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There are times when you want to quickly share a new file added to Google Drive with members via Microsoft Teams.
However, have you ever experienced being too busy with work to send a message promptly, or even forgetting to do so?
If you have had such experiences, we recommend taking this opportunity to integrate Google Drive and Microsoft Teams!
That said, when it comes to integration, you might feel that "the setup seems difficult" or "an engineer's help might be needed." However, by utilizing the no-code tool Yoom, anyone can easily integrate Google Drive and Microsoft Teams and enable automatic data synchronization!
By achieving integration, you may be able to reduce the burden of manual tasks and prevent file sharing errors.
In this article, we will explain in detail what can be done with the integration of Google Drive and Microsoft Teams, as well as the specific setup procedures.
If you want to automate file sharing with your team members, please read to the end!
By using Yoom, you can easily integrate Google Drive and Microsoft Teams with no code.
Yoom provides templates for integrating Google Drive and Microsoft Teams in advance, so you can achieve integration immediately just by registering, even without API knowledge.
By integrating the APIs of Google Drive and Microsoft Teams, you can automatically sync Google Drive data with Microsoft Teams!
For example, you can automatically perform data synchronization like the following without human intervention.
This flow is recommended for accounting personnel or project managers who frequently review documents!
Since Microsoft Teams will notify you of file uploads, you can smoothly confirm and share files.
This flow is recommended for administrative staff who find file organization and management cumbersome.
One of its attractions is the ability to regularly compile and review a list of files.
Let's dive in and create a flow that integrates Google Drive with Microsoft Teams!
This time, we'll use Yoom to proceed with the integration of Google Drive and Microsoft Teams without any coding.
If you don't have a Yoom account yet, please issue one from the Yoom Registration Form.
[What is Yoom]
This time, we'll create a flow bot that "notifies Microsoft Teams when a new file is uploaded to Google Drive"!
The creation process is broadly divided into the following steps:
First, register "Google Drive" and "Microsoft Teams" as My Apps.
Click "Add" on the right from "My Apps" on the left.
After clicking "Add", search for "Google Drive" from the list of apps.
When the following screen appears, click "Sign with Google" to proceed.
Select the account you want to use.
Check the following screen and click "Continue".
Check the following screen and click "Continue" to proceed.
This completes the registration of My Apps.
After clicking "Add", search for "Microsoft Teams" from the list of apps.
When the following screen appears, log in to your Microsoft365 account.
If you do not have an account, please create one.
*Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business).
If you are not subscribed to the general business plan, authentication may fail, so please check.
This completes the registration of My Apps!
From here, we will actually create a flow bot!
Click "Try it" from the banner below to copy the template.
Once the template copy is complete, click "OK".
Please click "When a new file or folder is created".
When the following screen appears, check the account information to be linked and proceed to the next step.
Next is the API connection settings.
Set the interval according to your business needs.
You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
Also, please note that the shortest interval varies depending on the plan.
After setting the trigger interval, please conduct a test.
If the test is successful, the following screen will appear.
By quoting the retrieved value in subsequent settings, it is possible to send to Microsoft Teams!
Click "Save" and proceed to the next step.
Next, click "Command Operation".
Next, set the branch
The branch is a feature (operation) available with the Mini Plan or higher.
If you are on the Free Plan, the operation of the Flow Bot you have set will result in an error, so please be careful!
Additionally, paid plans like the Mini Plan offer a 2-week free trial.
During the free trial, you can use apps and features (operations) that are subject to restrictions.
Set "Operation" to "When a new file or folder is created".
Select "File ID" for "Retrieved value".
You can select from the dropdown, so choose from there.
By selecting "is not empty" in the branch condition, it will branch between those with a non-empty File ID and others.
Click "Save" and proceed to the next step.
Click "Save".
Next, click "Send message to channel".
When the following screen appears, check the linked account information and proceed to the next step.
Next is the API connection settings.
"Team ID" is the team ID of Microsoft Teams.
Select from the candidates.
"Channel ID" should be selected from the candidates.
Notifications will be sent to the channel specified here.
For "Message", please enter according to the following setting example.
Select "File Name" from retrieved values.
By including "File Name", it becomes easier to verify the file through search.
Please set "Mention Information" and "Attachment Information" as needed.
If there is a project manager or someone you want to mention, you can set "Mention Information".
Finally, let's conduct a test.
If the test is successful, click "Save" and proceed to the next step.
When the following screen appears, click "Trigger ON".
This completes all the settings!
This time, we introduced how to link data from Google Drive to Microsoft Teams, but if you want to link data from Microsoft Teams to Google Drive, please also use the following template.
This flow is recommended for office or sales staff who find file management cumbersome.
When a specified message is sent, a folder is created in Google Drive, allowing for automatic creation of customer documents or inquiry files!
By leveraging the API of Google Drive and Microsoft Teams, various automations can be achieved!
How about the following automations?
In addition to notifications to other messaging tools, it is also possible to store file data and automatically create folders!
In addition to forwarding and analyzing messages, you can automatically create online meetings triggered by the sending of specific messages!
We introduced how to integrate Google Drive with Microsoft Teams!
If you can set up notifications for new files added to Google Drive to be sent to Microsoft Teams, as shown in the flow we introduced, it might enable quick handoffs to the appropriate members. This would be very pleasing if it improves work efficiency!
Also, this app integration can be easily achieved by utilizing Yoom, which requires no programming!
Since you can smoothly implement automation without specialized knowledge like that of an engineer, it might be seen as a benefit for beginners in app integration.
If you want to implement such automation, register with Yoom now!
After creating a free account, you can immediately check the actual usability. You can quickly register an account in between work, so please take this opportunity to try it out!
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