[Google Forms API] Integration Methods with Various Apps and Use Cases

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

What You Can Do with Google Forms API

By utilizing the Google Forms API and the API of external applications, it is possible to automatically retrieve data when a form is submitted and register it with an external application.
For example, responses to survey forms or application forms can be quickly reflected in a CRM or database.
By using this system, you can eliminate manual data entry, prevent errors, and integrate information with other systems in real-time, which is expected to improve operational efficiency.

Additionally, by combining the Google Forms API with the API of external applications, you can automatically retrieve response data entered into forms and register it with external applications.
For example, survey results or application contents collected through Google Forms can be transferred to internal tools or databases.
This integration eliminates the need for manual data entry work and is expected to improve work efficiency.
Based on the data registered in external applications, further automated processes can be executed, which is also expected to improve the speed and accuracy of operations.

Furthermore, by combining the Google Forms API with the API of external applications, you can automatically register schedules reserved through Google Forms into the calendar of an external application.
For example, when interview appointments or meeting schedules are entered through Google Forms, the data can be automatically reflected in an external calendar system.
This allows for smooth management by omitting manual schedule registration, reducing the risk of errors and duplicate registrations, and supporting efficient business operations.

Additionally, by integrating the Google Forms API with a messaging tool API, you can automatically send notifications via the messaging tool when a response is submitted to a Google Form.
This allows responses to forms to be communicated to relevant parties in real-time, enabling prompt responses.
For example, by sharing the input content of an application form or responses to an inquiry form via a messaging tool, the person in charge can immediately check and quickly take the next action.

How to Use Google Forms API

This time, we will use a service called Yoom to utilize Google Forms without coding.

[What is Yoom]

First, please access the official Yoom website and create an account.
If you have already registered an account, please log in.
Yoom Account Issuance Page

How to Connect Google Forms with Yoom

Setting Up My App Integration

1) Once you log in to your Yoom account, register the app you will use.
Click "My Apps" and select "New Connection."

2) A list of apps that can be connected with Yoom will be displayed, and search for "Google Forms," which will be used this time, from the search window at the top.

Once you can select Google Forms, please log in with your Google account.

3) Once registered, an icon will be displayed in My Apps.
Please check if the icon of the registered app is displayed.

Now you can use the Google Forms API from Yoom!

Master Google Forms API Using Yoom Templates!

Yoom offers many flowbot templates, allowing you to easily use various flowbots with just a click.
Details about flowbots are introduced in the video below.

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From here, we will introduce the templates that are actually prepared for each recommended job type and usage scene.

Examples of Automation Achievable with Google Forms API

Yoom allows integration with various services, and templates corresponding to each service are also provided.
Utilize templates that can be linked with the services you usually use to automate Google Forms!

1. Register Response Data

By combining the Google Forms API with the API of external applications, when a form is responded to, the response data can be automatically retrieved and registered with an external application.
This automation eliminates the need for manual work, allowing for quick and accurate data processing.
For example, in the marketing department, when there is a response to a Google Form, the response can be retrieved using the Google Forms API and automatically added as text to a Notion page using the Notion API.
By reflecting participant information or survey results in Notion, data organization and sharing can be done quickly, reducing manual input work and improving operational efficiency.

It is also possible to trigger actions in external applications based on form responses.
For example, in the customer support department, when a Google Form is submitted, the response content can be retrieved using the Google Forms API, and an automatic reply can be sent using the Gmail API.
By quickly sending a confirmation email with gratitude based on the content entered in the product support form, customer satisfaction can be expected to improve. Additionally, it reduces manual work, enables quick responses, and is expected to streamline operations.

2. Register on the Calendar

By combining the Google Forms API with the API of an external application, you can register the reservation schedule from Google Forms into the calendar of an external application.
This mechanism is expected to reduce manual work and improve operational efficiency.
Additionally, it can prevent human errors such as registration mistakes or omissions, ensuring accurate schedule management.
For example, in the recruitment department, when interview reservation information is submitted via Google Forms, it is possible to automatically create an event in Google Calendar and send a notification to Google Chat.
After registering the interview schedule, you can notify the person in charge using the Google Chat API, allowing the interview schedule to be automatically managed. The person in charge can immediately confirm and respond, leading to improved operational efficiency and error prevention.

3. Notify

By combining the Google Forms API and a messaging tool API, you can receive notifications via the messaging tool whenever there is a response to a Google Form.
This automation eliminates the need to open Google Forms, allowing you to quickly grasp the status and smoothly transition to the next workflow.
For example, in the HR department, when there is a response to a Google Form, you can use the Google Forms API to retrieve the new response and automatically send a notification to Google Chat using the Google Chat API.
When there is a response to an employee leave request form, the content is quickly notified to Google Chat, enabling the approver to respond promptly.
This facilitates smooth information transmission and is expected to improve work efficiency.

Recommended for Those Who Should Use the Google Forms API

・Those using Google Forms as an internal tool
・Those who want to share accurate information
・Those who want to expedite business processes
・Those who want to reduce manual tasks and improve operational efficiency

Summary

So far, we have introduced examples of utilizing the Google Forms API.
By leveraging the Google Forms API and external application APIs, you can improve the efficiency of business processes.
For example, by automatically registering data into external applications after workflow approval, you can reduce the hassle of manual input and errors, enabling quick data updates.
Additionally, by automatically registering schedules from external applications into Google Calendar and sending automatic notifications upon approval completion or new schedule registration, information sharing becomes faster, and a smooth transition of business processes can be expected.
In this way, automation using the Google Forms API can lead to faster and more efficient operations, improving overall productivity.

Furthermore, by using Yoom, you can easily implement the Google Forms API without programming knowledge.
This tool is particularly beneficial for those who want to reduce manual tasks or improve business processes. If you regularly use Google Forms, consider implementing the Google Forms API.