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"Have you ever experienced a delay in response due to overlooking an email or failing to share important information with your team?"
Manually checking and sharing the information exchanged daily can be more cumbersome than expected. Especially with emails, it's not uncommon for omissions or errors to occur during checking or forwarding.
That's where the automatic integration of Google Chat with other apps comes in handy.
However, some might feel that "the setup seems difficult" or "programming might be necessary."
Yoom, a no-code tool, alleviates such concerns!.
You can create automation flows that suit your business without relying on engineers.
For example, you can build a flow in just a few steps to "automatically send the content to Google Chat when an email is received in Gmail."
If you want to reduce the hassle of information sharing and improve work efficiency, please read on.
Yoom offers templates to automate workflows using Google Chat!
If you want to try it right away, click the banner below to get started!
■Overview
Using the "Notify Google Chat when an email is received in Gmail" workflow facilitates rapid information sharing.
Since the email content is automatically forwarded to the chat you regularly use, it helps prevent information from being overlooked.
■Recommended for
■Benefits of using this template
By using the automated flow that notifies Google Chat when an email is received in Gmail, you can quickly grasp the status of email reception.
Using this flow reduces wasted time and allows you to respond promptly to important emails.
As a result, it speeds up and streamlines operations, enhancing the overall performance of the team.
Additionally, since notifications are sent to Google Chat, communication among team members becomes smoother.
Members can immediately understand the email content and share opinions or countermeasures on the spot, strengthening the cooperative system.
There are various ways to automatically send and forward data in Google Chat.
We have picked out some methods for you to check out!
By clicking "Try it out" on the automation example you're interested in and registering an account, you can immediately experience automatic updates in Google Chat.
Registration takes only 30 seconds, so feel free to give it a try.
You can automatically send and forward email contents to Google Chat starting from email reception.
This prevents manual input errors and missed connections.
■Overview
This is a flow where AI extracts information from new emails received in Outlook and notifies the extracted content to Google Chat.
It can be used by forwarding emails from Outlook or Gmail, or by sending emails directly to Yoom's email address.
■Notes
・Please integrate Yoom with both Outlook and Google Chat.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
・AI operations are functions (operations) that are only available with the Team Plan and Success Plan.
・In the case of the Free Plan or Mini Plan, the operations of the flow bot you have set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI functions (operations).
■Overview
Using the "Notify Google Chat when an email is received in Gmail" workflow facilitates rapid information sharing.
Since the email content is automatically forwarded to the chat you regularly use, it helps prevent information from being overlooked.
■Recommended for
■Benefits of using this template
By using the automated flow that notifies Google Chat when an email is received in Gmail, you can quickly grasp the status of email reception.
Using this flow reduces wasted time and allows you to respond promptly to important emails.
As a result, it speeds up and streamlines operations, enhancing the overall performance of the team.
Additionally, since notifications are sent to Google Chat, communication among team members becomes smoother.
Members can immediately understand the email content and share opinions or countermeasures on the spot, strengthening the cooperative system.
When new information is added to the database, it can be automatically sent/forwarded to Google Chat.
This flow is convenient if additions occur multiple times a day.
■Overview
This is a workflow that notifies Google Chat when new information is added to any Notion database.
The trigger is activated by registration or update in the Notion database, allowing you to create advanced flows that branch routes for registration and updates using creation and update dates.
■Notes
・Please integrate Notion and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
■Overview
This is a flow that notifies Google Chat when a row is added to a Google Spreadsheet.
■Recommended for
1. Those who use Google Spreadsheets for business
・Office workers managing information on shared sheets
・General affairs staff who want to edit a single sheet simultaneously
2. Those who use Google Chat as their main communication tool
・Department members using it for internal communication
・Sales assistants managing information of client companies
■Benefits of using this template
Using Google Spreadsheets to manage data in one place is an effective means of sharing information within a team.
Additionally, sharing information via Google Chat can invigorate the team.
However, manually notifying information to Google Spreadsheets wastes valuable time.
This flow is suitable for those who want to immediately notify the addition of information to Google Spreadsheets.
By sending notifications to Google Chat simultaneously with the addition of content, quick information sharing within the team is achieved.
Also, by quoting the content of Google Spreadsheets in the notifications, it eliminates the hassle of manual input.
■Notes
・Please link both Google Spreadsheets and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
https://intercom.help/yoom/ja/articles/6647336
You can automatically send and forward form responses to Google Chat.
Even with a large number of responses, it seems manageable without any issues.
■Overview
This flow notifies Google Chat of the response content when a new response is submitted to a Google Form.
