How to Set Up Notion Automatic Reminders

Automatically Send Reminder Emails from Notion

Automatically send email reminders through Gmail or Outlook using Notion data. <span class="mark-yellow">Perfect for those who want to stay organized and ensure no action item is missed.</span>.

🚀 Let's Create a Flowbot to Set Up Automatic Task Reminders from Notion to Slack

Let’s walk through how to create a Flowbot to retrieve Notion data at a set time and send a task reminder notification via Slack using Yoom. 

⏱️ Setup time: 5 minutes

🔧 What You’ll Need

• A free Yoom account
• Access to Notion, and Slack

👉 If you do not have a Yoom account yet, you can create one using this registration form.

Setup Overview

• Register Notion & Slack in Yoom
• Copy the Template
• Set Up Schedule Trigger and Actions for Notion & Slack
• Activate the Flowbot

Step 1: Register Notion & Slack in My Apps

Add Notion

Before connecting, make sure you’ve created a database in Notion to connect with Yoom.

⚠️ Note:
Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.

After logging into Yoom, go to the My Apps tab, and click the “+ Add” button.

Search for Notion and select it.

When the following screen appears, click "Select pages".

Check the page you want to allow access to and click "Allow Access".

Add Slack

In Yoom, go to the My Apps tab, and click the “+ Add” button.

Search for Slack and select it.

Select the Slack channel to post to from the dropdown and click "Allow".

👉 If the connection doesn't work, check here for troubleshooting steps.

Step 2: Copy the Template

Click the “Try it” button to copy the pre-built template into your project. 

Click "Try this template".

Click "OK" and give this Flowbot a name to recognize.

This template will be copied to your “My Project”.

Step 3: Set Up the Schedule Trigger

Click on the schedule trigger step labeled, "When the specified schedule is reached".

Choose the date and time you want to activate the Flowbot.
Let’s say you want to run it at 9 AM from Monday to Friday.
Then you can set it up like how it’s shown in the image below.
Customize the schedule to how you want it and click “Save”.

📚 Reference:
You can adjust the timing using Cron settings for more flexibility. For more details, refer to this  article.

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Step 4: Set Up Notion Action

Open Notion’s action step, "Operate Database".

We created a database like this for this example.
We'll be using the deadline field in the following settings, so make sure that's included in your database.

Give your action a name (anything you like).
Select your Notion account, and check the default settings.
If there are no issues click “Next”.

Select the Database ID from the displayed options.
Click "Next".

Now, let’s set the conditions to retrieve tasks with deadlines up to today. 
For the filter, select “Deadline” “Equals” “today”.
Run a test to confirm it pulls the right data.

If the test is successful, you’ll see items displayed below the "Retrieved Values".
You’ll use these data in the following steps so check the details are correct!
Once the setup is done, click "Save".

Step 5: Configure Slack Action

Open Slack’s action, "Send message to channel".

Set the title as you like, then click “Next”.

Select the Slack Channel ID (where you want to send the notification).

Create your message.
Use the retrieved values from Notion (Operate a Database action step) to include task details in the Slack notification.

📚 Reference:
For more details on retrieved values and how to set it up, see the guide here.

Once set, click "Test".

If the notification posts successfully to Slack, click “Save”.

Step 6: Activate the Flowbot

Toggle the “Trigger ON” to activate your flow! 
Add a test task item that matches the conditions you’ve set, (if the deadline is today) and check if the Slack notification is sent to the correct person with the right content.

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That’s it! 🎉
Now, your Flowbot will run at a set schedule, using data from Notion to send task reminders through Slack.

💡 Other Automation Ideas Using Notion

📖 Summary

Now you know how to set up automatic reminders from Notion without writing a single line of code :) Manually setting task reminders can be time-consuming and easy to forget - risk of missing important deadlines or events. But with Yoom, you can automate notifications and stay on top of your tasks. 

If you want to

• save time by automating reminder management
• reduce the risk of missing important deadlines
• keep you and your team informed without extra work

then the solution we covered in this article is just what you need. Plus, <span class="mark-yellow">Yoom offers many more templates connecting with other apps and tools</span>, opening up more automation possibilities for you. No technical skills are required - just set it up and let automation handle the rest :)

Ready to simplify your workflow? Sign up for Yoom and try it today!

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