How to Automatically Transcribe Google Meet Meetings and Add Minutes to Notion

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How to Create a Google Meet and Notion Integration Flow

Let me introduce you to the method of "Automatically transcribing Google Meet meetings and adding the minutes to Notion".
It's a slightly long process, but I'll explain it clearly. Let's try it together while looking at the screen!

Note: AI operations for OCR and speech transcription are features limited to the Team Plan and Success Plan. If you set it up with the Free Plan or Mini Plan, it will result in an error, so please be careful. Paid plans like the Team Plan and Success Plan offer a 2-week free trial. During the trial period, you can use all apps and AI operations that usually have restrictions, so please try out the features you're interested in.

Step 1: Register My Apps

Before creating a flow bot, integrate Yoom with the app.
Once logged into the Yoom workspace, click "My Apps" → "Add" in the upper left corner of the screen.

First, since we will integrate Google Meet, let's select Google Meet.

Click Sign in with Google.

Select the account you want to integrate.

Click Continue.

Check Select All and click Continue.

Now Google Meet and Yoom are integrated!

Next, let's integrate Notion with Yoom.
Note that you need to create the database you want to integrate with Notion before registering My Apps!
Then, as before, click "My Apps" → "Add" in the upper left corner of the Yoom workspace screen.

Let's select Notion.

Click Select pages.

Click Allow access.

Now the registration of Notion's My Apps is complete.

This time, when a Google Meet meeting ends, the recording file (including audio) is automatically saved in a Google Drive folder, so let's also register Google Drive's My Apps.

As before, click "My Apps" → "Add" in the upper left corner of the screen.

Click Google Drive.

Click "sign in with Google".

In the account selection, choose the account you want to integrate.

Click Continue.

Click Continue.

Now the registration of Google Drive's My Apps is complete.

Once the registration of My Apps is complete, please click "Try it" on the banner below.

You will see "The template has been copied", so click "OK".

Step 2: Set up Google Meet App Trigger

Let's proceed with the Flowbot settings in order from the above items!
First, click "When the meeting ends"!

1. Select Your Account

This page is already set up, so check if the account name is correct and click Next.
The title can be changed!

2. Set API Connection Settings for the App Trigger

Select the trigger interval.
Then, execute the action that will be the trigger and click Test.
Note: The trigger activation timing can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. The shortest interval that can be set depends on your plan, so be sure to check that point. It is recommended to use the shortest activation interval for that plan.

If the test is successful and you can obtain Google Meet information as retrieved value, please save it.

Step 3: Integrate Google Meet App

Next, click "Get Recording Information" to set it up.

1. Select Linked Account and Action

This page is already set up, so click Next.

2. API Connection Settings

For the meeting ID, select the "Meeting ID" obtained in the "When the meeting ends" section from the retrieved value.

Once the input is complete, test it, and if successful, save it.

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Step 4: Integrate Google Drive App

Next, click "Download Audio File".

1. Select Linked Account and Action

This screen is also set up, so click Next as is.

2. API Connection Settings

For the file ID, select the "Google Drive File ID" in the "Get Recording Information" section of the retrieved value.
Once set, please test it.

If the test is successful and the retrieved data is obtained, save it.
*The maximum file size that can be downloaded is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful.

Step 5: Transcribe Audio Data

Next, click "Transcribe Audio Data".

1. Select Action

The title can be changed.
Select the action from the items.

2. Set Details

Set the file attaching method, language and AI model, then click Test.

If the test is successful and the retrieved value is obtained as the analysis result, save it.

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Step 6: Summarize

Click "Summarize" to set it up.

1. Select Action

Select the action from the items and click Next.

2. Set Details

Enter the required items.
For the text to be summarized, select the analysis result of "Transcribe Audio Data" from the retrieved value.

If the test is successful and the "Summary Result" is obtained as output, save it.

Step 7: Set Notion Action

Finally, the last item!
Click "Register Transcription Result".

1. Select Linked Account and Action

This page is already set up, so click Next.

2. API Connection Settings

Enter the required items.
For the content, select the "Summary Result" obtained in the Summarize section from the retrieved value.

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Test it, and if the information is added to Notion, save it!

Once the setup is complete, a popup with the attached image will appear, so click "Turn Trigger ON".

This completes the setup!

Other Automation Examples with Google Meet and Notion

In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Google Meet and Notion. All of them can be used with simple settings, so if you find something that interests you, please give it a try!

Example of Automation Using Google Meet

1. Create a Google Meet when a message with specific conditions is posted on Slack

Utilize Yoom to automatically detect messages that meet specific conditions set on Slack and automatically generate a Google Meet meeting on the spot.
Eliminate the hassle of setting up meetings and achieve smooth meetings!

2. Notify Microsoft Teams when a Google Meet meeting ends

When a Google Meet meeting ends, it is automatically notified to Microsoft Teams, eliminating the need for manual notification tasks.
With automatic notifications, the end of the meeting can be quickly shared with the entire team.

3. After a Google Meet meeting ends, store the recording data in Google Drive and notify via Gmail

After the meeting ends, the recording data is automatically notified smoothly, eliminating the need for manual work and allowing you to quickly share the audio file with the relevant parties.
By eliminating manual work and facilitating smooth information sharing, it leads to improved work efficiency.

Examples of Automation Using Notion

1. Add a list of participants to Notion after a Zoom webinar ends

This allows for quick compilation of participant information, saving time on organizing data.
Additionally, since the participant list is swiftly reflected in Notion, you can quickly move on to the next action.

2. Summarize the contents of the minutes registered in the Notion database and notify Google Chat
You can change it to the chat tool you are using and customize it freely.
When the minutes reach the chat tool, you won't miss any details of the meeting, which is very convenient.

3. Update Google Spreadsheet when the status is updated in Notion

Data is automatically updated between Notion and Google Spreadsheet, eliminating the need for double entry.
It will be helpful for sharing the latest information with the entire team.

Benefits of Integrating Google Meet and Notion

1. Saving Time and Effort

You can automate the task of manually creating meeting minutes after a meeting.
By automating the creation of meeting minutes, you can significantly reduce the time spent on transcription, thereby alleviating the burden of administrative tasks.
As a result, those who were previously creating meeting minutes can now spend time on their essential tasks, potentially improving productivity.

2. Improved Accuracy of Information

When manually transcribing meeting content, there is a possibility of discrepancies or missing information.
However, by automating transcription and summarization, it becomes possible to share accurate information.
For example, when recording important information such as team decisions, automation can provide more reliable information.

Conclusion

Integrating Google Meet and Notion can reduce the administrative work associated with meetings and maintain data consistency.
As a result, you can utilize time for other important tasks such as sales activities, potentially improving productivity.
Furthermore, by utilizing Yoom, you can integrate apps without the need for programming, enabling automation of tasks.
It's easy to try even for non-engineers!
Why not take this opportunity to integrate Google Meet and Notion and automate the creation of meeting minutes?

You can issue a Yoom account from here.