How to Get Notified in Google Chat When a File is Created in Google Drive

② Copy an Existing Template

By using the above template, you can easily automate the process.
First, open My Projects in Yoom and press "+ New Connection".

Next, press "Create from Template Gallery".

In the search box at the top right, enter and search for the template title (Notify via Google Chat when a file is created in Google Drive). Select the blue text "Try this template".

This completes the template copy process.

You may notice "!" displayed on the screen.
Next, proceed with setting up each trigger to eliminate this error mark.

③ Setting Up Triggers

First, select "When a new file or folder is created" and enter the necessary information to set it up.
Enter the account information (email address) to be linked.

"Next" will take you to the API connection settings screen for the app trigger. Set the trigger interval and click "Test".
You can choose the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Note that the available intervals may vary depending on the plan.
In this case, the trigger interval is set to 5 minutes.

When you press Test, the test results will be displayed as shown below.
Once you confirm that it says "Test Successful," scroll to the bottom of the screen and click "Save".

This will return you to the initial flow screen, where you can proceed with the "Send Message" section.

Similarly, enter the email address of the linked account. If there are no issues, press "Next".

Upon screen transition, the following items will appear.
Set the required fields such as "Space Resource Name" and "Message Content".
Once the setup is complete, press "Save" at the bottom of the screen.

This will return you to the initial screen, where you can confirm that the red "!" has disappeared.
Note: If the error mark remains, there is an issue with the settings, so please review them as needed.

Once all settings are complete, you can activate the flow bot by turning on the trigger. Well done!

Other Automation Examples Using Google Drive and Google Chat

In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Google Drive and Google Chat.

If you find something interesting, please give it a try!

‍‍Automation Examples Integrating Google Drive and Google Chat

You can create a folder in Google Drive when a specific message is sent in Google Chat, or convert an uploaded CSV in Google Drive into a new Google Spreadsheet and notify Google Chat.
Additionally, it is possible to read files stored in Google Drive using OCR, check the content, store it in Google Spreadsheet, and notify Google Chat.

Automation Example Using Google Drive

Create a Folder When a Record is Added to the Database

When a record is added to Google Sheets or Notion, a folder is automatically created in Google Drive.

Upload Email Attachments to Google Drive

Automatically upload attachments received in Gmail or Outlook to Google Drive.

Create a folder in Google Drive when an account is registered in another app

Automatically create a folder in Google Drive when an account is registered in Salesforce, HubSpot, or other apps.

Automation Example Using Google Chat

Notify Other Chat Tools of Messages Posted in Google Chat

Automatically notify Slack, Discord, etc., of messages posted in Google Chat.

Notify Google Chat when there is a response to the form

Automatically notify Google Chat when there is a response to forms such as Google Forms or HubSpot forms.

Notify Google Chat with Meeting Minutes after Web Conference

Automatically notify Google Chat with meeting minutes after a conference on Google Meet or Zoom.

Yoom already has a variety of automation templates available, so you might find an automation flow that can be incorporated into your work.
Be sure to check out the template list!

Template List

Benefits of Integrating Google Drive and Google Chat

1. Automatic Notification of File Creation

By integrating Google Drive and Google Chat, you can automatically receive notifications when a file is created. For example, if a new proposal is created within a project team, that information is smoothly notified to Google Chat, allowing all stakeholders to quickly share the latest information. This feature is particularly effective in the early stages of a project or when creating important documents. It helps prevent confusion due to delays in information sharing, leading to smoother progress.

2. Workflow Automation

By leveraging the integration of Google Drive and Google Chat, you can automate various workflows. For instance, you can automatically categorize files under certain conditions or include an approval process. This reduces the need for manual notifications and management tasks, making it more efficient. Automated workflows are particularly effective for repetitive tasks, saving time and effort while also reducing the risk of human error.

3. Centralized Data Management

Since documents and files stored in Google Drive can be easily shared and accessed in Google Chat, you should be able to check the same information in both apps. For example, by centrally managing project-related materials and meeting minutes, you can quickly find the necessary information regardless of which tool you use, allowing for a swift response. This centralized management facilitates smoother communication within the team and improves work efficiency.

Conclusion

This article introduced how to automatically send notifications when a file is created by integrating Google Drive and Google Chat. This app integration allows for smooth information sharing within the team, leading to improved work efficiency! With Yoom, you can achieve app integration without any specialized knowledge, using no-code. Additionally, by using templates, you can set it up even more easily, so be sure to try integrating Google Drive and Google Chat!