[Google Forms API] Integration Methods with Various Applications and Use Cases

What You Can Do with Google Forms API

By leveraging the Google Forms API and external application APIs, you can automatically retrieve data when a form is submitted and register it with an external application. For example, you can quickly reflect responses from survey forms or application forms into your CRM or database. This mechanism allows you to eliminate manual data entry, prevent errors, and integrate information with other systems in real-time, thereby improving operational efficiency.

Additionally, by combining the Google Forms API with external application APIs, you can automatically retrieve response data entered into forms and register it with external applications. For example, you can transfer survey results or application content collected via Google Forms to internal tools or databases. This integration eliminates manual data entry tasks, leading to improved work efficiency. Based on the data registered in external applications, you can execute further automated processes, enhancing the speed and accuracy of operations.

Furthermore, by combining the Google Forms API with external application APIs, you can automatically register schedules booked via Google Forms into an external application's calendar. For instance, when interview appointments or meeting schedules are entered through Google Forms, the data can be automatically reflected in an external calendar system. This eliminates manual schedule registration, allowing for smooth management. It reduces the risk of errors or duplicate registrations, supporting efficient business operations.

Moreover, by integrating the Google Forms API with a messaging tool API, you can automatically send notifications via the messaging tool when a response is submitted to a Google Form. This allows real-time communication of form responses to relevant parties, enabling prompt responses. For example, by sharing the input content of an application form or responses to an inquiry form via a messaging tool, the responsible person can quickly check and take the next action promptly.

How to Use Google Forms API

This time, we will use a service called Yoom to utilize Google Forms without coding.

[What is Yoom]

First, please access the official Yoom website and create an account. If you already have an account, please log in. Yoom Account Creation Page

How to Connect Google Forms with Yoom

Setting Up My App Integration

1) After logging into your Yoom account, register the app you will use. Click "My Apps" and select "New Connection."

2) A list of apps that can be connected with Yoom will be displayed. Search for "Google Forms," which will be used this time, from the search window at the top.

Once you can select Google Forms, please log in with your Google account.

3) Once registered, an icon will be displayed in My Apps. Please check if the icon of the registered app is displayed.

Now you can use the Google Forms API from Yoom!

Master Google Forms API Using Yoom Templates!

Yoom offers many flowbot templates, allowing you to easily use various flowbots with just a click. Detailed information about flowbots is introduced in the video below.

From here, we will introduce the templates prepared for each actual use case and recommended job type.

Examples of Automation Achievable with Google Forms API

Yoom allows integration with various services, and templates corresponding to each service are also available. Use templates that can be linked with the services you usually use to automate Google Forms!

1. Register Response Data

By combining the Google Forms API with external application APIs, you can automatically retrieve response data when a form is answered and register it with an external application. This automation eliminates manual work, allowing for quick and accurate data processing. For example, in the marketing department, when there is a response to a Google Form, you can use the Google Forms API to retrieve the response and the Notion API to automatically add text to a Notion page. By reflecting participant information or survey results in Notion, data organization and sharing can be done quickly, reducing manual input work and improving operational efficiency.

It is also possible to trigger actions in external applications based on form responses.
For example, in the customer support department, when a Google Form is submitted, the response can be retrieved using the Google Forms API, and an automatic reply can be sent using the Gmail API.
By quickly sending a confirmation email with gratitude based on the content entered in the product support form, customer satisfaction can be improved. Additionally, it reduces manual work, enables quick responses, and is expected to streamline operations.

2. Register on the Calendar

By combining the Google Forms API with an external application's API, you can register the reservation schedule from Google Forms into the calendar of an external application.
This mechanism can reduce manual work and improve operational efficiency.
Additionally, it can prevent human errors such as registration mistakes or omissions, ensuring accurate schedule management.
For example, in the recruitment department, when interview reservation information is submitted via Google Forms, it is possible to automatically create an event in Google Calendar and send a notification to Google Chat.
After registering the interview schedule, you can notify the person in charge using the Google Chat API, allowing the interview schedule to be managed automatically. The person in charge can immediately confirm and respond, leading to improved operational efficiency and error prevention.

3. Notify

By combining the Google Forms API and a messaging tool API, you can receive notifications in the messaging tool when a response is submitted in Google Forms.
This automation eliminates the need to open Google Forms, allowing you to quickly grasp the status and smoothly transition to the next workflow.
For example, in the HR department, when there is a response to a Google Form, you can use the Google Forms API to retrieve the new response and utilize the Google Chat API to automatically send a notification to Google Chat.
When there is a response to an employee leave request form, the content is quickly notified to Google Chat, enabling the approver to respond promptly.
This smoothens information transmission and is expected to improve operational efficiency.

Recommended for Those Who Should Use the Google Forms API

・Those who use Google Forms as an internal tool
・Those who want to share accurate information
・Those who want to expedite business processes
・Those who want to reduce manual tasks and improve operational efficiency

Summary

So far, we have introduced examples of utilizing the Google Forms API.
By leveraging the Google Forms API and external application APIs, you can enhance the efficiency of your business processes.
For example, by automatically registering data into external applications after workflow approval, you can reduce the hassle of manual input and errors, enabling quick data updates.
Additionally, by automatically registering schedules from external applications into Google Calendar and sending automatic notifications upon approval completion or new schedule registration, information sharing becomes faster, and a smooth transition of business processes can be expected.
In this way, automation using the Google Forms API can lead to faster and more efficient operations, potentially improving overall productivity.

Furthermore, by using Yoom, you can easily implement the Google Forms API without programming knowledge.
This tool is particularly beneficial for those who want to reduce manual tasks or improve business processes. If you regularly use Google Forms, consider implementing the Google Forms API.