"Have you ever experienced a delay in response due to overlooking an email or failing to share important information with your team?"
Manually checking and sharing the information exchanged daily can be more cumbersome than expected. Especially with emails, it's not uncommon for omissions or errors to occur during checking or forwarding.
That's where the automatic integration of Google Chat with other apps comes in handy. However, some might feel that "the setup seems difficult" or "programming might be necessary."
Yoom, a no-code tool, alleviates such concerns!. You can create automation flows that suit your business without relying on engineers.
For example, you can build a flow in just a few steps to "automatically send the content to Google Chat when an email is received in Gmail."
If you want to reduce the hassle of information sharing and improve work efficiency, please read on.
For those who want to try it quickly
Yoom offers templates to automate workflows using Google Chat! If you want to try it right away, click the banner below to get started!
Receive a notification in Google Chat when you receive an email in Gmail.
■Overview Using the "Notify Google Chat when an email is received in Gmail" workflow enables rapid information sharing. Email content is automatically forwarded to the chat you regularly use, preventing information from being overlooked.
■Recommended for ・People who use Gmail regularly ・Those who want to quickly respond to important emails received in Gmail ・Those looking to improve work efficiency ・Companies using Google Chat as an internal communication tool ・Those who want to utilize Google Chat for rapid information sharing and notification management
■Notes ・Please link both Gmail and Google Chat with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Integration with Google Chat is only possible with Google Workspace. For details, please refer to the link below. https://intercom.help/yoom/en/articles/6647336
Various Ways to Automatically Send and Forward Data in Google Chat
There are various ways to automatically send and forward data in Google Chat. We have picked out some methods for you to check out!
By clicking "Try it out" on the automation example you're interested in and registering an account, you can immediately experience automatic updates in Google Chat. Registration takes only 30 seconds, so feel free to give it a try.
Automatically Send and Forward Email Contents to Google Chat
You can automatically send and forward email contents to Google Chat starting from email reception. This prevents manual input errors and missed connections.
Extract information from Outlook emails using AI and notify via Google Chat.
■Overview Using the "Notify Google Chat when an email is received in Gmail" workflow enables rapid information sharing. Email content is automatically forwarded to the chat you regularly use, preventing information from being overlooked.
■Recommended for ・People who use Gmail regularly ・Those who want to quickly respond to important emails received in Gmail ・Those looking to improve work efficiency ・Companies using Google Chat as an internal communication tool ・Those who want to utilize Google Chat for rapid information sharing and notification management
■Notes ・Please link both Gmail and Google Chat with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Integration with Google Chat is only possible with Google Workspace. For details, please refer to the link below. https://intercom.help/yoom/en/articles/6647336
Automatically Send/Forward Data from Database/CRM Service to Google Chat
When new information is added to the database, it can be automatically sent/forwarded to Google Chat. This flow is convenient if additions occur multiple times a day.
Notify Google Chat when information is added to any Notion database.
■Overview When managing tasks and sharing information in Notion, manually notifying Google Chat for each update is time-consuming and carries the risk of missed notifications. If important information sharing is delayed or overlooked, it can often hinder business operations. By using this workflow, when information is added or updated in a Notion database, a notification is automatically sent to Google Chat, resolving these information-sharing challenges.
■Recommended for ・Those who manually notify Google Chat each time for information managed in Notion ・Those who want to eliminate mistakes such as missed notifications or delays caused by manual notifications ・Managers who want to make information sharing within the team smoother and keep projects moving smoothly
■Notes ・Please connect both Notion and Google Chat with Yoom. ・For the trigger, you can choose activation intervals of 5, 10, 15, 30, or 60 minutes. ・The minimum activation interval varies by plan, so please note. ・Integration with Google Chat is only available for Google Workspace. For details, see below. https://intercom.help/yoom/en/articles/6647336 ・Branching is a feature (operation) available on the Mini plan and above. On the Free plan, operations configured for the flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
Let's Create a Flow to Automatically Send and Forward Data in Google Chat
Let's get started by creating a flow to automatically send and forward data in Google Chat! This time, we'll proceed with the setup using Yoom, a no-code platform. If you don't have a Yoom account yet, please create one from the registration form.
[What is Yoom]
This time, we'll create a flow bot that notifies Google Chat when an email is received in Gmail!
The creation process is broadly divided into the following steps:
Integrate Gmail and Google Chat with My Apps
Copy the template
Set up Gmail triggers and Google Chat actions
Turn on the trigger and complete the flow operation preparation
Receive a notification in Google Chat when you receive an email in Gmail.
■Overview Using the "Notify Google Chat when an email is received in Gmail" workflow enables rapid information sharing. Email content is automatically forwarded to the chat you regularly use, preventing information from being overlooked.
■Recommended for ・People who use Gmail regularly ・Those who want to quickly respond to important emails received in Gmail ・Those looking to improve work efficiency ・Companies using Google Chat as an internal communication tool ・Those who want to utilize Google Chat for rapid information sharing and notification management
■Notes ・Please link both Gmail and Google Chat with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Integration with Google Chat is only possible with Google Workspace. For details, please refer to the link below. https://intercom.help/yoom/en/articles/6647336
■Overview Using the "Notify Google Chat when an email is received in Gmail" workflow enables rapid information sharing. Email content is automatically forwarded to the chat you regularly use, preventing information from being overlooked.
