How to integrate Google Forms with Google Calendar to create a reservation in Google Calendar when interview reservation information is submitted in Google Forms.
How to Integrate Applications
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2025-04-16
How to integrate Google Forms with Google Calendar to create a reservation in Google Calendar when interview reservation information is submitted in Google Forms.
s.ougitani
When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time. Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.
In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!
By using no-code tools, you can easily set up automation between Gmail and Dropbox. You can start using it right away, so be sure to give it a try!
Recommended for
Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage
For those who want to try it immediately
In this article, we will introduce the integration method using the no-code tool "Yoom".
No complicated settings or operations are required, and even non-engineers can easily achieve it.
You can start right away using the template below, so please give it a try!
I believe that interview scheduling is one of the essential tasks for the recruitment team. If you are using Google Forms for interview scheduling, don't you find it tedious to manually register the information in the calendar? Manual registration can be time-consuming and may lead to registration errors. In this article, we will introduce "How to create an event in Google Calendar when interview reservation information is submitted in Google Forms" by integrating Google Forms and Google Calendar. We will also explain in detail how to use Yoom, which allows for app integration and flow bot creation without coding. Please take a look.
Recommended for
Those who are using Google Forms and want to streamline schedule management
HR personnel aiming to reduce manual registration of interview schedules and improve work efficiency
Recruitment team members who want to centrally manage schedules for the entire team and share information smoothly
Those who want to reduce input errors when creating schedules
Those who want to automate recruitment tasks using Google tools
Benefits and Examples of Integrating Google Forms and Google Calendar
Benefit 1: Reduce Manual Work
By integrating Google Forms and Google Calendar, you can reduce the manual work of registering information in the calendar. For example, suppose you are scheduling interviews with a team leader using Google Forms. When a response is received in Google Forms, it is automatically registered in Google Calendar, allowing for smooth adjustments. This enables smooth interview settings even when there are many interviewees, reducing the burden of administrative tasks and allowing time to be used for other tasks.
Benefit 2: Reduce Errors
Since the response content from Google Forms is automatically registered in Google Calendar, input errors and omissions can be prevented. For instance, consider a scenario with numerous interview schedules, such as new graduate recruitment. With manual work, there might be input errors in dates or candidate names, or you might forget to add them to the calendar. Integrating Google Forms and Google Calendar can help prevent such human errors. This allows for stable schedule management, enabling smooth progress of tasks.
Benefit 3: Visualize Schedules
It becomes possible to centrally manage schedules in Google Calendar using the information submitted in Google Forms. For example, consider a recruitment team conducting multiple interviews, such as internship briefings or mid-career interviews. Since interview schedules are automatically added to Google Calendar, the person in charge can visualize the overall schedule, making scheduling easier.
Now, let's introduce how to use the no-code tool Yoom to "create an event in Google Calendar when interview reservation information is submitted in Google Forms."
[What is Yoom]
How to Create an Event in Google Calendar When Interview Reservation Information is Submitted in Google Forms
It is possible to achieve this by receiving the interview reservation information submitted in Google Forms using the Google Forms API and creating an event in Google Calendar using the Google Calendar API. Generally, programming knowledge is required to achieve this, but with the no-code tool Yoom, it can be easily achieved without programming knowledge.
We will proceed with the following major processes.
Register My Apps for Google Forms and Google Calendar
Copy the template
Set triggers and actions
Turn on the trigger and check the operation
You can issue a Yoom account from here. If you already have an account, please log in!
Step 1: Connect Google Forms and Google Calendar with My App
Before setting up the flow bot, let's connect Yoom with the app.
1. Register Google Forms with My App
After logging into Yoom's workspace, click on My App in the top left corner and select New Connection.
Search and select Google Forms from the app list.
Click "Sign in with Google".
Select the account you want to connect.
Click "Next".
Click "Continue".
You have now registered Google Forms with My App.
2. Register Google Calendar with My App
Similarly, click My App → New Connection.
