When a response with interview reservation information is submitted in Google Forms, how to create a reservation in Google Calendar and send a notification in Google Chat

Step 2: Set Up the Trigger!

(1) Click on "When a reservation form response is submitted" in the app trigger.

(2) If there are no errors in the account information linked with Google Forms, click "Next".
(3) The app trigger API connection settings screen will appear, so set the trigger start time and form ID, and click "Test".
If there are no errors, click "Save" at the bottom.
※ Trigger start interval → You can choose from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
※ The selectable intervals may vary depending on the plan.
※ For how to obtain response content when using Google Forms as a trigger, please refer to here.

Step 3: Set Up the Action!

(1) Next, click on "Create a reservation".
(2) If there are no errors in the account information linked with Google Calendar, click "Next".
(3) Enter the required fields in the API connection settings and click "Test".
If there are no errors, click "Save" at the bottom.

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(4) Next, click on "Send a message to space".
(5) If there are no errors in the account information linked with Google Chat, click "Next".
(6) Enter the required fields in the API connection settings and click "Test".
If there are no errors, click "Save" at the bottom.

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(7) Finally, turn on the email trigger. And you're done!

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Other Automation Examples Using Google Forms, Google Calendar, and Google Chat

In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Google Forms, Google Calendar, and Google Chat.

If you find something interesting, please give it a try!

Automation Example Integrating Google Calendar and Google Chat

You can set up notifications in Google Chat when an event is created in Google Calendar, or retrieve your schedule for the day from Google Calendar and notify it in Google Chat daily.
Additionally, it is possible to read the contents of Google Chat notifications and register events in Google Calendar.

Example of Automation Using Google Forms

Upload Files Submitted via Google Forms to Cloud Storage

Automatically upload files submitted via Google Forms to Google Drive, OneDrive, etc.

Register the content submitted via Google Forms to a task tool

Automatically register the content submitted via Google Forms as a task in tools like Trello or Asana.

Examples of Automation Using Google Calendar

Integrating Google Calendar with Zoom

‍When an event is created in Google Calendar, you can automatically create a meeting in Zoom and automatically add the created link to Google Calendar.
You can also automatically add the link of a completed meeting to Google Calendar.

Add events to Google Calendar when they are added to the database

Automatically register events to Google Calendar when they are added to Google Sheets, Notion, etc.

Automation Example Using Google Chat

Notify Other Chat Tools of Messages Posted in Google Chat

Automatically notify messages posted in Google Chat to tools like Slack or Discord.

Notify on Google Chat when there is a response to the form

Automatically notify on Google Chat when there is a response to Google Forms, etc.

We introduced templates using Google Forms, Google Calendar, and Google Chat.
Yoom offers many other templates, so be sure to check them out!

‍Template List

Benefits of Integrating Google Calendar and Google Chat

Benefit 1: Save the hassle of manual input!

When reservation information is submitted to Google Forms, you can create a reservation in Google Calendar and even send notifications to Google Chat.
There's no need to check Google Forms responses, register them in the calendar, and report them in chat... You don't have to do any of it!
Everything from calendar registration to chat reporting can be done automatically without manual input!

Benefit 2: Task management!

By integrating Google Calendar and Google Chat, you can manage tasks and receive notifications with the reminder feature!
For example, as a deadline for important work approaches, you can receive notifications through Google Chat based on Google Calendar settings.
This helps prevent task omissions and allows for deadline-conscious task allocation, leading to more efficient work!

Benefit 3: Smooth communication within the team

Integrating Google Calendar and Google Chat should facilitate smooth communication among team members!
For instance, when there are changes in tasks, you can add them to Google Calendar, and the details can be automatically shared with specific team members in Google Chat.
This allows for smooth sharing of changes and enables you to receive comments or responses from members.

Conclusion

We introduced the integration of Google Calendar and Google Chat.
By using the flow introduced here, information can be shared smoothly, making it easier to coordinate schedules with interviewers!
Yoom allows integration with various apps! Moreover, it can be done easily without any coding. The user-friendly design ensures that even beginners can use it with confidence.

There is also a two-week trial plan, so let's integrate with various apps and continuously improve work efficiency!