What if you could automate these tasks? By integrating Gemini and Nowion, you can solve these everyday challenges all at once! For example, Gemini can automatically summarize received emails and add them to your Notion database.
In this article, we'll introduce what you can do with Gemini Notion integration and how to set it up easily.
Meet Yoom: No-Code Automation
Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
🌐 Connect with apps like Gemini, Notion, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
In this guide, you'll learn the step-by-step process of how to use Yoom to create a Flowbot that automatically summarizes incoming emails with Gemini and adds them to your Notion database.
✔️ For Those Who Want to Try It Quickly
Yoom offers ready-made templates for easy setup in integrating Gemini and Notion. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
Summarize the email content with Gemini and add it to Notion.
■Overview This workflow automates the summarization of received emails using Gemini and organizes them into Notion, enhancing the efficiency of this process. By utilizing this flow, information organization becomes smoother, leading to increased productivity at work. With Yoom, you can easily connect applications without the need for programming.
■Recommended for ・Business people who receive a large number of emails daily and spend time organizing the content ・Team leaders or project managers who want to manage information centrally using Notion ・IT personnel at companies looking to automate and streamline business processes using AI ・People who want to quickly summarize email content and make necessary information easily accessible
■Precautions ・Please connect both Gemini and Notion with Yoom.
By integrating Gemini and Notion, you can automate the flow of data between the two apps. Here are some practical, ready-to-use templates that you can try out.
Just click on the "Try it" button to get started quickly!
Summarize Email Content with Gemini and Add to Notion
Perfect for teams that receive many inquiries!
Gemini can automatically summarize incoming emails and add them to your Notion database. This automation can streamline your daily work process by eliminating the need for manual email reading.
Summarize the email content with Gemini and add it to Notion.
■Overview This workflow automates the summarization of received emails using Gemini and organizes them into Notion, enhancing the efficiency of this process. By utilizing this flow, information organization becomes smoother, leading to increased productivity at work. With Yoom, you can easily connect applications without the need for programming.
■Recommended for ・Business people who receive a large number of emails daily and spend time organizing the content ・Team leaders or project managers who want to manage information centrally using Notion ・IT personnel at companies looking to automate and streamline business processes using AI ・People who want to quickly summarize email content and make necessary information easily accessible
■Precautions ・Please connect both Gemini and Notion with Yoom.
Summarize Form Responses with Gemini and Add to Notion
This automation allows Gemini to automatically summarize form responses and add them to Notion. This can ensure that all information is organized in one place - making it easier to track and manage responses!
Summarize the form responses with Gemini and add them to Notion.
■Overview In this workflow, the AI functionality of Gemini is utilized to automatically summarize response content and automatically add the results to Notion. This automation eliminates the need for manual data organization, allowing for smooth information management. By using Yoom, you can easily connect applications without the need for programming.
■Recommended for ・Business users who want to efficiently organize data collected from forms ・Those who want to automate business flows using Gemini and Notion ・Team leaders who want to reduce working hours with AI data summarization ・Project managers who want to centrally manage information using Notion and share it within the team ・Executives who want to reduce the hassle of data management and allocate time to other important tasks
■Notes ・Please connect Yoom with both Gemini and Notion.
■Overview In this workflow, when new data is added to the Yoom database, Gemini automatically summarizes it, and the summarized results can be added to Notion. This allows for efficient organization and sharing of large amounts of data, contributing to improved productivity. With Yoom, you can easily integrate apps without programming.
■Recommended for ・Those who manage data with Yoom and feel the information organization is cumbersome ・Those who want to achieve automatic data summarization using Gemini ・Project managers who want to strengthen information sharing within a team using Notion ・IT personnel considering business process automation ・Business analysts who want to streamline data visualization
■Notes ・Please integrate Yoom with both Gemini and Notion.
■Overview This workflow automates the summarization of received emails using Gemini and organizes them into Notion, enhancing the efficiency of this process. By utilizing this flow, information organization becomes smoother, leading to increased productivity at work. With Yoom, you can easily connect applications without the need for programming.
■Recommended for ・Business people who receive a large number of emails daily and spend time organizing the content ・Team leaders or project managers who want to manage information centrally using Notion ・IT personnel at companies looking to automate and streamline business processes using AI ・People who want to quickly summarize email content and make necessary information easily accessible
■Precautions ・Please connect both Gemini and Notion with Yoom.
