How to Notify Google Chat When a Row is Updated in Google Sheets

‍Step 2: Set a Trigger to Activate When a Google Spreadsheet Row is Updated

1. Open the copied template.
※ You can change the title to any desired one by entering it in the red frame part in the image below.

2. Click on the Flowbot's "App Trigger When a Row is Updated".

3. Set up "Select Integration Account and Action".
Change the "App Trigger Title" as needed and click "Next".

4. Set up the API connection for the app trigger.
Trigger activation interval: Select any time. A shorter setting is generally recommended. The shortest selectable time varies depending on the plan.
Each item from Spreadsheet ID to the column you want to detect updates: Select or enter the ID or range of the target file.
※ The image below is an example of input.

5. If the test is successful, click "Save".
※ If there is additional output information you want to reference in the Google Chat message, please refer to here.

Step 3: Set an Action to Send a Message to a Google Chat Space

1. Click on the Flowbot's "Integrate with App Send a Message to Space".

2. Set up "Select Integration Account and Action".
Change the title as needed and click "Next".

3. Set up the API connection.
Space ID, Key, Token: Enter any value referring to the note at the bottom of the field.
Message content: Enter the content of the notification message. You can reference the output information obtained in Step 2.

※ The image below is an example of input.

※ Reference: How to Send a Message to a Space in Google Chat
※ Reference: How to Send a Message with Mention in Google Chat

4. Conduct a test, and if successful, click "Save".

Finally, switch the trigger of the saved flow to "ON" to activate it.

This completes the flow of notifying Google Chat when a row is updated in Google Spreadsheet.

Other Automation Examples Using Google Sheets and Google Chat

In addition to the integrations introduced today, it is possible to achieve various automations by utilizing the APIs of Google Sheets and Google Chat.

If you find anything interesting, please give it a try!

‍‍Automation Examples Integrating Google Sheets and Google Chat

You can set up notifications in Google Chat when a row is added in Google Sheets or add content posted in Google Chat to Google Sheets. Additionally, it is possible to retrieve records in Google Sheets that match today's date and send a batch notification to Google Chat daily.

Automation Example Using Google Sheets

Registering Email Content in Google Sheets

Automatically register content received in Gmail or Outlook into Google Sheets.

Issue documents based on information from Google Sheets

Automatically create documents such as freee invoices or Google Docs based on the content registered in Google Sheets.

Create a folder in cloud storage when a row is added in Google Sheets

Automatically create a folder in Google Drive, OneDrive, etc., when a row is added in Google Sheets.

Examples of Automation Using Google Chat

Notify Google Chat When There is a Form Response

Automatically notify Google Chat when there is a response to a Google Form or a HubSpot form.

Notify Google Chat with Meeting Minutes after Web Conference

Automatically notify Google Chat with meeting minutes after a conference ends on Google Meet or Zoom.

Notify messages posted on Google Chat to other chat tools

Automatically notify messages posted on Google Chat to Slack, Discord, etc.

Benefits of Integrating Google Sheets with Google Chat

Benefit 1: Automatic Information Sharing

When using Google Sheets for information sharing with clients or within the company, it's desirable to share updates smoothly. For example, when customer information in Google Sheets is updated, being able to quickly grasp this information can prevent input errors in customer data during invoice creation. By setting up automatic update notifications through integration with Google Chat, such smooth information sharing becomes possible and convenient.

Benefit 2: Streamlining Task Management

Google Sheets can also be used as a database for task management. For project managers or team leaders, keeping track of task progress is one of the important duties. When each person updates their task status in Google Sheets, integrating with Google Chat allows for smooth information tracking. This enables managers to quickly issue further instructions or consider plan adjustments due to delays.

Additionally, using both tools with the same Google account allows you to immediately check Google Sheets information after receiving update notifications from Google Chat, which is very convenient.

Conclusion

By integrating Google Sheets with Google Chat, you can send automatic notifications in line with data updates. This should lead to smoother information sharing both internally and externally.

Automatically notifying data updates can facilitate smoother information sharing with clients and internal communication.

With Yoom, you can easily implement various integrations without code, so be sure to give it a try!