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Are you tired of manually summarizing emails?
What if you could automate these tasks? By integrating Gemini and Nowion, you can solve these everyday challenges all at once! For example, Gemini can automatically summarize received emails and add them to your Notion database.
In this article, we'll introduce what you can do with Gemini Notion integration and how to set it up easily.
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In this guide, you'll learn the step-by-step process of how to use Yoom to create a Flowbot that automatically summarizes incoming emails with Gemini and adds them to your Notion database.
Yoom offers ready-made templates for easy setup in integrating Gemini and Notion. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
■Overview
This workflow streamlines the process of automatically summarizing received emails with Gemini and organizing them in Notion. By utilizing this flow, information organization becomes smoother, leading to increased productivity. With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
By integrating Gemini and Notion, you can automate the flow of data between the two apps. Here are some practical, ready-to-use templates that you can try out.
Just click on the "Try it" button to get started quickly!
Perfect for teams that receive many inquiries!
Gemini can automatically summarize incoming emails and add them to your Notion database. This automation can streamline your daily work process by eliminating the need for manual email reading.
■Overview
This workflow streamlines the process of automatically summarizing received emails with Gemini and organizing them in Notion. By utilizing this flow, information organization becomes smoother, leading to increased productivity. With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
This automation allows Gemini to automatically summarize form responses and add them to Notion. This can ensure that all information is organized in one place - making it easier to track and manage responses!
■Overview
In this workflow, we utilize Gemini's AI capabilities to automatically summarize response content and automatically add the results to Notion. This automation eliminates the need for manual data organization, allowing for smooth information management.
With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
When your database in Yoom is updated, Gemini can automatically summarize the content and add it to Notion.
Perfect for those who want to reduce time spent on administrative tasks!
■Overview
In this workflow, when new data is added to Yoom's database, Gemini can automatically summarize it and add the summary results to Notion. This allows for efficient organization and sharing of large amounts of data, contributing to improved productivity. With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
Let's walk through how to set up a flow that automatically summarizes email content and adds it to Notion using Gemini and Notion.
⏱️ Setup time: 5 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now from this registration form!
■Overview
This workflow streamlines the process of automatically summarizing received emails with Gemini and organizing them in Notion. By utilizing this flow, information organization becomes smoother, leading to increased productivity. With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
Go to "My Apps" from the left side menu and click "+ Add".
Search for "Gemini" and click on it to connect the app.
Enter the account name.
Use a name that's easy to recognize, such as your company name or the person responsible for the account.
To get your access token, go to the Gemini API acquisition page.
Review the content and agree to the terms by checking the box.
Click the "Continue" button at the bottom right.
Click on the "Get API key" button.
Click on "Create an API key".
Your new API key will appear. Copy it.
Return to Yoom, and paste the copied API key into the access token field.
Once all the required fields are filled in, click "Add" to complete registration.
⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
Similarly, click the "+ Add" button and select Notion.
Log in with your Notion account.
When the following screen appears, click "Select a Page".
Select the page(s) to grant access to the database and click "Allowing Access".
Once both apps are connected, you’ll see them listed under “My Apps”.
Now, you’re ready for automation :)
Click the "Try It" button to copy the pre-built template into your project.
■Overview
This workflow streamlines the process of automatically summarizing received emails with Gemini and organizing them in Notion. By utilizing this flow, information organization becomes smoother, leading to increased productivity. With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
Click "Try this template".
Click "OK" and give the Flowbot a name to recognize.
This template will be copied to your “My Project”.
In the copied template, click the trigger action labeled "When Email Arrives".
Give your trigger a title (anything you like).
Create a unique email address for the trigger.
In the setup below, the email address test.trigger.f0f41914-ae83-45a8-ae52-ef819250153e@yoom.fun is created.
On the next screen, send a test email to the created email address.
If the test is successful, the email data will be retrieved.
📚 Reference: To learn more about how to set up email trigger, check this guide.
Next, click on the action labeled "Summarize Content".
You can change the title to anything you like.
Select your account and make sure "Generate Content" is selected.
Click "Next".
Select the Gemini model you want to use.
You can find the model information by clicking the top left of the Gemini page.
Enter "Prompt" based on the provided example settings below.
Include specific instructions on how you'd like the summary to be formatted.
Since you want to summarize the email content, select "Body" from the email trigger's retrieved value. This allows Gemini to automatically use the email body without needing to set it manually each time.
📚 Reference: For more details on retrieved values and how to set it up, see the guide here.
