How to integrate Google Forms with Asana to register responses in Asana when they are submitted through Google Forms

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

Google Forms is a tool that streamlines online information collection, making it useful for confirming event attendance or gathering product feedback.
However, if you want to import responses collected via Google Forms into a task management tool, you may find it burdensome to input them manually.
This article clearly introduces the benefits of integrating Google Forms with Asana and the specific steps to advance automation.

Benefits and Examples of Integrating Google Forms with Asana

Benefit 1: Shortening Work Time

By leveraging the integration of Google Forms and Asana, you can expect to shorten work time in daily operations.
App integration eliminates the need for manual data entry, automating task registration.
For example, if the sales team collects customer information at an exhibition and inputs it into Google Forms, that information is automatically registered as a task in Asana.
This eliminates the need to manually transfer information, allowing you to quickly move on to the next action.
Furthermore, tasks are automatically assigned to each person in charge, clarifying "who should do what." By utilizing smartphones and other devices, you can quickly check information even outside the office, allowing you to efficiently proceed with tasks.
As a result, you can expect to speed up operations while reducing effort.

Benefit 2: Smooth Information Sharing

Utilizing the mechanism to register information from Google Forms to Asana can make it easier to streamline information sharing within the team.
For example, if the marketing department uses Google Forms to collect feedback on a new promotional campaign, that data is automatically registered in the relevant project in Asana, creating an environment where project members can easily check the necessary information.
This allows the marketing manager to check the results of the advertising campaign, as specific customer feedback is consolidated in Asana, reducing the need for additional communication or meetings.
By leveraging automation, you can smoothly proceed from feedback confirmation to consideration of the next measures.

Benefit 3: Preventing Confusion by Consolidating Information

By automatically linking information collected via Google Forms to Asana, you can consolidate the necessary data into one management environment.
This can be particularly useful in situations where the entire team needs to share information.
For example, when the HR team conducts mid-career recruitment, collecting applicant information through Google Forms and reflecting it in Asana makes it easier to manage recruitment-related information. Interviewers can easily check the status of each applicant, increasing the likelihood of smoothly coordinating the next interview schedule and follow-ups.
Furthermore, it reduces the complexity of managing multiple applicant information individually, creating an environment where the entire team can always grasp the latest situation.
As a result, you can prevent confusion even amidst a busy schedule.

In this article, we will proceed with integration using Yoom.
If you haven't used it yet, please take a look at First Time with Yoom.

[What is Yoom]

How to Create a Google Forms and Asana Integration Flow

This time, we will create a flow to [Register information registered in Google Forms to Asana].

The integration flow is broadly created through the following processes.

・Register Google Forms and Asana as My Apps
・Set up a trigger that activates when a response is submitted in Google Forms
・Configure settings to add tasks in Asana
・Testing and verification

Step 1: Integrating Google Forms and Asana with My Apps

First, log in to your Yoom account.
If you do not have an account, please create one on the Yoom account creation page.

1. After logging in, click on My Apps and then click on New Connection.

2. You can search by app name in the input field.
This time, search for Google Forms and Asana respectively and register them.

Registering Google Forms as My App

1. First, let's register from Google Forms.
When you enter Google Forms, an icon will appear, so click on the icon.

2. The following screen will appear, please click "Sign in with Google".

3. Please select the account to link with Yoom.

4. The following screen will be displayed.
If there is no problem with the account to be linked, please click "Next".

4. The following screen will appear.
Click "Continue" to complete the registration of Google Forms as My App.

Registering Asana as My App

1. Similarly, search for Asana and click on the icon.

2. Enter your email address and click "Continue".

3. Enter your password and click login.

This concludes the registration of Google Forms and Asana as My Apps.
Once the registration is successful, the following screen will appear.
Please check if the icons for Google Forms and Asana are displayed on the My Apps screen.

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For more detailed information about Yoom, please check the Yoom Help Center.

Selecting a Template and Preparing a Storage Location

Please click "Try it" from the link below.

If the following display appears, the template copy is successful.

Step 2: Setting up a trigger to activate when a response is submitted in Google Forms

1. First, click on "When a response is submitted in the form" at the top.
For information on how to retrieve response content when using Google Forms as a trigger, please refer to the link below.
How to retrieve response content with Google Form trigger

2. You can set the title freely.
Enter the account information to connect with Google Forms.
Select "When a response is submitted in the form" as the trigger.
Once you have finished entering, click "Next".

3. Set the trigger activation interval and form ID.
You can choose an activation interval of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
Please note that the shortest activation interval varies depending on the plan.
After setting, conduct a test, and if there are no issues, save it.

Step 3: Setting up task addition in Asana

1. Return to the flow.
Click on the "Add Task" icon.

2. Enter the account information to connect with Asana.
Select "Add Task" as the action.
Once you have finished entering, click "Next".

3. Set each item.
Please make sure to enter the required fields.
When you click on the input field, outputs and suggestions will be displayed.
Task Name should be selected from Outputs, and Section ID and Project ID should be selected from Suggestions.
After setting, click "Test", and if there are no issues, click "Save".

4. This completes the flow of [Registering information submitted in Google Forms to Asana].

Step 4: Testing and Confirmation

Once the setup is complete, the following screen will be displayed.
Click the "Turn on Trigger" button to activate the flow bot.

With Yoom, you can complete the setup with simple operations even without programming skills.
Try this convenient flow from the link below.

Other Examples of Automation Using Google Forms

There are many other examples of automation using Google Forms on Yoom, so here are a few.

1. A flow that notifies Slack when a response is submitted via Google Forms.
By using this template, you can automatically notify any Slack channel when a response is submitted via Google Forms.
This will allow team members to quickly share response details, facilitating smoother communication.

2. This is a flow for registering orders in kintone when there is an order from Google Forms.
‍ By using this template, when an order or application is submitted via Google Forms, the content will be automatically registered in kintone.
This will help eliminate the hassle of checking response content while preventing data management errors and registration omissions.

3. This is a flow to automatically send a Gmail reply to respondents when a Google Form is submitted.
‍Manually replying to each form submission with Gmail increases the workload and the risk of missing responses.
By utilizing this flow, automatic replies are sent to respondents, reducing repetitive manual tasks.

Summary

By integrating Google Forms with Asana, you can now automatically register the responses from Google Forms into Asana.
This automation not only reduces the effort required to register tasks in Asana but also helps prevent input errors and omissions.
Even if you feel that automation is challenging, you can start with confidence using Yoom.
By utilizing intuitive templates, you can easily incorporate automation that fits your company's operations without much effort.
Why not aim for a more efficient way of working by implementing Yoom?