Are you spending too much time manually reviewing and analyzing images uploaded to Google Drive?
By integrating Google Drive with Gemini and Microsoft Teams, you can automate the entire process from image upload to analysis and sharing the result to your team. This automation can help you share important image data more efficiently with your team and improve collaboration.
In this article, we’ll show you how to easily set up an integration between these tools without any code.
Meet Yoom: No-Code Automation
Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
🌐 Connect with apps like Google Drive, Gemini, Microsoft Teams, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
In this guide, you'll learn the step-by-step process of how to use Yoom to automatically analyze images in Google Drive using Gemini and send the results to Microsoft Teams.
✨ Recommended for:
Those looking to automate the image analysis process and share the result to the team.
Anyone who wants to efficiently review and share images across multiple projects.
Teams working with product images, specifications, or other visuals that need consistent analysis.
Remote teams who want to quickly share information and keep everyone aligned.
Those who want to try no-code automation integration.
✔️ For Those Who Want to Try It Now
Yoom offers ready-made templates for easy setup. Click the "Try it" button to get started now!
When an image is uploaded to Google Drive, analyze it with Gemini and notify its content to Microsoft Teams.
■Overview The task of opening images uploaded to Google Drive each time, checking the contents, and reporting them on Microsoft Teams can be cumbersome and may lead to delays in information sharing. This is especially burdensome when dealing with multiple images. By utilizing this workflow, Gemini automatically analyzes the image content and notifies Microsoft Teams as soon as an image is added to Google Drive, streamlining manual confirmation and reporting tasks.
■Recommended for ・Those who want to quickly share the contents of images managed on Google Drive with their team ・Those who want to automate routine tasks such as image content confirmation and summarization using AI like Gemini ・Those who want to activate communication on Microsoft Teams and improve the speed of information sharing
■Notes ・Please link Yoom with Google Drive, Gemini, and Microsoft Teams. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has a home plan and a general corporate plan (Microsoft365 Business), and authentication may fail if you are not subscribed to the general corporate plan. ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・For details on the file size that can be handled by triggers and each operation, please refer to the following. https://intercom.help/yoom/en/articles/9413924
🚀 Let’s Set Up a Flow to Automatically Analyze Images in Google Drive with Gemini and Share the Content with Microsoft Teams
Let's walk through how to set up a flow that automatically analyzes images stored in Google Drive with Gemini and sends the results to Microsoft Teams.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
A free Yoom account
Access to Google Drive, Gemini, and Microsoft Teams
If you don’t have a Yoom account yet, register now from thisregistration form!
⚠️ Note: "Microsoft 365 (formerly Office 365)" includes both personal and business plans. If you’re using a personal plan, Yoom’s authentication may not work properly. We recommend using a Microsoft 365 Business account for a stable connection.
Step 1: Integrate Google Drive, Gemini, and Microsoft Teams with Yoom
Go to "My Apps" from the left side menu and click "+ Add".
Connect Google Drive
Search for "Google Drive" from the app list and select it.
Click "Sign in with Google."
Select the Google account to link with Yoom.
Now your Google account is connected :)
Connect Gemini
Similarly, go to "My Apps" from the left side menu and click "+ Add".
Search for "Gemini" from the app list and select it.
Enter the account name.
Use a name that's easy to recognize, such as your company name or the person responsible for the account.
For the access token, go to the Gemini API acquisition page. Click on the "Create API key" button. Then, select to create an API key for your existing project or new project.
Your new API key will appear.
Copy it and paste it into the Access Token field, and click “Add”.
Connect Microsoft Teams
Similarly, go to "My Apps" from the left side menu and click "+Add".
Search for "MicrosoftTeams" from the app list and select it.
Log in with your Microsoft account.
Now your Teams is connected :)
Step 2: Copy the Template
Click the "Try It" button to copy the pre-built template into your project.
When an image is uploaded to Google Drive, analyze it with Gemini and notify its content to Microsoft Teams.
■Overview The task of opening images uploaded to Google Drive each time, checking the contents, and reporting them on Microsoft Teams can be cumbersome and may lead to delays in information sharing. This is especially burdensome when dealing with multiple images. By utilizing this workflow, Gemini automatically analyzes the image content and notifies Microsoft Teams as soon as an image is added to Google Drive, streamlining manual confirmation and reporting tasks.
