Retrieve information from Google Docs meeting minutes weekly and record it in Notion
This flow is recommended for those who regularly create meeting minutes and want to streamline the sharing and management of these minutes.
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When transferring data compiled in Google Docs to a database like Notion, you would typically input the data manually while checking Google Docs.
Common issues that may arise during this process include typing errors, the burden of transferring a large amount of data, and a lack of improvement in work speed.
Especially if you frequently have to perform data entry tasks, you would want to handle them more efficiently.
If you have such concerns, we recommend using the no-code tool Yoom to integrate data between Google Docs and Notion!
This allows for automatic data transfer and the automation of document creation!
Yoom is easy to use with intuitive operations, making it accessible for beginners in data integration!
This article explains how to integrate Google Docs and Notion with images of the actual operation screen. Please try it out while referring to this article!
By using Yoom, you can easily integrate Google Docs and Notion without any coding.
Yoom provides pre-made templates for integrating Google Docs and Notion, so you can achieve integration immediately just by registering, even without API knowledge.
By integrating the APIs of Google Docs and Notion, you can automatically transfer data from Google Docs to Notion!
You can experience the integration of Google Docs and Notion immediately by simply clicking "Try it out" on the automation example you're interested in and registering an account. Registration takes just 30 seconds, so feel free to give it a try!
This flow is recommended for those who spend a lot of time creating meeting minutes or want to format their minutes.
This flow is recommended for those who regularly create meeting minutes and want to streamline the sharing and management of these minutes.
This flow is recommended for those who want to manage the most up-to-date data while maintaining data consistency, as it allows simultaneous recording in Google Docs and Notion.
Now, let's actually create a workflow that integrates Google Docs and Notion!
This time, we will proceed with the integration of Google Docs and Notion using Yoom without any coding. If you do not have a Yoom account yet, please issue one from the registration form here.
[What is Yoom]
This time, we will create a flow bot that generates meeting minutes in Google Docs when a form is submitted and adds them to Notion!
The creation process can be broadly divided as follows:
Click "+ Add" from "My Apps" in the left menu of the Yoom screen.
Enter the name of the app you want to integrate in the search box.
When you search for the Google Docs app, a login page will appear.
Click "Sign in with Google".
Select the account you want to integrate.
When the screen regarding sharing with Yoom appears, check the contents and press "Continue".
When the screen for granting access permissions appears, check the contents and click "Continue".
This completes the integration of Google Docs with My Apps!
When you search for the Notion app, a login screen will appear.
Enter your login information.
After logging in, a screen for granting access to Yoom will appear.
Check the contents and click "Select Page".
Check which pages you want to allow access to.
Once you've made your selections, click "Allow Access" to complete the integration!
Next, copy the template to be used this time.
When the template is copied to "My Project", a screen like this will be displayed.
Open the copied template from "My Project" in the menu on the left.
Click on "Form".
Create the minutes form on the screen.
Let's create the necessary items for the minutes.
*Some items can only be set with a paid plan.
*For more details, please check here.
You can also set a completion page.
(The completion page is the page displayed after pressing the "Submit" button)
Next, select "Flowbot Initiator when Using Shared Form".
Once you have completed the input, press "Next".
*For more details, please check here.
Check the "Preview Page" and "Completion Page".
If there are no corrections, make sure the "Obtained Values" items match the form items.
Then, after setting the sample responses for the input form, click "Save".
Click "Create new document".
Enter the necessary sections.
"Title": Can be changed as needed
"Google Docs Integration Account Information": Check if correct
"Action": Select "Create new document"
Enter the document title.
By using the form items entered in Step 3 as output, you can give a different title each time you create minutes.
In the template, the response content for "Meeting Name" and "Meeting Date" is used as the title, so if there are no changes, this is fine!
[How to use the output]
① Click the input field to display "Output"
② Click "Minutes Form"
③ Select "Meeting Name" and "Meeting Date"
*For more details on output, please check here.
(This is an API connection to create a new blank Google Docs file.
You can add text to the created file by using the action "Add text to the end.")
Once you've finished entering the information, press "Test."
Check that the Google Doc is saved in Google Drive! Then, scroll down further and you'll see "Output."
The Google Docs ID is now also available as an output!
Click "Save".
Click "Operate Database".
Enter the necessary sections.
"Title": Can be changed as needed
"Notion Integration Account Information": Check if correct
"Execution Action": Select "Add a record"
Next, "Integrate with the database".
This time, we have created such a table in Notion as a test version.
When you click the "Database ID" input field, candidates will be displayed.
Select the table you want to add.
Enter the "Values for the record to be added".
The input items corresponding to the Notion table will be displayed, so use the output to input the values obtained in Step 3 and Step 4!
① Click the input field to display the output
② Click "Minutes Form"
③ Select "Meeting Name"
Enter other items in the same way.
Once the input is complete, press "Test", and if the test is successful, click "Save".
Let's also check that it has been added to Notion!
Finally, click "Turn on Trigger" to complete the automation settings.
Check if the flowbot starts correctly.
Thank you for your setup!
This is the procedure for linking to create minutes in Google Docs and add them to Notion when a form is submitted!
This time, we introduced how to link data from Google Docs to Notion, but if you want to link data from Notion to Google Docs, please also use the following template.
This flow is recommended for those who create monthly reports based on Notion information or perform data analysis based on Notion information.
This flow is recommended for those who record meeting notes in Notion but use Google Docs for meeting minutes, as it reduces the need for manual transcription during the creation of minutes.
By leveraging the API of Google Docs and Notion, various automations can be realized!
How about the following automations, for example?
You can transfer text data to database tools or insert data from other tools into specific sections based on prepared templates!
By automating tasks such as data aggregation, addition, and updating, data management and editing should become easier than ever before.
By integrating Google Docs and Notion, you might be able to quickly complete tasks that usually take up a lot of time, such as document creation and data entry!
Editing Google Docs and entering data while checking it can be done more smoothly than before, saving you time and effort.
Moreover, the automation method introduced here can be easily achieved without programming by using the no-code tool Yoom!
Even beginners can handle it with intuitive operations, so why not take this opportunity to give it a try?
Create a free Yoom account and try it out now
Try integrating Google Docs and Notion and experience the potential of automation with Yoom!
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