How to Send an Email in Outlook When a Row is Updated in Google Sheets

By using the above template, you can easily automate the process.
First, open My Project in Yoom and click on "+ Create".

Next, select "Create from Template Gallery".

In the search box at the top right, enter "Send an email with Outlook when a row is updated in Google Sheets" and search.
On the right side of the displayed template, select "Create Template" in blue text.

This completes the template copy. A popup will appear, so press OK.
From here, follow the instructions and proceed with the settings mainly on the "!" part on the screen.

③ Setting the Trigger

First, select "When a row is updated" and check the settings.

Enter the account information to be linked and press "Next".

Then, you will transition to a screen like the one below, so read the instructions carefully and proceed with the input.

Please check the supplementary information at the bottom of the input field.
Use your own Google Sheets ID.
You can choose the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. (The shortest trigger interval varies depending on the plan)

After completing the input, you can check the operation with the test button.
If successful, it will look like the screen below, so please refer to it.

If there are no issues with the settings, let's return to the first screen by clicking "Save".

④ Setting the Linked App

Next, select "Send Email" and enter the account information to be linked.

Scroll down to find the email content settings section, and set the email content you want to send as desired.
* You can use the output by clicking on the input field.

Once you have completed entering the email body for automatic sending, press "Next".

Here you can test whether the email can actually be sent.
Check if necessary.
If there are no issues, press "Save".

Then, the following popup will appear, so press "Trigger on ".

This completes all the settings for "Send an email with Outlook when a row is updated in Google Sheets".

Good job!

Other Automation Examples Using Google Sheets and Outlook

In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Google Sheets and Outlook.

If you find something interesting, please give it a try!

‍‍Automation Examples Integrating Google Sheets and Outlook

It is possible to set up an integration where an email is sent via Outlook when a row is added in Google Sheets.
Additionally, you can create integrations where an event is added to your calendar in Outlook when a row is added in Google Sheets, or extract information received in Outlook using AI and add it to Google Sheets.

Automation Example Using Google Sheets

Add Content Registered in the Database to Google Sheets

Automatically add content registered in Google Drive, Salesforce, etc., to Google Sheets.

Notify Chat Tools in Bulk Daily with Tasks Due Today from Google Sheets

Automatically notify Slack, Discord, etc., in bulk daily with tasks from Google Sheets that are due today.

Issue documents based on information from Google Sheets

Automatically create documents such as Google Docs based on the content registered in Google Sheets.

Examples of Automation Using Outlook

Send Emails with Outlook Based on Customer Management Tool Information

Automatically send emails to customers based on registered information from Salesforce, HubSpot, etc.

Automatically Save Received Documents in Outlook to Cloud Storage

Automatically save documents received in Outlook to OneDrive, Microsoft SharePoint, etc.

Benefits of Integrating Google Sheets with Outlook

Benefit 1: Speeding Up Information Sharing

By using the integration that sends an email via Outlook when a row is updated in Google Sheets, you can speed up information sharing!
For example, every time the sales team updates the progress of a deal in Google Sheets, that information can be automatically notified to the entire team via Outlook.
This allows sales leaders and related departments to quickly grasp the latest deal status and take necessary actions promptly.
Additionally, if the back office can start preparing invoices immediately when an important contract is concluded, it can lead to an overall speed-up of operations.
As such, if information sharing becomes smoother through automated notifications, team collaboration should improve!

Benefit 2: Centralized Data Management and Notifications

For instance, it would be convenient if every time the inventory management team updates stock numbers in Google Sheets, that information is automatically notified to related departments via Outlook.
With this integration, the information entered in Google Sheets can be quickly shared, allowing all stakeholders to proceed with their tasks based on the same data.
Moreover, since notifications are automated, the risk of missing important updates can be reduced.
Using this system, collaboration with multiple departments is likely to become smoother.

Conclusion

In this article, we explained in detail, with images, how to automatically send an email when a row in Google Sheets is updated by integrating it with Outlook.
With this integration, when the sales team updates progress information, notifications can smoothly reach stakeholders via Outlook. Important information will be shared quickly, enabling smooth responses.
Integrating Google Sheets with Outlook is easily achievable without programming knowledge by using the no-code tool Yoom.
Please refer to this article and experience automation for yourself!