■Recommended for ・Those who want to quickly share the contents of images managed on Google Drive with their team ・Those who want to automate routine tasks such as image content confirmation and summarization using AI like Gemini ・Those who want to activate communication on Microsoft Teams and improve the speed of information sharing
■Notes ・Please link Yoom with Google Drive, Gemini, and Microsoft Teams. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has a home plan and a general corporate plan (Microsoft365 Business), and authentication may fail if you are not subscribed to the general corporate plan. ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・For details on the file size that can be handled by triggers and each operation, please refer to the following. https://intercom.help/yoom/en/articles/9413924
Click "OK" and assign a name to the Flowbot for recognition.
The template will be copied to your "My Project".
Step 3: Google Drive Trigger Setup
Let’s set up the trigger action. Click on the Google Drive trigger item.
The next page is already pre-configured. You can change the title if you want.
Set your trigger interval (how often you want Yoom to check Google Drive for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Select the Folder ID from the displayed options. This is where you specify which folder you want Yoom to check for updates.
Then click “Test”. If the test is successful and you can see the retrieved value get updated. If the data is correct, click “Save”.
Step 4: Download File
Select the action labeled “Download File”.
The next page is already pre-configured. You can change the title if you want.
Then, in the File ID field, select the information retrieved from the previous step as shown in the image below. For this example, we selected File ID.
📚 Reference: For more details on retrieved values and how to set them up, see theguide here.
Then click “Test”. If the test is successful and you can see the retrieved value get updated. If the data is correct, click “Save”.
Step 5: Set Up Gemini Action
Let’s set up a Gemini action item. Click on “Upload File”.
The next page is already pre-configured. You can change the title if you want.
Let’s set the File Attachment Method. Select “Use Retrieved Value” and “File Retrieved from Google Drive”.
Then click “Test”. If there are no issues, click “Save”.
Step 6: Generate with Gemini
Click “Generate Content”.
The next page is already pre-configured. You can change the title if you want.
Then on the next screen, enter the required information.
Model
Click the input field and select from the displayed options.
Prompt
Enter instructions to Gemini
File URI
You can quote the retrieved value from the previous step
Once set, click “Test”. Click “Save” when you're done.
Step 7: Send Message to Microsoft Teams
Click on “Send Message to Channel”.
The next page is already pre-configured. You can change the title if you want.
On the next screen, configure the Team ID and Channel ID. Select where you want to post the message from the displayed options.
Set the Message. Create a message to send to Teams. This section can be freely adjusted by combining texts and retrieved values!
Once you’ve entered all the required fields, click “Test”. If the test is successful, your message will be sent to Microsoft Teams.
Then click “Save” to finalize the setting.
Step 8: Activate the Flowbot
Toggle the "Trigger On" button to activate your flow! Check if the Flowbot you set up is working properly.
That’s it! 🎉 The Flowbot is now complete!
When an image is uploaded to Google Drive, analyze it with Gemini and notify its content to Microsoft Teams.
■Overview The task of opening images uploaded to Google Drive each time, checking the contents, and reporting them on Microsoft Teams can be cumbersome and may lead to delays in information sharing. This is especially burdensome when dealing with multiple images. By utilizing this workflow, Gemini automatically analyzes the image content and notifies Microsoft Teams as soon as an image is added to Google Drive, streamlining manual confirmation and reporting tasks.
■Recommended for ・Those who want to quickly share the contents of images managed on Google Drive with their team ・Those who want to automate routine tasks such as image content confirmation and summarization using AI like Gemini ・Those who want to activate communication on Microsoft Teams and improve the speed of information sharing
■Notes ・Please link Yoom with Google Drive, Gemini, and Microsoft Teams. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has a home plan and a general corporate plan (Microsoft365 Business), and authentication may fail if you are not subscribed to the general corporate plan. ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・For details on the file size that can be handled by triggers and each operation, please refer to the following. https://intercom.help/yoom/en/articles/9413924
💡 Other Automation Examples Using Google Drive, Gemini, and Microsoft Teams
By integrating Google Drive, Gemini, and Microsoft Teams, you can unlock a wide range of automation possibilities that simplify your workflows. Here are some examples you can explore for your next automation!
