Canva is a useful tool for teams involved in creative work. It allows for real-time sharing of ideas and task management, enabling efficient tracking of project progress. However, managing a large number of designs and projects in Canva can become challenging.
At such times, why not reduce the burden of traditional tasks by integrating the Yoom app?
In this article, we will explain the setup method and benefits of integrating Google Sheets with Canva. This should lead to improved folder management efficiency, so please read to the end!
Recommended for
Those who regularly use Google Sheets and Canva
Those who have many routine tasks in marketing and want to reduce workload
Those aiming to improve work efficiency by integrating Google Sheets and Canva
For those who want to try it immediately
In this article, we introduce the integration method using the no-code tool "Yoom". No complicated settings or operations are required, making it easy for non-engineers to implement. You can also start immediately with the template below, so please give it a try!
When a row is added in Google Sheets, create a folder in Canva.
■Overview Are you finding it cumbersome to manage deals and customer lists in Google Sheets and then manually create design folders in Canva based on that data? Even though it is a simple task, it takes time and is prone to mistakes such as misnaming folders. By using this workflow, simply adding a row to Google Sheets will automatically create a folder in Canva, eliminating manual effort and errors and enabling smoother operational collaboration.
■Recommended for ・Those who manage design assets in Canva based on information in Google Sheets ・Those who manually create Canva folders for each deal or project and feel it is inefficient ・Those who want to prevent human errors such as input mistakes or omissions when creating folders manually
■Notes ・Please connect Google Sheets, Canva, and Yoom. ・For the trigger, you can select a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan.
Now, let's explain how to use the no-code tool Yoom to [Create a folder in Canva when a row is added to Google Sheets].
How to Create a Google Sheets and Canva Integration Flow
This can be achieved by receiving the addition of a row in Google Sheets using the Google Sheets API and creating a folder in Canva using the API provided by Canva. Generally, programming knowledge is required to achieve this, but with the no-code tool Yoom, it can be easily accomplished without programming knowledge.
The integration flow is broadly created through the following processes:
Register Google Sheets and Canva as My Apps
Set a trigger to activate when a row is added in Google Sheets
Set up folder creation in Canva
Testing and verification
In this article, we will proceed with the integration using Yoom. If you haven't used it yet, please take a look at Getting Started with Yoom.
Step 1: Integrate Google Sheets and Canva as My Apps
First, log in to your Yoom account. If you don't have an account, please create one on the Yoom account creation page.
1. Click on My Apps and then click on + Add.
2. You can search by app name in the input field. This time, search for Google Sheets and Canva respectively and register them.
Register Google Sheets as My App
First, let's register from Google Sheets. Enter Google Sheets in the input field, and when the Google Sheets icon appears, click on the icon.
1. The following screen will appear. Click on "Sign in with Google".
2. Select the account to integrate.
3. Review the content and click "Next".
4. Review the content and click "Continue". This completes the registration of Google Sheets as My App.
Register Canva as My App
Similarly, search for Canva and click on the icon.
1. The Canva login screen will appear. Log in with the account you want to integrate. In this article, we will log in with an email address.
2. The following screen will appear. Review the content and click "Allow".
This concludes the registration of Google Sheets and Canva as My Apps.
Check if the icons for Google Sheets and Canva are displayed on the My Apps screen.
For more detailed information about Yoom, please check the Yoom Help Center.
Select a Template and Prepare the Storage Location
Click "Try it" from the link below.
When a row is added in Google Sheets, create a folder in Canva.
■Overview Are you finding it cumbersome to manage deals and customer lists in Google Sheets and then manually create design folders in Canva based on that data? Even though it is a simple task, it takes time and is prone to mistakes such as misnaming folders. By using this workflow, simply adding a row to Google Sheets will automatically create a folder in Canva, eliminating manual effort and errors and enabling smoother operational collaboration.
■Recommended for ・Those who manage design assets in Canva based on information in Google Sheets ・Those who manually create Canva folders for each deal or project and feel it is inefficient ・Those who want to prevent human errors such as input mistakes or omissions when creating folders manually
■Notes ・Please connect Google Sheets, Canva, and Yoom. ・For the trigger, you can select a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan.
