How to integrate Google Forms with Google Calendar to create an appointment in Google Calendar when interview booking information is submitted in Google Forms

I believe that interview scheduling is one of the essential tasks for recruitment teams.
If you are using Google Forms to schedule interviews, don't you find it tedious to manually register them on the calendar?
Manual registration can be time-consuming and may lead to registration errors.
In this article, we will introduce "How to create an event in Google Calendar when interview reservation information is submitted via Google Forms" by integrating Google Forms and Google Calendar.
We will also explain in detail how to use Yoom, which allows app integration and flow bot creation without coding.
Please take a look.

Recommended for

Those who are using Google Forms and want to improve the efficiency of schedule management
HR personnel aiming to reduce manual registration of interview schedules and improve work efficiency
Recruitment teams who want to centrally manage schedules across the team and share information smoothly
Those who want to reduce input errors when creating schedules
Those who want to automate recruitment tasks using Google tools

Benefits and Examples of Integrating Google Forms and Google Calendar

Benefit 1: Reduce Manual Work

By integrating Google Forms and Google Calendar, you can reduce the task of manually registering information on the calendar.
For example, suppose you are scheduling interviews with a team leader using Google Forms.
When a response is received in Google Forms, it is automatically registered in Google Calendar, allowing for smooth scheduling.
This enables smooth interview settings even when there are many interviewees, reducing the burden of administrative tasks and allowing time to be used for other tasks.

Benefit 2: Reduce Errors

Since the response content from Google Forms is automatically registered in Google Calendar, it can prevent input errors and registration omissions.
For instance, consider a scenario where numerous interview schedules occur, such as for new graduate recruitment.
In manual work, there might be input errors in dates or candidate names, or you might forget to add them to the calendar.
By integrating Google Forms and Google Calendar, such human errors can be expected to be prevented.
This allows for smooth business operations through stable schedule management.

Benefit 3: Visualize Schedules

It becomes possible to centrally manage schedules in Google Calendar with the information answered in Google Forms.
For example, consider a recruitment team conducting multiple interviews, such as internship briefings or mid-career interviews.
Since interview schedules are automatically added to Google Calendar, the person in charge can visualize the overall schedule, making scheduling easier.

Now, let's introduce how to use the no-code tool Yoom to "create an event in Google Calendar when interview reservation information is submitted via Google Forms".

[What is Yoom]

How to Create an Event in Google Calendar When Interview Reservation Information is Submitted via Google Forms

This can be achieved by receiving the interview reservation information submitted to Google Forms using the Google Forms API and creating an event in Google Calendar using the Google Calendar API.
Generally, programming knowledge is required to achieve this, but with the no-code tool Yoom, it can be easily achieved without programming knowledge.

We will proceed with the following major processes.

Register My Apps for Google Forms and Google Calendar
Copy the template
Set triggers and actions
Turn on the trigger and check the operation

You can issue a Yoom account from here.
If you already have an account, please log in!

Step 1: Integrate Google Forms and Google Calendar with My Apps

Before setting up the Flowbot, let's integrate Yoom with the apps.

1. Register Google Forms with My Apps

Once you log into Yoom's workspace, click on My Apps in the top left corner and select New Connection.

Search for and select Google Forms from the list of apps.

Click on "Sign in with Google".

Select the account you want to integrate.

Click "Next".

Click "Continue".

You have now registered Google Forms with My Apps.

2. Register Google Calendar with My Apps

Similarly, click on My Apps → New Connection.

Search for and select Google Calendar from the list of apps.

Click on "Sign in with Google".

Select the account you want to integrate.

Click "Next".

Click "Continue".

You have now registered Google Calendar with My Apps.

Step 2: Set Up Triggers

Next, copy the template to My Projects in Yoom.
Click on the banner below.

Clicking will take you to Yoom's template site.
Click "Try this template" on that screen.

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Then, switch to Yoom's workspace, and when it shows that the copy is complete, click "OK".

Now the template has been copied.

Step 3: Set Google Form Trigger

Next, let's set up the Flowbot.
Click "When the reservation form response is submitted" on the template you just copied.

1. Select Linked Account and Action

The title is already entered, but you can change it.
Check the account information linked with Google Forms.
Select "When a response is submitted to the form" as the trigger action.
Once the setup is complete, click "Next".
※ For detailed instructions on how to retrieve response content when using Google Forms as a trigger, click here.

2. App Trigger API Connection Settings

Set the trigger activation interval.
The minimum activation interval varies depending on the subscription plan.
Set the Form ID.
Submit a response to the form and run a test.

If the test is successful and the Google Form response information is retrieved, save it.

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Step 4: Set Google Calendar Action

This is the final step!
Click "Create Reservation

Other Automation Examples Using Google Forms and Google Calendar

Yoom is constantly producing a lot of templates every day.
Here, we introduce three templates that utilize Google Forms and Google Calendar.

1. A template that adds information from Google Forms to Google Calendar and creates a Zoom meeting.

Manually adding to the calendar and creating meetings can be cumbersome.
If automated, the burden of administrative tasks can be reduced, allowing more time to be used for other important tasks.

2. This is a template for booking information submitted via Google Forms to be scheduled in Google Calendar and added to Google Sheets.

Manually adding entries to Google Calendar or Google Sheets may lead to input errors or omissions.
By utilizing this template, you can prevent human errors and ensure consistent information sharing within your team.

3. This is a template for sending reservation information via Google Forms, adding it to Google Calendar, and notifying Slack.

By automatically adding reservation information from Google Forms to Google Calendar and notifying Slack, you can reduce the risk of missing reservation details.
Additionally, by notifying the chat tool, the entire team can confirm and visualize the reservation status.

Summary

By integrating Google Forms with Google Calendar, you can reduce the effort required to register schedules.
Additionally, it helps prevent human errors that are common with manual work, allowing for smoother business operations.
By utilizing Yoom, you can connect apps without any coding and create flow bots.
When you register your app with Yoom, you can easily set up flow bots that automate administrative tasks.
Why not take this opportunity to integrate Google Forms with Google Calendar and automate schedule registration?