ID
  * The bot needs to be participating in the target talk room.
  The Talk Room ID can also be obtained when executing the "Create a Talk Room Including Bot" action.
• "Message" → Set as desired
  * To notify LINE WORKS of the approval details from Garoon, you need to input the output from the red frame.
  {{Applicant Name}} ← This is the output.
  Pick up the necessary items.

Click "Test" → "Test Successful" → "Save".

If you turn "ON" the following app trigger, the automation setup is complete.

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Advanced Integration Flow between Garoon and LINE WORKS

This time, we explained the flow of "Approval in Garoon Workflow" → "Notification in LINE WORKS".
Yoom offers a variety of templates using Garoon and LINE WORKS, and we will introduce some of them.

The first template is a flow where "when an event in Google Calendar is updated, the calendar in Garoon is also updated".

This is automated as follows:

1. When a response to the reservation form is submitted
2. Update the schedule
3. Extract data from text data
4. Update the schedule

The apps used in this template are Google Forms, Google Calendar, and Garoon.
By combining these apps, you no longer need to check the updated schedule in Google Calendar, saving you the hassle of launching multiple apps.
Additionally, there is no need to manually enter the schedule repeatedly when there is a reservation.

The second template is "When it becomes a specific schedule, create a schedule in the LINE WORKS calendar and notify Slack."

This can be created with the following flow:

1. When the specified schedule is reached
2. Register an all-day event in the specified calendar
3. Send a message to the channel

By using this template, you no longer need to input schedules regularly.
Additionally, since you can send messages to Slack, it helps prevent missing any schedules.
It is especially recommended for those who use different chat tools in different departments or with business partners.

Summary

In this article, we explained the flow of "Notifying LINE WORKS when a workflow is approved in Garoon."
By integrating Garoon and LINE WORKS, you can clarify the approval status and avoid missing schedule registrations.
This helps prevent information leaks and enables smooth communication within the team.
As you have seen in this article, automation can be easily achieved using Yoom.
Start with a free trial and experience the efficiency for yourself.

LINE WORKSを活用した自動化例

期日が今日までのタスクをLINE WORKSに通知する

AsanaやNotionなどで期日が今日までのタスクをLINE WORKSに自動で通知します。

フォームで回答が送信されたらLINE WORKSに通知する

GoogleフォームやHubSpotのフォームなどで回答が送信されたらLINE WORKSに自動で通知します。

Web会議が終了したら文字起こししてLINE WORKSに通知する

Google MeetやZoomでWeb会議が終了したら、文字起こししてLINE WORKSに自動で通知します。

GaroonとLINE WORKSを連携するメリットと自動化例

GaroonとLINE WORKSを連携することで、承認状況が明確化することや予定の登録を見逃さないというメリットがあります。
以下にGaroonとLINE WORKSを連携するメリットをまとめてみました。

メリット1:承認状況が明確になる

GaroonとLINE WORKSを連携するメリットは、承認状況が明確化することが挙げられます。
Garoonでワークフローが承認されたら、LINE WORKSに自動で通知されることで承認状況が明確化すれば、次の作業にスムーズに着手できるはずです。
また、承認者はGaroonの承認後にメッセージを送る必要がなくなるので、時間短縮にもなるのではないでしょうか。

メリット2:予定の登録を見逃さない

GaroonとLINE WORKSを連携するメリットは、予定の登録を見逃さないことが挙げられます。
Garoonで予定が登録されたら、LINE WORKSに通知することができるので、Garoon上で予定が登録された際に、見逃すことが少なくなりますよね。
また、予定が登録された日の記録がLINE WORKSに残るので、スケジュールの把握もしやすくなるのではないでしょうか。

メリット3:スケジュールの二重管理がしやすい

GaroonとLINE WORKSを連携するメリットは、スケジュールの二重管理がしやすいことが挙げられます。
Garoonのカレンダーに予定が登録されたら、LINE WORKSにも予定を登録することが可能できるので、予定の管理や作成を手動で行わなくてよくなり、情報が抜け落ちることがなくなるはずです。
スケジュール管理を2つのアプリで行っている方は、アプリの行き来が少なくなるので、効率的に予定の作成ができるのではないでしょうか。

まとめ

本記事では「Garoonでワークフローが承認されたらLINE WORKSに通知する」というフローの解説を行いました。
GaroonとLINE WORKSを連携することで、承認状況が明確化することや予定の登録を見逃さないというメリットがあります。
これにより、情報の漏れを防ぐことができ、チーム内で円滑にコミュニケーションを取ることができるはずです。
本記事をご覧いただいた通り、Yoomを利用することでノーコードで簡単に自動化を導入できるので、ぜひ効率化を体験してみてくださいね！