1. First, click on "When a row is added" at the top.
2. Set the title freely. Enter the account information to link with Google Sheets. Select "When a row is added" as the trigger. Once the input is complete, click "Next".
3. Set each item. The trigger activation time can be selected at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. *Please check as the shortest activation interval varies depending on the plan. Spreadsheet ID, Sheet ID will display suggestions when you click the input field, so please select from them. Once the setup is complete, click "Test", and if there are no issues, click "Save".
Step 3: Setting up folder creation in Canva
1. Return to the flow. Next, click the "Create Folder" icon.
2. Enter the account information to link with Canva. Select "Create Folder" as the action. Once the input is complete, click "Next".
3. Set each item. Please make sure to enter all required fields. When you click the input field, the previously obtained output and suggestions will be displayed, so please make use of them as needed. For example, in the screen below, you can use information from Google Sheets to name the folder after the client's name. Once the setup is complete, click "Test", and if there are no issues, click "Save".
4. Finally, click the "Update Record" icon.
5. Enter the account information to link with Google Sheets. Select "Update Record" as the action.
6. Set up the database linkage. When you click the input field for Spreadsheet ID and tab name, suggestions will be displayed, so please select from them. Once the setup is complete, click "Next".
7. Set the values for the record you want to update. When you click the input field, the output will be displayed, so please make use of it as needed. In the following case, the No. obtained from Google Sheets is inserted.
8. Set the values for the updated record. In the following case, the folder ID obtained from Canva is inserted into Google Sheets. Once the setup is complete, click "Test", and if there are no issues, click "Save".
9. With this, the flow of [When a row is added in Google Sheets, create a folder in Canva] is complete.
Step 4: Testing and Confirmation
Once the setup is complete, the following screen will be displayed. Click the "Turn on Trigger" button to activate the flow bot.
With Yoom, you can complete the setup without programming. Try this convenient flow from the link below.
When a row is added in Google Sheets, create a folder in Canva.
■Overview Are you finding it cumbersome to manage deals and customer lists in Google Sheets and then manually create design folders in Canva based on that data? Even though it is a simple task, it takes time and is prone to mistakes such as misnaming folders. By using this workflow, simply adding a row to Google Sheets will automatically create a folder in Canva, eliminating manual effort and errors and enabling smoother operational collaboration.
■Recommended for ・Those who manage design assets in Canva based on information in Google Sheets ・Those who manually create Canva folders for each deal or project and feel it is inefficient ・Those who want to prevent human errors such as input mistakes or omissions when creating folders manually
■Notes ・Please connect Google Sheets, Canva, and Yoom. ・For the trigger, you can select a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan.
Other Automation Examples Using Google Sheets and Canva
In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Google Sheets and Canva. All of them can be used with simple settings, so if you find something interesting, please give it a try!
Automation Examples Utilizing Google Sheets
Create a folder when a row is added in Google Sheets
This can reduce manual work and may prevent human errors such as mistyping a folder name or forgetting to create it.
Create a folder in Box when a row is added in Google Sheets.
■Overview Based on the information managed in Google Sheets, the task of manually creating a folder in OneDrive each time is not only labor-intensive but also tends to cause omissions and naming mistakes. By leveraging this workflow, simply adding a new row to Google Sheets will automatically create the specified folder in OneDrive, enabling you to improve operational efficiency while maintaining accuracy in file management.
■Recommended for ・People who manage projects or customer information using Google Sheets and OneDrive ・People who want to eliminate the effort of manual folder creation and mistakes such as omissions ・People who want to automate file management tasks and create an environment that allows them to focus on core work
■Notes ・Please connect both Google Sheets and OneDrive with Yoom. ・Microsoft 365 (formerly Office 365) has consumer plans and commercial plans (Microsoft 365 Business). If you are not subscribed to a commercial plan, authentication may fail. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan.
■Overview This is a flow to notify by email when a row is added in Google Sheets. With Yoom, you can easily achieve this flow without programming, as it allows integration between apps. ■Recommended for - Managers of teams who want to timely grasp the deal information entered by sales representatives in Google Sheets - Customer support representatives who want to prevent missing responses to inquiries managed centrally in Google Sheets - Those who want to smoothly share added customer information or order data among stakeholders - Companies that want to facilitate information sharing in a remote work environment - Those who want to prevent input errors or missed communications in email notifications of new data additions
■Notes - Please integrate Google Sheets with Yoom. - You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Please note that the shortest trigger interval varies depending on the plan.