Search and select Google Calendar from the app list.
Click "Sign in with Google".
Select the account you want to connect.
Click "Next".
Click "Continue".
You have now registered Google Calendar with My App.
Step 2: Set Up Triggers
Next, copy the template to Yoom's My Project. Click the banner below.
Clicking will take you to Yoom's template site. Please click "Try this template" on that screen.
Then, switch to Yoom's workspace and click "OK" when it shows that the copy was successful.
Now you have copied the template.
Step 3: Set Google Form Trigger
Next, let's set up the flow bot. Click on "When the reservation form response is submitted" from the template you just copied.
1. Select Linked Account and Action
The title is already entered, but you can change it. Check the account information linked with Google Forms. Select "When a response is submitted to the form" as the trigger action. Once the setup is complete, click "Next". ※ For detailed instructions on how to obtain response content when using Google Forms as a trigger, click here.
2. API Connection Settings for App Trigger
Set the trigger activation interval. The minimum activation interval varies depending on the subscription plan. Set the form ID. Submit a response to the form and run a test.
If the test is successful and you can obtain the response information from Google Forms, save it.
Step 4: Set Google Calendar Action
This is the final step! Click "Create Reservation" to complete the setup.
1. Select Linked Account and Action
The title is pre-entered, but you can change it. Check the account information linked with Google Calendar. Select "Create Event" as the action. Once entered, click "Next".
2. API Connection Settings
Enter the calendar ID and event title. Select the event start date, start time, end date, and end time from the Google Form output as shown in the attached image. Once set, run a test and if the event is added to Google Calendar, save it.
Once saved, it will show that the setup is complete, so click "Turn on Trigger".
Now the flow bot setup is complete.
Other Automation Examples Using Google Forms and Google Calendar
Yoom is continuously producing a large number of templates every day. Here, we introduce three templates that utilize Google Forms and Google Calendar.
1. A template that adds information from Google Forms to Google Calendar and creates a Zoom meeting.
Manually adding to the calendar and creating meetings can be cumbersome. If automated, it could reduce the burden of administrative tasks, allowing more time to be spent on other important work.
2. This is a template for booking information submitted via Google Forms to be scheduled in Google Calendar and added to Google Sheets.
Manually adding information to Google Calendar or Google Sheets may lead to input errors or omissions. By using this template, you can prevent human errors and ensure consistent information is shared within the team.
3. This is a template for sending reservation information submitted via Google Forms to Google Calendar and notifying Slack.
By automatically adding reservation information from Google Forms to Google Calendar and notifying Slack, you can reduce the risk of missing reservation details. Additionally, by notifying through chat tools, the entire team can confirm and visualize the reservation status.
Summary
By integrating Google Forms with Google Calendar, you can reduce the effort required to register schedules. Additionally, it helps prevent human errors that often occur with manual work, allowing for smoother business operations. By utilizing Yoom, you can connect apps without any coding and create flow bots. Registering your app with Yoom allows you to easily set up flow bots that automate administrative tasks. Why not take this opportunity to integrate Google Forms with Google Calendar and automate your schedule registration?
The person who wrote this article
s.ougitani
After being in charge of sales and CA at a human resources company for about 5 years, I have been involved in jobs such as creating job advertisements and scouting sentences at companies that hire engineers.
I'm fascinated by Yoom's revolutionary service of “automating office work.”
I would like to write so that I can send out information that can be useful to everyone, even a little bit.
Conventional RPA can only automate simple repetitive tasks, and the setup process was very complicated. With “hyperautomation,” which combines various technologies such as AI, API, RPA, and OCR, it is possible to automate many tasks that could not be realized until now more easily than before.
Most tools simply connect one app to another, leaving the complex tasks to you. Yoom goes much further: From document creation and browser automation to OCR and generative AI, Yoom handles it all seamlessly in one platform.
Why settle for basic integrations? Streamline your entire workflow with Yoom’s powerful hyperautomation.
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