Go to "My Apps" from the left side menu and click "+ Add".
Search for "Gemini" and click on it to connect the app.
Enter the account name. Use a name that's easy to recognize, such as your company name or the person responsible for the account.
To get your access token, go to the Gemini API acquisition page. Review the content and agree to the terms by checking the box. Click the "Continue" button at the bottom right.
Click on the "Get API key" button.
Click on "Create an API key".
Your new API key will appear. Copy it.
Return to Yoom, and paste the copied API key into the access token field.
Once all the required fields are filled in, click "Add" to complete registration.
Connect Notion
⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
Similarly, click the "+ Add" button and select Notion.
Log in with your Notion account. When the following screen appears, click "Select a Page".
Select the page(s) to grant access to the database and click "Allowing Access".
Once both apps are connected, you’ll see them listed under “My Apps”. Now, you’re ready for automation :)
Step 2: Copy the Template
Click the "Try It" button to copy the pre-built template into your project.
Summarize the email content with Gemini and add it to Notion.
■Overview This workflow automates the summarization of received emails using Gemini and organizes them into Notion, enhancing the efficiency of this process. By utilizing this flow, information organization becomes smoother, leading to increased productivity at work. With Yoom, you can easily connect applications without the need for programming.
■Recommended for ・Business people who receive a large number of emails daily and spend time organizing the content ・Team leaders or project managers who want to manage information centrally using Notion ・IT personnel at companies looking to automate and streamline business processes using AI ・People who want to quickly summarize email content and make necessary information easily accessible
■Precautions ・Please connect both Gemini and Notion with Yoom.
Click "OK" and give the Flowbot a name to recognize.
This template will be copied to your “My Project”.
Step 3: Set Up Email Trigger
In the copied template, click the trigger action labeled "When Email Arrives".
Give your trigger a title (anything you like).
Create a unique email address for the trigger. In the setup below, the email address test.trigger.f0f41914-ae83-45a8-ae52-ef819250153e@yoom.fun is created.
On the next screen, send a test email to the created email address.
If the test is successful, the email data will be retrieved.
📚 Reference: To learn more about how to set up email trigger, check this guide.
Step 4: Set up Gemini Action
Next, click on the action labeled "Summarize Content".
You can change the title to anything you like. Select your account and make sure "Generate Content" is selected. Click "Next".
Select the Gemini model you want to use.
You can find the model information by clicking the top left of the Gemini page.
Enter "Prompt" based on the provided example settings below. Include specific instructions on how you'd like the summary to be formatted.
Since you want to summarize the email content, select "Body" from the email trigger's retrieved value. This allows Gemini to automatically use the email body without needing to set it manually each time.
📚 Reference: For more details on retrieved values and how to set it up, see the guide here.
Check the annotation and enter the "System Instruction" based on the example input provided below.
Once set, run a test.
If successful, make sure to "Save".
Step 5: Set Up Notion Action
Let's set up the last action. Click on the action labeled "Operate Database".
Change the title to anything you like. Select your Notion account and click "Next".
Select the Database ID (where you want to add the record) from the displayed options and click "Next".
Once you've retrieved Notion's record information, set up each item.
For this step, add the contact information and summarized content to Notion. Select the contact details from the email trigger's retrieved value to automatically populate the relevant fields.
For the inquiry content, select "Generatedcontent" from Gemini action's retrieved value. Once set, run the test and hit "Save" once the data is added to Notion.
Step 6: Activate the Flowbot
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That’s it!
Your Flowbot is complete!
🔄 Want to Link Notion Data to Gemini Instead?
You can also go the other way around, send Notion data to Gemini.
Summarize Meeting Minutes Created in Notion with Gemini
You can use Gemini to automatically summarize long meeting minutes in Notion. This ensures that important details aren't lost through manual summarization!
Organize, summarize, and update the meeting minutes created in Notion using Gemini.
■Overview The 'Organize and summarize meeting minutes created in Notion with Gemini' workflow is an automated process to streamline the creation and sharing of meeting minutes after meetings. Gemini efficiently organizes and summarizes the detailed meeting information recorded in Notion and automatically updates it with the latest information.