■Overview This is a flow to notify by email when a row is updated in Google Sheets. With Yoom, you can easily achieve this flow without programming, as it allows integration between apps. ■Recommended for ・Team managers who manage project progress in Google Sheets and want to smoothly share important updates with the entire team ・Those who want to quickly share changes in customer information or order data among stakeholders ・Companies that want to facilitate information sharing with members working remotely ・Those who want to prevent missing shared update information
■Notes ・Please integrate Google Sheets with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
Add a Record to Google Spreadsheet When an Event is Scheduled
When an event is scheduled, the registration information can be automatically added to a Google Spreadsheet, which should help streamline manual tasks.
Add a record to Google Sheets when an event is scheduled in Calendly.
■Overview The "Add to Google Spreadsheet when an event is created in Google Calendar" workflow streamlines schedule management. You can manage Google Calendar information as data, making it easier to search past records.
■Recommended for ・Those who use Google Calendar for schedule management ・Those who want to understand daily schedules and manage them in a spreadsheet ・Those who want to share schedules with the team and respond quickly ・Those who want to regularly reflect Google Calendar information in a spreadsheet ・Those who find manual data entry cumbersome ・Those who want to prevent missed schedules and input errors and manage schedules efficiently
■Notes ・Please link both Google Calendar and Google Spreadsheet with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview The "When a product is created in HubSpot, create a folder in Canva" flow is a business workflow that automates product management and the organization of design assets. Every time you register a new product in HubSpot, it saves you the trouble of manually creating a corresponding folder in Canva. This enables the design team to manage files in Canva efficiently and quickly access the resources they need.
■Recommended for ・Marketing personnel who want to centrally manage products and designs by leveraging HubSpot and Canva ・Project managers who want to automate the creation of design folders when registering products ・Design teams that want to reduce the workload caused by manual folder creation ・Business owners who want to streamline operational workflows and improve team productivity
■Notes ・Please connect Yoom with both Canva and HubSpot. ・For the trigger, you can select a start interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest start interval varies depending on your plan.
■Overview When managing new tasks in Asana, the work of creating a folder in Canva each time to store related creative assets is time-consuming. This repetitive task not only compresses your core working hours but also causes mistakes such as missing folder creation. By using this workflow, when a task is registered in Asana, the specified folder will be created automatically in Canva at the same time, resolving these issues and allowing you to start creative production smoothly.
■Recommended for ・Those who use Asana and Canva together and want to streamline creative management ・Team leaders who find linking tasks with design assets tedious ・Those who want to prevent missed folder creation and inconsistent naming conventions caused by manual work
■Notes ・Please connect Yoom with both Asana and Canva. ・For the trigger, you can choose an activation interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum activation interval varies by plan.
■Overview The "Create a folder in Canva when a response is submitted via Google Forms" flow is a business workflow that automatically creates a dedicated folder in Canva when responses to surveys or application forms are received. This streamlines the organization of response data and the management of design resources, allowing design projects to start more quickly.
■Recommended for ・Those who use Google Forms for data collection and manage design projects in Canva ・Designers or marketers who want to eliminate the hassle of manually creating folders ・IT personnel in companies looking to improve work efficiency through workflow automation ・Team leaders who want to organize project management within Canva
■Notes ・Please link both Canva and Google Forms with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・For information on how to obtain response content when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/en/articles/6807133
■Overview This workflow allows you to create a folder in Canva when a response is submitted in Tally. This eliminates the need to manually create folders for design projects based on information obtained from forms, achieving efficient design management. With Yoom, you can easily connect apps without programming.
■Recommended for ・Marketing professionals who use Tally forms to collect information from customers and teams ・Designers who manage numerous design projects using Canva and want to reduce the effort of folder creation ・Project managers who want to automate the organization of design materials after form responses to streamline business processes ・IT professionals in companies considering automating business workflows using Yoom ・Creative leaders who want to facilitate information sharing and folder management within the design team
■Overview This workflow allows you to create a folder in Canva when a response is submitted in Jotform. This automation eliminates the complexity and time waste of manually managing form responses. With Yoom, you can easily connect apps without programming.
