Click "Try this template".

Click "OK" and assign a name to the Flowbot for recognition.

The template will be copied to your "My Project".

Step 3: Google Drive Trigger Setup

Let’s set up the trigger action. Click on the Google Drive trigger item.

The next page is already pre-configured. You can change the title if you want.

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Set your trigger interval (how often you want Yoom to check Google Drive for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan. 

⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.

Select the Folder ID from the displayed options. This is where you specify which folder you want Yoom to check for updates. 

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Then click “Test”. If the test is successful and you can see the retrieved value get updated. If the data is correct, click “Save”.

Step 4: Download File

Select the action labeled “Download File”. 

The next page is already pre-configured. You can change the title if you want. 

Then, in the File ID field, select the information retrieved from the previous step as shown in the image below. For this example, we selected File ID. 

📚 Reference: For more details on retrieved values and how to set them up, see the guide here.

Then click “Test”. If the test is successful and you can see the retrieved value get updated. If the data is correct, click “Save”.

Step 5: Set Up Gemini Action

Let’s set up a Gemini action item. Click on “Upload File”. 

The next page is already pre-configured. You can change the title if you want. 

Let’s set the File Attachment Method. Select “Use Retrieved Value” and “File Retrieved from Google Drive”.

Then click “Test”. If there are no issues, click “Save”. 

Step 6: Generate with Gemini

Click “Generate Content”.

The next page is already pre-configured. You can change the title if you want. 

Then on the next screen, enter the required information. 

Model

• Click the input field and select from the displayed options.

Prompt

• Enter instructions to Gemini

File URI

• You can quote the retrieved value from the previous step

Once set, click “Test”. Click “Save” when you're done.

Step 7: Send Message to Microsoft Teams

Click on “Send Message to Channel”.

The next page is already pre-configured. You can change the title if you want.

On the next screen, configure the Team ID and Channel ID. Select where you want to post the message from the displayed options.

Set the Message. Create a message to send to Teams. This section can be freely adjusted by combining texts and retrieved values!

Once you’ve entered all the required fields, click “Test”. If the test is successful, your message will be sent to Microsoft Teams. 

Then click “Save” to finalize the setting.

Step 8: Activate the Flowbot

Toggle the "Trigger On" button to activate your flow! Check if the Flowbot you set up is working properly.

That’s it! 🎉 The Flowbot is now complete!

💡 Other Automation Examples Using Google Drive, Gemini, and Microsoft Teams

By integrating Google Drive, Gemini, and Microsoft Teams, you can unlock a wide range of automation possibilities that simplify your workflows. <span class="mark-yellow">Here are some examples you can explore for your next automation</span>!

‍‍Automation Examples Integrating Google Drive and Microsoft Teams

Automation Examples Using Google Drive

Create a Folder in Google Drive When a Record is Added to the Database

Sync Files Stored in Google Drive with Other Cloud Services

Automation Examples Using Gemini

Identify Email Content and Documents with Gemini

Summarize and Save Form Responses with Gemini

Automation Example Using Microsoft Teams

Notify via Microsoft Teams When a Task is Added

Transcribe and Summarize Online Meeting Discussions

👏 Benefits and Examples of Integrating Google Drive, Gemini, and Microsoft Teams

Benefit 1. Automated Analysis

When an image is uploaded to Google Drive, Gemini analyzes it, and the results are automatically shared on Microsoft Teams. You don’t need to manually verify each image anymore. For example, if many images are uploaded, whether it's product photos, product documents or images from any other process, <span class="mark-yellow">the person in charge no longer needs to manually review each one</span>. Instead, they can simply receive automated notifications with the relevant information.

Benefit 2. Faster Response to Incorrect Uploads

Gemini can automatically detect incorrect images uploaded to Google Drive and can notify Microsoft Teams. For example, <span class="mark-yellow">if the wrong product image is uploaded to a folder, this automation makes sure the team is immediately notified</span>, enabling quick action and preventing misinformation. 

Benefit 3. Streamline Information Sharing

When working on collaborative tasks involving multiple teams and departments, a delay in information sharing can happen. By automating the image verification process,<span class="mark-yellow"> everyone involved can receive real-time updates at the same time</span>. For example, in projects requiring image verification from different team members, automated notifications ensure quick feedback, improving the overall communication and workflow efficiency.

📖 Summary

Integrating Google Drive, Gemini, and Microsoft Teams can significantly improve image management and accelerate information sharing within your team. By automating image analysis and sharing, you can catch errors early and address them quickly, ensuring quality and efficiency. This integration can be useful, especially in projects or tasks that involve managing large volumes of images. 

Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!

👉 Create your free Yoom account now