Automation Examples Integrating Google Drive and Microsoft Teams
Create a folder in Google Drive when a specific message is sent in Microsoft Teams
This flow creates a folder in Google Drive when a specific message is sent on Microsoft Teams.
■Notes ・Please link Microsoft Teams and Google Drive with Yoom respectively. ・Microsoft365 (formerly Office365) has plans for households and general businesses (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail. ・The 'Branching' operation is a feature (operation) available in the Mini Plan or higher plans. In the case of the Free Plan, the flowbot operations set will result in an error, so please be careful. ・Paid plans such as the Mini Plan can offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are subject to restrictions. ・You can choose the trigger activation interval at 5, 10, 15, 30, or 60 minutes. ・Please be aware that the shortest activation interval varies depending on the plan.
■Overview The flow "Notify Microsoft Teams when a new file is uploaded to Google Drive™" is a business workflow that facilitates file sharing and team communication. Whenever a new file is added to Google Drive™, a notification is automatically sent to Microsoft Teams, allowing all team members to keep track of the latest file status in real-time. This reduces information sharing omissions and the effort of confirmation tasks, enabling efficient collaboration.
■Recommended for - Team leaders who use Google Drive™ and Microsoft Teams on a daily basis - IT personnel who want to automate file management and team communication - Business owners who want to enhance real-time information sharing and improve work efficiency - Business persons who feel that manual notification tasks are taking up time and preventing them from focusing on other tasks
■Cautions - Please integrate Yoom with both Google Drive and Microsoft Teams. - You can select a trigger interval from 5, 10, 15, 30, or 60 minutes. - Please note that the shortest trigger interval varies depending on the plan. - Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and authentication may fail if you are not subscribed to the general business plan. - Branching is a feature (operation) available with the Mini Plan or higher. With the Free Plan, operations set in the flowbot will result in an error, so please be careful. - A two-week free trial is available for paid plans like the Mini Plan. During the free trial, you can use restricted apps and features (operations).
■Overview The workflow "Periodically retrieve a list of files in a Google Drive folder and post it to Microsoft Teams" is an automation tool to streamline team file management and sharing. By regularly retrieving the latest file information stored in Google Drive and automatically posting it to a designated Microsoft Teams channel, all team members can grasp the latest file status in real-time. This reduces the hassle of information sharing and enhances the transparency of work.
■Recommended for ・Team leaders who use Google Drive daily and find file management cumbersome ・Those using Microsoft Teams for communication but find manually updating the latest file sharing information burdensome ・Project managers who want to constantly keep track of the file status of the entire team ・IT personnel who want to automate business workflows using Yoom for efficiency
■Notes ・Please link Google Drive, Microsoft Teams, and Yoom respectively. ・There are home plans and general business plans (Microsoft365 Business) for Microsoft365 (formerly Office365), and there may be authentication failures if you are not subscribed to the general business plan.
■Overview The "Store files saved in Google Drive to Dropbox as well" flow is a business workflow that automates file management between multiple cloud storage services. For teams or individuals using different platforms, double management of files and manual transfer tasks can often be a waste of time and effort. By utilizing this workflow, files saved in Google Drive are automatically copied to Dropbox, enabling smooth data sharing.
■Recommended for Those who manage files using both Google Drive and Dropbox and find manual transfer tasks cumbersome Business users who use multiple cloud storage services within a team and want to maintain data consistency IT personnel who want to automate file backups and manage data safely and efficiently
■Notes ・Please link Yoom with both Google Drive and Dropbox.
■Overview The "Store files uploaded to Google Drive in Microsoft SharePoint" workflow automates file management across clouds, improving operational efficiency. By using this flow, files are automatically stored in SharePoint, enabling you to always share and manage the latest files. This helps the entire team work smoothly.
■Recommended for ・Business users who use both Google Drive and Microsoft SharePoint ・IT administrators who find file management between cloud storage services burdensome ・Team leaders aiming for automatic file synchronization and keeping files up to date ・Those who want to improve operational efficiency by leveraging automatic updates in SharePoint ・Project managers who need to share a large number of files regularly
■Notes ・Please connect Yoom with both Google Drive and Microsoft SharePoint. ・Microsoft 365 (formerly Office 365) has consumer plans and Microsoft 365 Business (for general enterprises). If you are not subscribed to a business plan, authentication may fail. ・You can select the trigger interval of 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies by plan; please be aware. ・The maximum downloadable file size is 300 MB. Depending on the app specifications, it may be less than 300 MB. ・For details on the file sizes that can be handled by the trigger and each operation, please refer to the following. https://intercom.help/yoom/en/articles/9413924
■ Overview The workflow to classify Gmail attachments with Gemini and store them in a Google Drive folder is a business workflow that automatically organizes the attachments received by email and saves them in the appropriate Google Drive folder. This saves the hassle of manually managing files, allowing for efficient document management.