■Recommended for
1. Teams using both Google Forms and Google Chat
・Those who accept surveys or applications via Google Forms and want to notify Google Chat of responses in real-time
・Those who want to share response content with the team to promote prompt action and discussion
・Those who want to eliminate the hassle of manual notifications and information sharing
2. Individuals using Google Forms for information gathering
・Those who want to receive notifications in Google Chat when there is a response to their Google Form
・Those who want to immediately check the response content and take necessary actions
■Benefits of using this template
・Notifications are sent to Google Chat immediately after a new response is submitted to a Google Form, allowing for prompt action.
・Sharing response content in Google Chat facilitates smooth information sharing among team members, leading to efficient responses.
・Eliminating the need for manual notifications and information sharing improves work efficiency, allowing more time for other tasks.
■Notes
・Please integrate both Google Forms and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
・For information on how to obtain response content when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/ja/articles/6807133
■Overview
This is a flow that sends a notification to Google Chat when a form is submitted to Hubspot.
■Recommended for
1. Marketing professionals using HubSpot
・Those who want to track form submissions in real-time and respond quickly to leads
・Those who want to share form submission information with their team to strengthen collaboration
・Those who use Google Chat regularly and want to receive notifications in Google Chat
2. Sales professionals using HubSpot
・Those who want to respond quickly to inquiries from potential customers
・Those who want to create business opportunities based on form submission information
・Those who want to collaborate with their team on Google Chat to efficiently handle leads
■Benefits of using this template
・Improves work efficiency by eliminating the need for manual notifications and information sharing, allowing more time for other tasks.
・Utilizes Google Chat's chat and thread features to facilitate smooth discussions and information sharing about leads.
■Notes
・Please integrate both Hubspot and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For more details, please refer to this link. https://intercom.help/yoom/ja/articles/6647336
Let's get started by creating a flow to automatically send and forward data in Google Chat!
This time, we'll proceed with the setup using Yoom, a no-code platform. If you don't have a Yoom account yet, please create one from the registration form.
[What is Yoom]
This time, we'll create a flow bot that notifies Google Chat when an email is received in Gmail!
The creation process is broadly divided into the following steps:
■Overview
Using the "Notify Google Chat when an email is received in Gmail" workflow facilitates rapid information sharing.
Since the email content is automatically forwarded to the chat you regularly use, it helps prevent information from being overlooked.
■Recommended for
■Benefits of using this template
By using the automated flow that notifies Google Chat when an email is received in Gmail, you can quickly grasp the status of email reception.
Using this flow reduces wasted time and allows you to respond promptly to important emails.
As a result, it speeds up and streamlines operations, enhancing the overall performance of the team.
Additionally, since notifications are sent to Google Chat, communication among team members becomes smoother.
Members can immediately understand the email content and share opinions or countermeasures on the spot, strengthening the cooperative system.
Connecting My App first will make the subsequent settings proceed smoothly.
First, let's connect your current Gmail with Yoom. From the left side of the Yoom page, select My App → Add.
Search for Gmail and sign in.
Then, as you proceed, you will see the screen below. If there are no issues, click Continue.
Next, connect with Google Chat.
Please refer to this for the settings.
*Connection with Google Chat is only available in the Google Workspace environment.
Once the connection with Gmail and Google Chat is complete and displayed in My App, it's OK.
From here, we will create the flow.
Open the template page and click 'Try this template'.
■Overview
Using the "Notify Google Chat when an email is received in Gmail" workflow facilitates rapid information sharing.
Since the email content is automatically forwarded to the chat you regularly use, it helps prevent information from being overlooked.
■Recommended for
■Benefits of using this template
By using the automated flow that notifies Google Chat when an email is received in Gmail, you can quickly grasp the status of email reception.
Using this flow reduces wasted time and allows you to respond promptly to important emails.
As a result, it speeds up and streamlines operations, enhancing the overall performance of the team.
Additionally, since notifications are sent to Google Chat, communication among team members becomes smoother.
Members can immediately understand the email content and share opinions or countermeasures on the spot, strengthening the cooperative system.
As you proceed, the template will be automatically copied to your workspace, and the following screen will be displayed.
Select OK and proceed to the next step.
The template will be saved in My Projects. You can change the template name if necessary.
Click on My Projects on the left to display the template you just copied.
Click on the ellipsis (...) on the right and select Edit.
Before setting up the flow, make sure to set up Gmail labels in advance!
Click on the image mark and create a filter with emails containing "Notice" as the condition.
By setting it up as follows, you will be able to categorize emails containing "Notice".
Create a new label in the label items and set it up as follows.
