[No Code Required] How to Automatically Sync Google Calendar Data with Asana
How to Integrate Applications
・
2025-05-13
[No Code Required] How to Automatically Sync Google Calendar Data with Asana
When reflecting Google Calendar events in Asana, you usually have to manually enter them while checking Google Calendar, right? A small amount of transcription work might not be a big issue, but if you have to transcribe multiple events at once, the number of entries increases, which can become a burden on your work. Have you ever experienced delays in sharing schedules because you postponed the transcription work?
In such cases, it is recommended to integrate Google Calendar with Asana! By utilizing API-based app integration, you can automatically link Google Calendar data to Asana!
Hearing about API integration might sound difficult, but with Yoom, which allows app integration without programming, you don't need specialized knowledge! We provide a step-by-step guide with images on how anyone can easily integrate apps, so take this opportunity to experience automation!
For those who want to try it quickly
By using Yoom, you can easily integrate Google Calendar and Asana with no code. Yoom offers pre-prepared templates for integrating Google Calendar and Asana, so you can achieve integration immediately just by registering, even without API knowledge.
What You Can Do by Integrating Google Calendar and Asana
By integrating the APIs of Google Calendar and Asana, you can automatically sync Google Calendar data with Asana!
You can immediately experience the integration of Google Calendar and Asana by simply clicking "Try it out" on the automation example you're interested in and registering an account. Registration takes just 30 seconds, so feel free to give it a try!
Create a Task in Asana When an Event is Created in Google Calendar
This is a flow where a task is created in Asana based on an event created in Google Calendar. It is expected to improve task management efficiency and prevent human errors!
Let's Create a Google Calendar and Asana Integration Flow
Let's get started by creating a flow that integrates Google Calendar with Asana! This time, we'll use Yoom to proceed with the integration without any coding. If you don't have a Yoom account yet, please create one using the registration form here.
[What is Yoom]
In this session, we will create a flow that integrates data into Asana whenever an event is created in Google Calendar! The creation process is broadly divided into the following steps:
Integrate Google Calendar and Asana with My Apps
Copy the template
Set up the trigger in Google Calendar and the action in Asana
Turn on the trigger and check the operation
Step 1: Connect Google Calendar and Asana to My Apps
First, let's connect Google Calendar and Asana to My Apps. Once logged into Yoom, click "+ Add" from "My Apps" in the left menu.
[For Google Calendar]
1. Search for "Google Calendar" and select Google Calendar from the list of apps.
2. On the next screen, click "Sign in with Google."
3. Enter the Google account information you want to connect with Yoom, and click "Continue" on the "Sign in to Yoom" screen.
4. Check all the options under "Select information Yoom can access" and click "Continue."
This completes the My Apps connection for Google Calendar.
[For Asana]
1. Search for "Asana" and select Asana from the list of apps.
2. Enter the email address registered with the Asana account you want to connect with Yoom, and click "Continue."
3. Enter your password and click "Log in." This completes the My Apps connection for Asana.
Step 2: Copy the Template
Once the My Apps connection is complete, let's set up the template right away. Click "Try it" on the banner below to copy the template.
When the template is copied to Yoom, the following screen will be displayed, so press "OK".
Step 3: Setting Up Google Calendar Trigger
(1) Click on "When an event is created" at the top of the template.
(2) Select the account information of the Google Calendar you want to link in "Account information to link with Google Calendar" and click "Next".
(3) Select the trigger activation interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ※Please note that the selectable activation interval varies depending on the plan you have contracted with Yoom.
(4) Enter the ID of the Google Calendar where the event is being created. A list of Google Calendar IDs in the linked account will be displayed from "Candidates". Select the calendar ID that suits your operation.
(5) Set the type of event that will trigger. If it is in the state of "Please select", all types will be targeted.
(6) Optionally set the "Search Keyword". For example, if you set it to "task", only events containing the word "task" will be extracted.
(7) Once all settings are complete, run the test. Before running the test, try creating a dummy event in the Google Calendar that will be the trigger target.
(8) Run the test, and if the content of the dummy event is reflected in the output, click "Save" to complete the setup.
Step 4: Setting Up Asana Action
(1) Click "Add Task" in the template.
(2) Select the account information of the Asana you want to link in "Account information to link with Asana" and click "Next".
(3) Enter the name of the task to be added to Asana in "Task Name". By selecting "Event Title" from "When an event is created" in "Output", you can quote the name of the event extracted from Google Calendar.
(4) Enter the project ID to which the task will be added in "Project ID". A list of projects within the linked account will be displayed from "Candidates", so select the project that suits your operation.
(5) Enter "Section ID" in the same way as "Project ID".
(6) Enter the content of the task in "Task Description". By selecting "Description" from "When an event is created" in "Output", the description of the Google Calendar event will be quoted.
(7) Similarly to "Task Description", set the following items optionally.
Assignee's Email Address: Email address of the task assignee
Start Date: Start date of the task
Due Date (Date) or Due Date (DateTime): Task due date (selectable from output)
Collaborator's Email Address: Email address of the person you want to share the task with
(8) Once the settings are complete, try running the "Test". If the test is successful, "Added Task ID" will be displayed in "Output".
Check if the task has actually been added to Asana.
If there are no issues, click "Save" to complete the setup.
Step 5: Turn On the Trigger and Check Operation
This completes all the settings. After completing the settings, a pop-up like the one below will be displayed, so turn on the trigger. Check if the flow operates normally!
If You Want to Link Asana Data to Google Calendar
This time, we introduced how to link data from Google Calendar to Asana, but if you want to link data from Asana to Google Calendar, please also use the following template.
Register the Due Date of Tasks Registered in Asana to Google Calendar
This is a flow to register the due date and content of tasks registered in Asana to Google Calendar. It allows for smooth sharing of schedules among members, which is expected to prevent task omissions and improve schedule management efficiency.
Other Automation Examples Using Google Calendar and Asana APIs
By leveraging the APIs of Gmail and Asana, various automations can be achieved! How about the following automations, for example?
Automation Examples Using Google Calendar
You can automatically notify chat tools of events created or modified in Google Calendar, or automatically create events in Google Calendar based on information submitted through forms!
Examples of Automation Using Asana
You can automatically notify your email app of the content of tasks created or updated in Asana, or automatically update tasks in Asana based on updates made in task management tools!
Conclusion
By integrating Google Calendar with Asana, you can simplify the process of transferring events created in Google Calendar to Asana! Additionally, since you can also reflect deadlines and other task details created in Asana onto Google Calendar, it becomes easier to link schedules and tasks, potentially making schedule management smoother.
Data integration like the one introduced here can be easily achieved with Yoom. Yoom is designed to be simple and user-friendly, allowing even beginners to easily integrate apps. No complicated programming knowledge is required. This makes it easier for those who have previously given up on implementing automation to give it a try!
Conventional RPA can only automate simple repetitive tasks, and the setup process was very complicated. With “hyperautomation,” which combines various technologies such as AI, API, RPA, and OCR, it is possible to automate many tasks that could not be realized until now more easily than before.
Most tools simply connect one app to another, leaving the complex tasks to you. Yoom goes much further: From document creation and browser automation to OCR and generative AI, Yoom handles it all seamlessly in one platform.
Why settle for basic integrations? Streamline your entire workflow with Yoom’s powerful hyperautomation.
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