Check the annotation and enter the "System Instruction" based on the example input provided below.
Once set, run a test.
If successful, make sure to "Save".
Let's set up the last action.
Click on the action labeled "Operate Database".
Change the title to anything you like.
Select your Notion account and click "Next".
Select the Database ID (where you want to add the record) from the displayed options and click "Next".
Once you've retrieved Notion's record information, set up each item.
For this step, add the contact information and summarized content to Notion.
Select the contact details from the email trigger's retrieved value to automatically populate the relevant fields.
For the inquiry content, select "Generated content" from Gemini action's retrieved value.
Once set, run the test and hit "Save" once the data is added to Notion.
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That’s it!
Your Flowbot is complete!
You can also go the other way around, send Notion data to Gemini.
You can use Gemini to automatically summarize long meeting minutes in Notion. This ensures that important details aren't lost through manual summarization!
■Overview
The workflow of "Organizing and summarizing meeting minutes created in Notion with Gemini and updating them" is an automated process that streamlines the creation and sharing of meeting minutes after meetings.
Gemini efficiently organizes and summarizes the detailed meeting content recorded in Notion, allowing for automatic updates with the latest information.
■Recommended for
■Benefits of using this template
It eliminates the need for manual organization and summarization tasks in Notion, reducing work time.
With the automatic updating of meeting minutes in Notion, it is possible to share the latest minutes with the entire team at all times.
It contributes to the efficiency of tasks related to creating meeting minutes, allowing you to focus on other important tasks.
You can use Gemini to automatically summarize and record it to Notion when a page is created in Notion. This automation can help avoid errors such as input mistakes. Perfect for those who want to reduce errors and improve accuracy.
■Overview
In this workflow, every time a new page is created in Notion, its content can be automatically summarized by Gemini. This automation facilitates smooth information sharing within the team and ensures easy access to necessary information.
With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
You can try out more automations by utilizing Gemini and Notion with Yoom. Here are some more examples you can explore for your next automation!
With Gemini, you can automate tasks like automatically replying to posts on Microsoft Teams, summarizing and analyzing data from Google Sheets and Google Forms, and transferring it to Notion. You can also automatically generate social media posts from new YouTube videos and post them on X.
■Overview
The "Analyze Google Form Content with Gemini and Add to Notion" workflow is an automated process designed to efficiently utilize collected form data.
It reduces the effort required for data processing and enables quicker decision-making.
■Who Should Use This Template
■Benefits of Using This Template
This flow eliminates the need for data entry into Notion and analysis of Google Form content, contributing to a reduction in work hours.
By analyzing inquiry content with Gemini, accurate analysis of the content is possible.
Additionally, automating the addition of data to Notion enables smooth information sharing across the team.
■Overview
This flow analyzes the content posted on Microsoft Teams using Gemini's assistant and updates the response back to Microsoft Teams.
■Recommended for
1. Those who want to improve the efficiency of internal FAQs and help desk operations
2. Those who want to promote the activation of internal communication
■Benefits of using this template
Microsoft Teams is increasingly being used not only for internal communication but also for customer support.
However, to respond quickly and accurately to customer inquiries, the knowledge and experience of the person in charge may be required, which can sometimes take time.
By utilizing this flow, the content posted on Microsoft Teams is automatically analyzed by Gemini's assistant to generate the optimal response.
The person in charge can quickly respond to customers by simply reviewing the generated response and making any necessary adjustments.
This can improve the efficiency and speed of customer support, leading to enhanced customer satisfaction.
■Notes
・Please integrate both Microsoft Teams and Gemini with Yoom.
・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview
This is a flow that summarizes the content added to Google Sheets using Gemini and updates it in Google Sheets.
■Recommended for
1. Those who use Google Sheets for business
・Those who accumulate meeting content in Google Sheets
・Those who share Google Sheets among teams to proceed with work
2. Those who utilize Gemini for business
・Those who frequently use Gemini to summarize text
・Those who find summarizing meeting content time-consuming
■Benefits of using this template
Google Sheets is an effective tool for managing data in the cloud, making it useful for information sharing and data accumulation.
However, if you are summarizing and sharing meeting content accumulated in Google Sheets among teams, you might find it time-consuming and cumbersome.
This template allows you to update the summarized results in Google Sheets using Gemini when a row is added, thus streamlining the summarization process.
Even if there is a lot of meeting content that takes time to summarize, the content can be summarized quickly, allowing for a reduction in work time.
