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In this article, we will introduce how to automatically create WordPress posts using information from Google Sheets. For example, you can manage product information in a spreadsheet and automatically create a WordPress post when a new product is added. This eliminates the need for manual data entry, allowing you to focus more time on strategic tasks.
In this article, we will introduce the integration method using the no-code tool "Yoom".
No complicated settings or operations are required, and even non-engineers can easily achieve this.
You can start immediately using the template below, so please give it a try!
[What is Yoom]
From now on, I will introduce how to create a Flowbot called "Create a Post on WordPress When the Status is Updated in Google Sheets" using Yoom, which allows app integration without programming.
Register Google Sheets and WordPress to My Apps in Yoom. Registering My Apps in advance will make the automation setup proceed smoothly.
Enter the name of the app to be linked in the box.
■Google Sheets
Yoom is requesting additional access to your Google account. Press continue. When you move to the authentication screen, select Allow all permissions.
The screen will switch, and if the above display appears, the connection is complete.
■Prepare Google Sheets
Prepare the Google Sheets where you are managing the tasks you want to add.
As an example, it is set as follows, but you can set the item contents as you like.
■WordPress
Click "My Apps" in the left column and search for WordPress from "New Connection".
Refer to the annotations on the new registration screen to fill in the blanks and click add.
This completes the My Apps registration.
Next, copy the template to My Project and create a Flowbot.
If you haven't copied it yet, please copy the Flowbot template from below.
■Overview
This is a flow to create a post in WordPress when the status is updated in Google Sheets.
With Yoom, you can easily achieve this flow without any programming, as it allows for integration between apps.
■Recommended for
1. Those who use Google Sheets for business
・Those who manage web content information with Google Sheets
・Those who want to save the hassle of manual data entry
2. Teams that use WordPress for blogging or website management
・Content creators who create posts in WordPress
■Benefits of using this template
WordPress is a convenient tool for creating and managing websites and blogs.
However, if you manage content information with Google Sheets, manually transferring information to create posts can be time-consuming and labor-intensive.
By using this template, you can automatically create posts just by updating the status in Google Sheets once processes like content outline confirmation, slug duplication check, and campaign approval are completed. This not only reduces working time but also helps prevent transcription errors, omissions, and duplicate posts.
■Notes
・Please integrate both Google Sheets and WordPress with Yoom.
・You can choose the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
1. Hover over the banner and click "View Details"
2. On the transitioned page, click "Try this template"
3. Register for Yoom
※ If you have already completed registration, the login screen will be displayed, so please log in.
From here, we will edit the Flowbot.
Click on the Google Sheets icon "When a row is updated".
Check for any errors in the account information to be linked, enter the required items, and click "Next".
Set the activation interval.
The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
Please note that the shortest activation interval varies depending on the plan.
The data from Google Sheets will be displayed in a list, so click and insert the sheet you want to link. Set the sheet ID in the same way.
Specify the table range.
This time, the table range of the prepared Google Sheets is A~J.
Once the settings are complete, press the "Test button".
If "Test successful" is displayed, it is complete. Click Save.
Click on the WordPress icon "Create a new post".
Check for any errors in the account information to be linked, enter the required items, and click "Next".
Set up the API connection.
From within the screen box, select the record values for each item from the output.
Once the settings are complete, click "Test" → "Test successful" → "Save".
Once the Flowbot creation is complete, a display like the above will appear. The trigger is initially set to OFF, so turn it ON.
Template used this time
Create a post in WordPress when the status is updated in Google Sheets
■Overview
This is a flow to create a post in WordPress when the status is updated in Google Sheets.
With Yoom, you can easily achieve this flow without any programming, as it allows for integration between apps.
■Recommended for
1. Those who use Google Sheets for business
・Those who manage web content information with Google Sheets
・Those who want to save the hassle of manual data entry
2. Teams that use WordPress for blogging or website management
・Content creators who create posts in WordPress
■Benefits of using this template
WordPress is a convenient tool for creating and managing websites and blogs.
However, if you manage content information with Google Sheets, manually transferring information to create posts can be time-consuming and labor-intensive.
By using this template, you can automatically create posts just by updating the status in Google Sheets once processes like content outline confirmation, slug duplication check, and campaign approval are completed. This not only reduces working time but also helps prevent transcription errors, omissions, and duplicate posts.
■Notes
・Please integrate both Google Sheets and WordPress with Yoom.