■Who should use this template: - Team leaders or project managers managing meeting minutes in Notion - Those who want to quickly organize and summarize meeting minutes - Members of companies or organizations aiming to improve information sharing efficiency - Those who want to smoothly carry out follow-ups and information transmission after meetings - Business personnel who spend time updating meeting minutes manually - Those who want to focus on other important tasks by reducing effort through automation - Those using Notion and Gemini but facing challenges with integration - Those who want to strengthen integration with an easy-to-set-up workflow
■Notes - Please connect Notion and Gemini respectively with Yoom. - By using triggers with Chrome extensions, you can directly activate triggers from within Notion. - Please refer to the following for the trigger setup method using Chrome extensions. https://intercom.help/yoom/ja/articles/8831921
Summarize and Record in Notion When a Page is Created
You can use Gemini to automatically summarize and record it to Notion when a page is created in Notion. This automation can help avoid errors such as input mistakes. Perfect for those who want to reduce errors and improve accuracy.
Once a page is created in Notion, summarize it with Gemini and record it in Notion.
■Overview In this workflow, every time a new page is created in Notion, Gemini can automatically summarize its content. This automation facilitates smooth information sharing within the team and allows easy access to necessary information. By using Yoom, you can easily connect apps without programming.
■Recommended for ・Those who use Notion regularly and feel burdened by organizing or summarizing information ・Project managers who want to streamline information sharing within the team and fully grasp key points ・Business persons managing large volumes of documents but spending time on summarizing work ・IT personnel who want to automate business workflows using integration between Gemini and Notion ・Startup executives aiming for centralized information management and efficient utilization
■Notes ・Please connect both Notion and Gemini with Yoom. ・You need to create an item in Notion in advance to record summaries. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Branching is a feature (operation) available with Mini Plan or higher plans. It results in an error if set with the Free plan, so please be careful. ・Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use apps or features (operations) subject to restrictions.
You can try out more automations by utilizing Gemini and Notion with Yoom. Here are some more examples you can explore for your next automation!
Automation Examples Using Gemini
With Gemini, you can automate tasks like automatically replying to posts on Microsoft Teams, summarizing and analyzing data from Google Sheets and Google Forms, and transferring it to Notion. You can also automatically generate social media posts from new YouTube videos and post them on X.
Analyze the content of Google Forms with Gemini and add it to Notion.
■Overview The "Analyze Google Form Content with Gemini and Add to Notion" workflow is an automation process for efficiently utilizing collected form data. It reduces the effort of data processing and enables faster decision-making.
■Recommended for - Those who collect feedback from customers or teams using Google Forms. - Individuals who want to efficiently analyze large amounts of text data collected via forms. - Business persons wishing to perform text analysis easily even without specialized data analysis knowledge. - Those who want to use Gemini's AI features to identify data trends and key points. - Team leaders or project managers who use Notion to organize and share information. - Individuals who want to automatically add analysis results to Notion to facilitate information sharing across the team. - Business owners or managers aiming to streamline operations and improve productivity. - Those who wish to automate manual data processing to save time and effort. - Individuals who want to connect multiple SaaS apps to build an integrated business workflow. - Those aiming to achieve a unified business process using Yoom."
■Cautions - Connect Google Forms, Gemini, and Notion with Yoom respectively. - Please refer to the link below for obtaining responses when using Google Forms as a trigger. https://intercom.help/yoom/ja/articles/6807133 - The trigger activation interval can be selected as 5, 10, 15, 30, or 60 minutes. - Note that the shortest activation interval varies by plan.
■Overview Are you overwhelmed with handling inquiries and sharing information in Microsoft Teams, and finding it time-consuming to review posts and craft appropriate responses? Handling everything manually not only takes time but can also lead to inconsistent response quality. By leveraging this workflow, Gemini automatically analyzes messages posted to Microsoft Teams and posts the generated response to the channel, helping resolve these communication challenges.