■ Recommended for: ・Business persons who routinely use Gmail and receive many attachments ・Those who spend time organizing attachments and want to improve operational efficiency ・IT personnel who use Google Drive for file management and are considering automation ・Team leaders who want to prevent file misclassification and loss
■ Notes ・Please connect Gmail, Gemini, and Google Drive with Yoom. ・"Branching" and "Switching destination" are features (operations) available in the mini plan and above. In the case of the free plan, the operations of the flowbot you have set will result in an error, so please be careful. ・Paid plans such as the mini plan can be tried for free for two weeks. During the free trial, you can use restricted apps and features (operations). ・The trigger can be selected at 5, 10, 15, 30, and 60-minute intervals. ・Please note that the shortest activation interval varies depending on the plan.
■Overview This flow summarizes Gmail content using Gemini and adds it to a Google Spreadsheet. By summarizing with Gemini, email management can be streamlined.
■Recommended For ・Those who want to efficiently manage a large number of emails People who receive a lot of Gmail daily and find it challenging to organize the content ・Business people who want to centrally manage email content Those who want to compile information to share with the team in a Google Spreadsheet ・Those who want to reduce manual data entry People who want to avoid the hassle of manually transcribing email content into a spreadsheet to improve work efficiency
■Notes ・Please integrate each of Gemini, Gmail, and Google Spreadsheet with Yoom.
■Overview The flow 'When an email is received in Gmail, categorize its importance in Gemini and assign it to a responsible person' aims to streamline email management workflows.
■Recommended for ・Business professionals who use Gmail regularly and spend a lot of time processing emails ・Team leaders who are uncertain about judging email importance and seek efficient task allocation ・IT personnel looking to advance automation in their operations using Gemini ・Small business owners aiming to improve the speed and quality of email responses ・Customer support teams facing challenges in distributing email responses among multiple personnel
■Notes ・Please integrate Gmail and Gemini with Yoom. ・'Switch destination' is a feature (operation) available in the Mini Plan or higher. In the case of the Free Plan, the operation of the flow bot set will result in an error, so please be careful. ・Paid plans like the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
■Overview This is a flow to summarize with Gemini and add to Google Spreadsheet after responding to the form. You can automatically summarize the information collected in the form with Gemini and smoothly link it to Google Spreadsheet.
■Recommended for ・Those who are collecting data using online forms Business personnel who are gathering a lot of information through forms such as customer surveys and internal applications ・Those who are spending time summarizing and organizing data Team leaders or managers who want to reduce the manual burden by automatically summarizing information using Gemini ・Those who are managing data using Google Spreadsheet People who want to reduce manual input into Google Spreadsheet and manage data efficiently through automatic linkage ・Executives or IT personnel aiming to automate business workflows Executives or IT personnel who want to improve overall business efficiency through data processing automation
■Notes ・Please link Yoom with both Gemini and Google Spreadsheet.
■Overview The "Analyze Google Form Content with Gemini and Add to Notion" workflow is an automation process for efficiently utilizing collected form data. It reduces the effort of data processing and enables faster decision-making.
■Recommended for - Those who collect feedback from customers or teams using Google Forms. - Individuals who want to efficiently analyze large amounts of text data collected via forms. - Business persons wishing to perform text analysis easily even without specialized data analysis knowledge. - Those who want to use Gemini's AI features to identify data trends and key points. - Team leaders or project managers who use Notion to organize and share information. - Individuals who want to automatically add analysis results to Notion to facilitate information sharing across the team. - Business owners or managers aiming to streamline operations and improve productivity. - Those who wish to automate manual data processing to save time and effort. - Individuals who want to connect multiple SaaS apps to build an integrated business workflow. - Those aiming to achieve a unified business process using Yoom."