Additionally, by sending notifications from chat tools, you can share the summary results with the team, enabling smooth progress in work.
■Notes
・Please integrate both Google Sheets and Gemini with Yoom.
■Overview
This flow analyzes images uploaded to Google Drive using Gemini and notifies the content to Telegram.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between apps.
■Recommended for
■Benefits of using this template
This flow automates the analysis of images uploaded to Google Drive using Gemini and the notification of analysis results to Telegram.
It eliminates the need to manually check and report images collected from customers or internal personnel, reducing work time and allowing personnel to allocate time to more valuable tasks.
Additionally, by promptly performing analysis and notifications after image uploads, information sharing and response among stakeholders become smoother.
Automatically add Gmail messages, Google Form responses, and Salesforce lead information to Notion. You can also set up automatic notification to Slack or Discord when a page is created in Notion. Perfect for those who want smooth information sharing within their team.
■Overview
The "Add Gmail Content to Notion" flow is a business workflow that streamlines email management and information organization.
It eliminates the hassle of manually transferring the large volume of Gmail emails received daily to Notion, automatically organizing and saving the necessary information.
This ensures that important email content is managed without omission, facilitating smooth information sharing within the team.
For those using Notion for project management or task tracking, the automatic addition of email content is particularly convenient.
Please take advantage of this workflow to make your daily operations smarter.
■Recommended for
■Benefits of using this template
■Overview
The workflow "Add lead information registered in Salesforce to Notion" can automate the task of transferring information.
Since tasks that are done manually are automated, it helps avoid human errors.
■Recommended for
■Benefits of using this template
By linking Salesforce and Notion, there is an advantage of being able to quickly share lead information.
This enables quick responses to leads.
By maintaining high interest in leads and conducting appropriate follow-ups, customer experience is improved, which can ultimately lead to increased sales.
Additionally, by centrally managing lead information on Notion, information sharing and collaboration among team members can be carried out smoothly.
This will likely lead to improved efficiency and effective teamwork.
■Overview
When a page is created or updated in Notion, a notification will be sent to the specified Slack channel.
You can specify any Slack channel as the notification destination.
■Setup Instructions
・Connect Notion and Slack with Yoom. (My App Integration)
・Set up the relevant Notion database, etc., with the trigger "When a page is created or updated" in Notion.
・In Slack's "Notify Slack" operation, set the destination channel and message content based on the page information obtained from Notion.
・Once the setup is complete, when a page is created or updated in Notion, the flow bot will be activated and a notification will be sent to the corresponding Slack channel.
■Notes
・It is necessary to set up account information for integration in each app's operation.
・Please replace the Slack channel ID for the posting destination with any desired value.
■Overview
The workflow "Notify Discord when a specific status is updated in Notion" contributes to faster information sharing.
As notifications are sent to Discord simultaneously with updates on Notion, you can immediately grasp important information.
■Recommended for
■Benefits of using this template
By linking Notion and Discord, there is an advantage of quickly sharing task progress.
This allows members to respond swiftly to changes in the situation.
When a task status is updated, it is promptly notified on Discord, making team communication smoother.
Additionally, speedy sharing reduces unnecessary confirmation work, improving work efficiency.
■Overview
This is a flow that creates a page in Notion when there is a response to a Google Form.
■Recommended for
1. Those who want to centrally manage information in Notion
・For those who want to automatically create and manage various information collected via Google Forms, such as customer information, survey results, and event participant information, as individual pages in Notion
・For those who want to use Notion pages as a place to aggregate information and share it with team members
2. Those who want to streamline operations by linking Google Forms and Notion
・For those who want to eliminate manual data entry and save time
・For those who want to create tasks in Notion or link related information based on response content
3. Marketing personnel, sales personnel, HR personnel, project managers, etc.
・For those who collect information using Google Forms and manage and utilize it in Notion
■Benefits of using this template
・It saves the effort of manually transferring Google Form responses to the Notion database, leading to significant time savings.
・By linking with Notion's database function, you can database the created pages and analyze the response data or utilize it in business operations.
■Notes
・Please link both Google Forms and Notion with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
Now you know how to integrate Gemini with Notion to automatically summarize incoming emails and add them to the Notion database. By integrating these two apps, you can solve common work challenges such as automating summarization tasks and centralizing information management. Best of all, no specialized knowledge is needed, and anyone can easily set it up!
Ready to simplify your workflows? Sign up for Yoom and try it today!