This completes the label creation. Next, we will move on to the detailed flow settings!
Now, let's set up the app trigger.
Select "When an email with a specific label is received".
Check the account information to be linked and proceed to the next step. Please enter the required fields.
Let's send a test email to Gmail that matches the label conditions here.
Return to Flowbot and click "Test".
If the integration is successful, the scheduled information will be displayed in the retrieved value at the bottom of the screen.
By referencing this output in the subsequent action settings, you will achieve data integration between Gmail and Google Chat!
About Retrieved Value | Yoom Help Center
Once you've done this, save it.
Next, to set up sending the received Gmail content to Google Chat, click "Send Message".
As before, check the linked account information and proceed to the next step.
Next, let's set up the required fields.
※ Items selected from the retrieved value will be displayed as shown in the red frame.
This indicates that the value is being referenced, allowing you to use the value obtained by the trigger as is.
If you manually enter the subject or other items, it will be notified every time, so be sure to select items obtained from the trigger from the retrieved value.
Once the setup is complete, test and save it.
※ Please note that testing will notify Google Chat.
When the following image is displayed, turn ON the trigger.
With this, all settings are complete, so check if notifications are sent to Google Chat when an email is received in Gmail.
This was the method for "Notifying Google Chat when an email is received in Gmail".
Solve business problems such as "delayed notifications" and "missed replies" with Google Chat's automatic integration. Prevent missed responses to emails and forms, and facilitate smooth information sharing.
■Overview
This is a flow that automatically sends follow-up emails via Gmail after a Zoom webinar ends.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who frequently host webinars on Zoom
・Those who want to ensure follow-up emails are sent to participants after a webinar but find manual work cumbersome
・Those who want to send follow-up emails to webinar participants quickly and efficiently
2. Those who use Gmail as their primary means of communication
・Those who use Gmail regularly and want to improve work efficiency by automating template emails
・Those who want to eliminate the hassle of sending individual emails to all participants
■Benefits of using this template
By automatically sending follow-up emails via Gmail after a Zoom webinar ends, you can follow up with participants quickly and effectively.
Using this automated flow eliminates the need for manual email sending tasks, improving work efficiency.
Additionally, ensuring that follow-up emails reach all participants prevents any follow-up omissions and enhances participant satisfaction.
Furthermore, conducting follow-ups with consistent email content can give a professional impression and contribute to improving your brand image.
■Overview
This workflow allows you to automate customer inquiry responses by leveraging the integration of Gmail and ChatGPT. This automation can improve the speed and accuracy of responses, reducing the workload on staff. By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
Emails are sent at once to the addresses in the customer list within the Google Spreadsheet.
By using a process that repeats the same operation, you can change the company name and contact person for each customer and send the email.
Actual flowbot operation: https://youtu.be/dUv9YYx5wHo
■Notes
・The operation of repeating the same process used this time is available for team plans and above.
※Even with the free plan, a two-week trial of the paid plan can be conducted once. You can apply from the plan change option at the bottom left of the Yoom workspace (management screen), so please use this when verifying the features of the paid plan.
※What can be done with the free trial, how to start it, and points to note: https://intercom.help/yoom/ja/articles/9115350
■Overview
This is a flow that automatically replies to respondents with Gmail when a Google Form is submitted.
■Recommended for
1. Those who want to improve and automate business efficiency
・Those who want to automate routine email sending tasks to improve business efficiency
・Those who want to build an automated flow integrated with other Google Workspace apps
2. Those who use Google Forms for information gathering
・Those who want to eliminate the hassle of manually sending thank you or confirmation emails to respondents after submitting a Google Form
・Those who want to prevent missing responses to respondents and enhance customer satisfaction
■Benefits of using this template
Google Forms is a very convenient tool for information gathering, but quick responses to senders are essential for improving customer satisfaction and building good relationships. However, manually replying to Gmail every time a form is submitted is time-consuming and labor-intensive, and there is also a risk of missing responses.
By utilizing this flow, when a Google Form is submitted, Gmail is automatically replied to the respondent, eliminating the need for the responder to manually reply, greatly improving business efficiency. Additionally, by reducing the risk of human error, more prompt and accurate responses are possible.
■Notes
・Please integrate both Google Forms and Gmail with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
By connecting Google Chat with other apps, sharing information and collaborating on tasks becomes much smoother.
As introduced, with Yoom, you can easily create a workflow that suits you without any programming knowledge.
With small tweaks like sending email notifications to Chat, your team's work can become much more comfortable.
Start by signing up for Yoom for free and experience automation that can benefit your work.