■Cautions - Connect Google Forms, Gemini, and Notion with Yoom respectively. - Please refer to the link below for obtaining responses when using Google Forms as a trigger. https://intercom.help/yoom/ja/articles/6807133 - The trigger activation interval can be selected as 5, 10, 15, 30, or 60 minutes. - Note that the shortest activation interval varies by plan.
■Overview The flow 'Analyze the content submitted from the form with Gemini and add it to Google Docs' is a business workflow that automatically analyzes submitted form data with Gemini and reflects the results in Google Docs. This automation improves the efficiency of data management and report creation.
■Recommended for ・Persons in charge of collecting customer information or survey data using forms. ・Business users who want to analyze data using Gemini and share the results. ・Team leaders who want to streamline report creation in Google Docs. ・Administrators of companies interested in automating business workflows and utilizing Yoom's features.
■Notes ・Please integrate Gemini, Google Docs, and Yoom respectively.
■Overview ・When an issue is registered in Jira Software, the issue details will be notified to a specified channel in Microsoft Teams.
■Notes ・Please integrate both Jira Software and Microsoft Teams with Yoom. ・For the method of integrating Jira Software with My Apps, please refer to the following. https://intercom.help/yoom/en/articles/5700600 ・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail. ・The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
■Overview The "workflow of notifying transcript and summary to Microsoft Teams after Google Meet meeting ends" automates the creation and sharing of meeting minutes after a meeting ends. Utilizing Yoom's API integration, AI, OCR, and RPA features, it swiftly and accurately transcribes and summarizes the Google Meet content, then automatically posts it to Microsoft Teams.
■Who We Recommend This Template To ・Frequent Google Meet users who spend a lot of time creating meeting minutes afterward ・Business users who want to quickly share meeting content on Microsoft Teams ・IT personnel looking to utilize API integration and automation to streamline business processes ・Project managers seeking accurate meeting minutes ・Executives who want speedy information sharing within teams
■Notes ・Make sure to integrate each of Google Meet, Google Drive, and Microsoft Teams with Yoom. ・Microsoft365 (formerly Office365) has both consumer and business plans (Microsoft365 Business). Authentication may fail if you are not subscribed to a business plan. ・AI operations for OCR or speech transcription are available only with the Team Plan and Success Plan. If you use the Free Plan or Mini Plan, operations of the configured flow bots will result in an error, so please note that. ・Paid plans like the Team Plan or Success Plan come with a 2-week free trial. During the free trial, you can use restricted apps and AI functions (operations).
This flow automatically transcribes and summarizes the meeting content and notifies Microsoft Teams of the transcription results when a Zoom meeting ends.
👏 Benefits and Examples of Integrating Google Drive, Gemini, and Microsoft Teams
Benefit 1. Automated Analysis
When an image is uploaded to Google Drive, Gemini analyzes it, and the results are automatically shared on Microsoft Teams. You don’t need to manually verify each image anymore. For example, if many images are uploaded, whether it's product photos, product documents or images from any other process, the person in charge no longer needs to manually review each one. Instead, they can simply receive automated notifications with the relevant information.
Benefit 2. Faster Response to Incorrect Uploads
Gemini can automatically detect incorrect images uploaded to Google Drive and can notify Microsoft Teams. For example, if the wrong product image is uploaded to a folder, this automation makes sure the team is immediately notified, enabling quick action and preventing misinformation.
Benefit 3. Streamline Information Sharing
When working on collaborative tasks involving multiple teams and departments, a delay in information sharing can happen. By automating the image verification process, everyone involved can receive real-time updates at the same time. For example, in projects requiring image verification from different team members, automated notifications ensure quick feedback, improving the overall communication and workflow efficiency.
📖 Summary
Integrating Google Drive, Gemini, and Microsoft Teams can significantly improve image management and accelerate information sharing within your team. By automating image analysis and sharing, you can catch errors early and address them quickly, ensuring quality and efficiency. This integration can be useful, especially in projects or tasks that involve managing large volumes of images.
Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
As a customer support representative, I have been dedicated to resolving users' questions and concerns. I was impressed to learn that by utilizing yoom, the increasingly complex daily tasks can be handled more efficiently. For those aiming to improve operational efficiency, we will continue to deliver clear and understandable content to ensure smooth service utilization.
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