How to Send an Email in Outlook When a Row is Updated in Google Sheets

By using the above template, you can easily automate tasks.
First, open My Projects in Yoom and press "+ New Connection".

Next, select "Create from Template Gallery".

In the search box at the top right, enter "Send an email with Outlook when a row is updated in Google Sheets" and search.
Select the template displayed on the right, where it says "Create Template" in blue.

This completes the template copy. A popup will appear, so press OK.
As instructed, proceed with the settings mainly on the "!" parts on the screen.

③ Setting the Trigger

First, select "When a row is updated" and check the settings.

Enter the account information to be linked and press "Next".

Then, you will transition to the following screen, so read the instructions carefully and proceed with the input.

Check the notes at the bottom of the input field.
Use your own Google Sheets ID.
You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. (The shortest trigger interval varies depending on the plan)

After completing the input, you can check the operation with the test button.
If successful, it will look like the screen below, so please refer to it.

In the detailed settings, you can set simultaneous activation. Set it as needed.
If there are no issues with the settings, return to the initial screen by pressing "Save".

④ Setting the Integration App

Next, select "Send Email" and enter the account information to be linked.

Scroll down to find the email content settings, and set the email content you want to send as desired.
* You can use the output by clicking the input field.

Once you have completed entering the email body for automatic sending, press "Next".

Here you can test whether the email can actually be sent.
Check as needed.
If there are no issues, press "Save".

Then, the following popup will appear, so press "Turn Trigger ON".
If the trigger ON at the top of the initial screen looks like the image, it's OK!

This completes all the settings for "Send an email with Outlook when a row is updated in Google Sheets".

Good job!

Other Automation Examples Using Google Sheets and Outlook

In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Google Sheets and Outlook.

If you find something interesting, please give it a try!

‍‍Automation Examples Integrating Google Sheets and Outlook

It is possible to set up an integration where an email is sent via Outlook when a row is added in Google Sheets.
Additionally, you can automate the registration of events in your Outlook calendar when a row is added in Google Sheets, or extract information received in Outlook using AI and add it to Google Sheets.

Automation Example Using Google Sheets

Add Registered Database Content to Google Sheets

Automatically add content registered in kintone, Salesforce, etc., to Google Sheets.

Notify Tasks Due Today in Google Sheets to Chat Tools Daily

Automatically retrieve tasks due today from Google Sheets and notify them in bulk daily to tools like Slack or Chatwork.

Issue documents based on Google Sheets information

Automatically create documents such as freee invoices and Google Docs based on the content registered in Google Sheets.

Automation Example Using Outlook

Send Emails with Outlook Based on Customer Management Tool Information

Automatically send emails to customers based on registered information from tools like Salesforce or HubSpot.

Notify Outlook when a request is approved in the workflow

Automatically send an email notification to Outlook when a request is approved in systems like Jobcan Expense Management & Workflow or Garoon.

Automatically Save Received Documents in Outlook to Cloud Storage

Automatically save documents received in Outlook to OneDrive, Microsoft SharePoint, or similar services.

Benefits of Integrating Google Sheets with Outlook

Benefit 1: Faster Information Sharing

By using the integration that sends an email via Outlook when a row is updated in Google Sheets, you can speed up information sharing!
For example, every time the sales team updates the progress of a deal in Google Sheets, that information can be automatically notified to the entire team via Outlook.
This allows sales leaders and related departments to quickly grasp the latest deal status and take necessary actions swiftly.
Additionally, if the back office can start preparing invoices immediately when an important contract is concluded, it can speed up the overall operations.
In this way, if information sharing becomes smoother through automated notifications, team collaboration should improve!

Benefit 2: Centralized Data Management and Notifications

For example, it would be convenient if every time the inventory management team updates stock numbers in Google Sheets, that information is automatically notified to related departments via Outlook.
Through this integration, the information entered in Google Sheets can be quickly shared, allowing all stakeholders to proceed with their tasks based on the same data.
Also, since notifications are automated, the risk of missing important updates can be reduced.
Using this system, collaboration with multiple departments is likely to become smoother.

Conclusion

This article explained in detail, with images, how to automatically send an email when a row in Google Sheets is updated by integrating Google Sheets with Outlook.
With this integration, when the sales team updates progress information, notifications can smoothly reach stakeholders via Outlook. Important information will be shared quickly, enabling smooth responses.
Integrating Google Sheets with Outlook is easily achievable without programming knowledge by using the no-code tool Yoom.
Please refer to this article and experience automation!