■Recommended for ・Business personnel collecting responses from multiple Canva forms using Jotform ・Designers or team leaders who want to automate folder management when organizing design materials or projects in Canva ・IT personnel in companies who want to enhance the integration of form responses and design tools to optimize workflows ・Business people who want to build and improve business workflows by combining multiple SaaS apps using Yoom ・Creative teams or project managers spending time on manual folder creation
■Notes ・Please connect both Jotform and Canva with Yoom. ・Refer to the following for Jotform's Webhook settings. https://intercom.help/yoom/en/articles/8105581
■Overview The "When a product is created in HubSpot, create a folder in Canva" flow is a business workflow that automates product management and the organization of design assets. Every time you register a new product in HubSpot, it saves you the trouble of manually creating a corresponding folder in Canva. This enables the design team to manage files in Canva efficiently and quickly access the resources they need.
■Recommended for ・Marketing personnel who want to centrally manage products and designs by leveraging HubSpot and Canva ・Project managers who want to automate the creation of design folders when registering products ・Design teams that want to reduce the workload caused by manual folder creation ・Business owners who want to streamline operational workflows and improve team productivity
■Notes ・Please connect Yoom with both Canva and HubSpot. ・For the trigger, you can select a start interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest start interval varies depending on your plan.
■Overview When managing new tasks in Asana, the work of creating a folder in Canva each time to store related creative assets is time-consuming. This repetitive task not only compresses your core working hours but also causes mistakes such as missing folder creation. By using this workflow, when a task is registered in Asana, the specified folder will be created automatically in Canva at the same time, resolving these issues and allowing you to start creative production smoothly.
■Recommended for ・Those who use Asana and Canva together and want to streamline creative management ・Team leaders who find linking tasks with design assets tedious ・Those who want to prevent missed folder creation and inconsistent naming conventions caused by manual work
■Notes ・Please connect Yoom with both Asana and Canva. ・For the trigger, you can choose an activation interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum activation interval varies by plan.
The process of manually transferring data between multiple applications inherently involves human errors. For example, if the marketing team needs to manually create a folder every time they enter new campaign information into Google Sheets, there might be issues such as creating the folder in the wrong location or forgetting to create it altogether. By integrating applications, you can maintain data consistency and reduce the time spent on corrections. Especially when manually entering folder names, spelling mistakes and inconsistencies are common, but automation allows you to directly reflect the information from Google Sheets, helping to prevent human errors in advance.
Benefit 2: Reduce the Burden on Personnel
Spending a lot of time on routine tasks can lead to decreased motivation and efficiency for those responsible. For instance, if the sales planning department manually creates folders in Canva while referencing information from Google Sheets, the more new products there are, the more work and time it will take. If the folder creation process is automated, it should allow more time for brainstorming new ideas and developing strategic plans. For example, even if the final product information is added to Google Sheets the day before a new product launch, a folder will be automatically created in Canva, freeing you from routine tasks and improving the overall efficiency of the team.
Benefit 3: Speed Up Information Access
Manual folder creation and sharing can cause time lags in accessing information, making it time-consuming to find the necessary information. For example, when the PR team creates folders in Canva to organize reports and design materials after an event, it might take time to share them with stakeholders. Additionally, if folder naming conventions are not standardized, it can be difficult to know which folder contains what information, potentially causing confusion when stakeholders search for materials. With automation, folders are automatically created, allowing stakeholders to always access the latest information in an organized manner. You will be able to quickly access the necessary materials and start working promptly.
Summary
With the integration of Google Sheets and Canva, folders can now be automatically created in Canva after adding a new row in Google Sheets. This should reduce the errors and verification tasks that commonly occur with manual work, as folder names and contents are automatically reflected.
With Yoom, you can start automating your tasks to suit your needs without technical knowledge. Yoom offers a variety of templates, making it easy to implement automation tailored to your work. Why not aim for smarter work by utilizing Yoom?
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
In today's era where the number of tools is constantly increasing, it can often be confusing to decide which ones to use. We aim to provide clear and useful information to make your work a little easier!
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