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"I completely forgot about the deadline for the task I entered in Notion..." "It's such a hassle to manually set reminders for important project milestones every time..."
Even if you're utilizing Notion, do you find setting and managing reminders to be a hassle?
If there were a flow that automatically reads the due dates of tasks and event dates registered in Notion's database and sends reminder notifications to other tools at specified times, you could be freed from these worries, prevent any oversights in tasks and schedules, and secure time to focus on the important work you should be concentrating on.
The automation setup we are introducing this time can be easily configured without any coding, and it requires almost no prior preparation or specialized knowledge.
Take this opportunity to introduce automation and make your daily work more efficient!
Yoom offers a template for automating business workflows that automatically remind you based on Notion data.
If you're someone who wants to "try it out first!", click on the banner below to experience automation right away!
We will introduce how to automatically send reminders to various tools by utilizing the information in Notion's database, using specific templates!
Reduce the hassle of manually setting reminders for task deadlines and event notifications, and prevent missing important information.
If you find any content interesting, please click on it!
<span class="mark-yellow">Based on the information in Notion's database, you can automatically send reminder notifications to chat tools like Slack and Microsoft Teams at specified times.</span>
This will help ensure you don't miss task deadlines or important schedules, and facilitate smooth information sharing within your team.
<span class="mark-yellow">You can automatically send reminder emails at specified times through email services like Gmail or Outlook, using Notion data as a trigger</span>.
Even if you primarily communicate through email, you can ensure that you receive reminders and prevent any missed actions!
From here, as a representative example, we will explain a flow that retrieves specific data from a Notion database at a specified time and automatically sends the content as a reminder notification to Slack!
We will be using Yoom to set this up without any coding, so if you don't have a Yoom account yet, please create one from this registration form.
[What is Yoom]
This time, we will create it through the following major processes.
First, let's connect Yoom with each app.
Note: Databases created after registering My App cannot be linked, so prepare the database you will use this time before registering My App in Notion.
If you have linked before and want to use a new database, please register My App again.
After logging into Yoom, select My Apps and click on Add.
Use the search box in the My Apps list to select Notion.
Click on Select pages.
Select Allow access.
Now you have registered My App in Notion.
As before, click in the order of My Apps → Add.
Use the search box in the app list to select Slack.
Select the channel to post to from the dropdown and click "Allow".
If it doesn't work, check here.
Now you have registered My App in Slack.
Next, let's copy the template from the Yoom site!
In Yoom, you can create a flow bot from scratch, but we will introduce a method to set it up more easily by using templates!
Click the banner below.
Please click "Try this template".
Please select "OK".
You have now copied the template.
The copied template is saved in My Projects.
Next, let's proceed to the Flowbot settings.
Click "When the specified schedule is reached" in the template you just copied.
You can change the title.
For the schedule settings, select "Specify Days of the Week", check the days you want to activate the Flowbot, and enter the time.
This time, we are setting it to activate every weekday at 9 AM.
Using Cron settings, you can set the time in more detail.
For more information, please refer to here.
Once set, save it.
Next, click "Operate Database" to proceed with the settings.
We have created a database like this!
Since we will use the deadline in the following settings, please add it.
Set the title and account information linked with as desired, and proceed by clicking "Next" with the action as per the template.
Select the database ID from the options.
After setting, click Next.
Set it with the assumption of retrieving record information with a task deadline until today.
For the conditions of the records you want to retrieve, select "Deadline" and "Equals", then choose today's date from the calendar.
After setting, run the test.
If the test is successful and you can retrieve information from Notion, save it.
This is the final setup step.
Click "Send message to channel".
Set the title and linked account as desired, and proceed by clicking "Next" with the action as per the template.
Select the channel ID to post from the options.
Create a message.
As shown in the attached image, if you select items you want to notify from the values retrieved from Notion, you can check the task details in Slack.
If you manually enter the task name, the same content will be repeatedly notified in Slack, so be sure to use the retrieved values!
For more details, please refer to here.
Once set, click Test.
If you can notify Slack, save it.
When the following image is displayed, turn on the trigger.
Now the Flowbot setup is complete.
You can notify other tools when there is a change in Notion data, or create pages and add records in Notion based on data from other tools.
By setting up automatic reminders in Notion, you can significantly reduce the hassle of manually setting reminders and the risk of delays or oversights due to forgotten settings.
This ensures that you can keep track of important deadlines and events, allowing you to proceed with your daily tasks more smoothly!
With the no-code tool "Yoom" introduced here, you can easily build a flow with intuitive operations even without programming knowledge, enabling such automation of Notion reminders.
If you're struggling with Notion reminder settings and have even a slight interest in automation, please register for free and experience the efficiency improvements with Yoom!
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