■Recommended for ・People who use Gmail regularly ・Those who want to quickly respond to important emails received in Gmail ・Those looking to improve work efficiency ・Companies using Google Chat as an internal communication tool ・Those who want to utilize Google Chat for rapid information sharing and notification management
■Notes ・Please link both Gmail and Google Chat with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Integration with Google Chat is only possible with Google Workspace. For details, please refer to the link below. https://intercom.help/yoom/en/articles/6647336
As you proceed, the template will be automatically copied to your workspace, and the following screen will be displayed.
Select OK and proceed to the next step.
The template will be saved in My Projects. You can change the template name if necessary. Click on My Projects on the left to display the template you just copied. Click on the ellipsis (...) on the right and select Edit.
Things to Prepare
Before setting up the flow, make sure to set up Gmail labels in advance! Click on the image mark and create a filter with emails containing "Notice" as the condition.
By setting it up as follows, you will be able to categorize emails containing "Notice".
Create a new label in the label items and set it up as follows.
This completes the label creation. Next, we will move on to the detailed flow settings!
Step 3: Gmail Trigger Setup
Now, let's set up the app trigger. Select "When an email with a specific label is received".
Check the account information to be linked and proceed to the next step. Please enter the required fields.
Trigger Interval:Depending on your plan, the shortest interval for setting the trigger may vary, so be sure to check this. It is generally recommended to set it to the shortest interval for your plan.
Label: Select the "Notice" label you set earlier from the options.
Let's send a test email to Gmail that matches the label conditions here.
Return to Flowbot and click "Test".
If the integration is successful, the scheduled information will be displayed in the retrieved value at the bottom of the screen. By referencing this output in the subsequent action settings, you will achieve data integration between Gmail and Google Chat! About Retrieved Value | Yoom Help Center
Once you've done this, save it.
Step 4: Setting to Send to Google Chat
Next, to set up sending the received Gmail content to Google Chat, click "Send Message".
As before, check the linked account information and proceed to the next step.
Next, let's set up the required fields.
Space Resource Name: Select from the displayed options.
Message Content: Use the retrieved value as follows.
※ Items selected from the retrieved value will be displayed as shown in the red frame. This indicates that the value is being referenced, allowing you to use the value obtained by the trigger as is. If you manually enter the subject or other items, it will be notified every time, so be sure to select items obtained from the trigger from the retrieved value.
Once the setup is complete, test and save it. ※ Please note that testing will notify Google Chat.
Step 5: Turn ON the Trigger and Complete the Setup
When the following image is displayed, turn ON the trigger. With this, all settings are complete, so check if notifications are sent to Google Chat when an email is received in Gmail.
This was the method for "Notifying Google Chat when an email is received in Gmail".
Convenient Automation Examples Using Google Chat
Solve business problems such as "delayed notifications" and "missed replies" with Google Chat's automatic integration. Prevent missed responses to emails and forms, and facilitate smooth information sharing.
Automatically send follow-up emails via Gmail after a Zoom webinar ends.
■Overview This is a flow to automatically send follow-up emails via Gmail after a Zoom webinar ends. By using Yoom, you can easily connect apps without the need for programming.
■Recommended for 1. Those who frequently host webinars on Zoom ・Those who want to ensure follow-up emails are sent to participants after the webinar ends but find manual work cumbersome ・Those who want to send follow-up emails to webinar participants quickly and efficiently
2. Those who use Gmail as a primary means of communication ・Those who use Gmail daily and want to improve work efficiency by automating template emails ・Those who want to avoid the hassle of sending individual emails to all participants
■Notes ・Please connect both Zoom and Gmail with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview This workflow allows you to automate customer inquiry responses by leveraging the integration of Gmail and ChatGPT. This automation can improve the speed and accuracy of responses, reducing the workload on staff. With Yoom, you can easily integrate apps without the need for programming.
■Recommended for ・Support staff who receive a large number of inquiry emails using Gmail ・IT staff looking to automate tasks through the integration of ChatGPT and Gmail ・Business owners aiming to speed up customer response and improve quality ・Company staff who want to enhance operational efficiency while maintaining and improving customer satisfaction
■Notes ・Please integrate both ChatGPT and Gmail with Yoom. ・To execute actions with ChatGPT (OpenAI), a subscription to OpenAI's paid API plan is required. (Payment must be possible when the API is used) https://openai.com/ja-JP/api/pricing/ ・The use of ChatGPT's API is provided by OpenAI for a fee, and it is charged on a pay-as-you-go basis through tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when using the API.
■Overview ・Send emails at once to the addresses in the customer list within Google Spreadsheet. ・By using the process of repeating the same operation, you can send emails by converting the company name and contact person name for each customer.
■Actual Flowbot Movement https://youtu.be/dUv9YYx5wHo
■Notes ・The operation of repeating the same process used this time is available for team plans and above. ※Even in the free plan, a two-week trial of the paid plan is possible once. You can apply from the plan change at the bottom left of the Yoom workspace (management screen), so please use this for function verification of the paid plan.
What you can do with the free trial, how to start, and points to note▼ https://intercom.help/yoom/ja/articles/9115350
By connecting Google Chat with other apps, sharing information and collaborating on tasks becomes much smoother. As introduced, with Yoom, you can easily create a workflow that suits you without any programming knowledge.
With small tweaks like sending email notifications to Chat, your team's work can become much more comfortable. Start by signing up for Yoom for free and experience automation that can benefit your work.
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
I have gained approximately three years of experience in the financial sector since graduating. Due to the nature of the industry, there were many manual tasks, and I often thought that automating them would allow us to focus on other work. It was during this time that I discovered Yoom. As I write blogs, I am continually impressed by the convenience of Yoom. I strive to maintain a clear and understandable structure.
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