■Who we recommend this template for ・Those who want to streamline inquiry handling in Microsoft Teams and shorten the time to reply ・Team leaders who want Gemini to summarize discussions and information in specific internal channels and use them as knowledge ・Those who want to incorporate generative AI into their operations to eliminate manual effort in gathering information and creating responses
■Notes ・Please connect Yoom with both Microsoft Teams and Gemini. ・Microsoft 365 (formerly Office 365) has consumer plans and commercial plans (Microsoft 365 Business). If you are not subscribed to a commercial plan, authentication may fail. ・You can select a trigger interval of 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies by plan, so please be aware.
■Overview This is a flow that summarizes the content added in Google Sheets using Gemini and updates it in Google Sheets.
■Recommended for those who 1. Use Google Sheets for business ・Those who accumulate meeting content in Google Sheets ・Those who share Google Sheets among teams to proceed with work 2. Utilize Gemini for business ・Those who often use Gemini to summarize text ・Those who spend a lot of time summarizing meeting content
■Notes ・Please link each of Google Sheets and Gemini with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview This flow analyzes images uploaded to Google Drive using Gemini and notifies their content to Telegram. With Yoom, you can connect apps without programming, making it easy to set up this flow.
■Recommended for: - Customer support representatives who want to smoothly share information from images sent by customers - EC site operators handling a large amount of image data - Market research professionals who want to quickly analyze and share images of competitive or new products - Those who wish to collect images of their products posted on multiple social media platforms and use them for marketing strategies and brand management - Those who want to quickly confirm the content of image data and perform communication tasks efficiently
■Caution - Please connect Google Drive, Gemini, and Telegram with Yoom. - You can choose the activation interval of the trigger at 5-minute, 10-minute, 15-minute, 30-minute, or 60-minute intervals. - Please note that the shortest activation interval varies depending on the plan.
Automatically add Gmail messages, Google Form responses, and Salesforce lead information to Notion. You can also set up automatic notification to Slack or Discord when a page is created in Notion. Perfect for those who want smooth information sharing within their team.
■ Overview Are you manually copying the contents of customer inquiries or order emails received in Gmail into a Notion database? This task is time-consuming and prone to copy-and-paste mistakes and omissions. By using this workflow, simply receiving specific Gmail messages will prompt AI to automatically parse the content and add it to Notion, reducing the effort of consolidating information and enabling accurate data management.
■ Who we recommend this template for ・Those who manage information received in Gmail with Notion and find manual entry burdensome ・Teams that want to eliminate transcription errors from emails and improve the accuracy of data management ・Those who want to automate the initial steps of inquiry handling and task management, and focus on core work
■ Notes ・Please connect both Gmail and Notion with Yoom. ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies depending on your plan.
■Overview The "Add Lead Information Registered in Salesforce to Notion" workflow can automate the task of transferring information. Since manual tasks are automated, it helps avoid human errors.
■Recommended for ・Those who use Salesforce for sales activities ・Those who want to quickly reflect lead information registered in Salesforce to Notion ・Those who want to save the trouble of manually entering lead information and manage it quickly ・Those who regularly use Notion and want to promote centralized management ・Those who need to quickly share lead information with team members ・Those who want to prevent information omissions and conduct sales activities efficiently
■Notes ・Please connect both Salesforce and Notion with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Salesforce is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview The "Notify Discord on Specific Status Update in Notion" workflow contributes to accelerating information sharing. Notifications arrive on Discord simultaneously with information updates on Notion, allowing immediate awareness of important information.
■Recommended For - Those using Notion for project or task management - Teams using Notion for task management who often miss important status updates - Those who want to quickly grasp task progress and efficiently advance projects - Those using Discord as a communication tool - Regular Discord users who want to quickly check task status updates
■Cautions - Connect both Notion and Discord with Yoom. - Trigger intervals can be set to 5, 10, 15, 30, or 60 minutes. - Note that the shortest trigger interval varies by plan. - Branching is a feature (operation) available in Mini plans and above. In the free plan, operations set in the flow bot will result in errors, so please be careful. - Paid plans like the Mini plan offer a two-week free trial during which restricted apps and features (operations) can be used.
Now you know how to integrate Gemini with Notion to automatically summarize incoming emails and add them to the Notion database. By integrating these two apps, you can solve common work challenges such as automating summarization tasks and centralizing information management. Best of all, no specialized knowledge is needed, and anyone can easily set it up!
Ready to simplify your workflows? Sign up for Yoom and try it today!
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