・You can choose the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Google Sheets and WordPress.
If you find something interesting, please give it a try!
It is also possible to set up an integration where information is automatically added to Google Sheets when a post is published on WordPress.
■Overview
This is a flow to create a post in WordPress when the status is updated in Google Sheets.
With Yoom, you can easily achieve this flow without any programming, as it allows for integration between apps.
■Recommended for
1. Those who use Google Sheets for business
・Those who manage web content information with Google Sheets
・Those who want to save the hassle of manual data entry
2. Teams that use WordPress for blogging or website management
・Content creators who create posts in WordPress
■Benefits of using this template
WordPress is a convenient tool for creating and managing websites and blogs.
However, if you manage content information with Google Sheets, manually transferring information to create posts can be time-consuming and labor-intensive.
By using this template, you can automatically create posts just by updating the status in Google Sheets once processes like content outline confirmation, slug duplication check, and campaign approval are completed. This not only reduces working time but also helps prevent transcription errors, omissions, and duplicate posts.
■Notes
・Please integrate both Google Sheets and WordPress with Yoom.
・You can choose the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
Retrieve tasks due today from Google Sheets and notify chat tools in bulk daily
Automatically retrieve tasks due today from Google Sheets and notify tools like Slack or Google Chat in bulk every day.
■Overview
This is a flow that retrieves records from Google Sheets that match today's date and sends a batch notification to Slack daily.
■Recommended for
1. Those who use Google Sheets to manage their work
・Project leaders who manage task deadlines in Google Sheets
・Sales representatives who manage meeting schedules with clients in Google Sheets
2. Those who use Slack as their main communication tool
・Those who want to receive task reminders on Slack
・Those who want to send daily shared information in bulk to Slack
■Benefits of using this template
Google Sheets allows you to check content online, making it a suitable tool for collaboration.
However, when a team uses Google Sheets, each member needs to check the content individually, which can be cumbersome.
This template is suitable for those who want to send shared information from Google Sheets in bulk.
It eliminates the need for manual notification tasks, preventing notification omissions and enabling speedy information transmission within the team.
■Notes
・Please integrate Google Sheets and Slack with Yoom.
・The maximum number of records that can be retrieved from Google Sheets is 10. If you need to retrieve more than 10, the "Repeat the same process" operation is required.
※The "Repeat the same process" operation is available only with the Team Plan and Success Plan.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview
This is a flow that retrieves records from Google Sheets that correspond to today's date and sends a batch notification to Discord daily.
■Recommended for
1. Those who are using Google Sheets to manage their work
・HR personnel responsible for recruitment, interviews, and onboarding
・Accounting department personnel managing schedule of form-related tasks using Google Sheets
2. Those using Discord as a primary communication tool
・Those utilizing Discord for approval and procedural tasks
■Benefits of using this template
Google Sheets is a suitable tool for task management as it allows collaborative editing of a single sheet within a team.
However, manually notifying information from Google Sheets increases the risk of human error.
This template is suitable for those who want to automate notifications related to information sharing on Google Sheets.
It can notify tasks with deadlines on the day at a specific time, preventing task oversight and misalignment among team members, thus facilitating smooth workflow.
■Notes
・Please integrate both Google Sheets and Discord with Yoom.
・The maximum number of records that can be retrieved from Google Sheets is 10. If you need to retrieve more than 10, you will need the "Repeat the same process" operation.
※The "Repeat the same process" operation is available only with the Team Plan or Success Plan.
・Paid plans such as the Team Plan or Success Plan offer a two-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview
This is a flow that retrieves records from Google Sheets that match today's date and sends a batch notification to Google Chat daily.
■Recommended for
1. Those who use Google Sheets to conduct their business
・Consultants managing schedules with clients
2. Those who use Google Chat as their main communication tool
・Those who utilize Google Chat for sharing documents
・Those who use Google Chat for project management communications
■Benefits of using this template
Google Sheets can be edited outside the office as long as there is an internet connection.
However, manually notifying information from Google Sheets each time is inefficient and time-consuming.
This template is suitable for those who want to automate notifications via Google Chat even when outside the office.
By using this template, you can eliminate the need for manual notifications in different device environments, making notification tasks effortless.
■Notes
・Please integrate both Google Sheets and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
・The maximum number of records that can be retrieved from Google Sheets is 10. If you need to retrieve more than 10, you will need the "Repeat the same process" operation.
※The "Repeat the same process" operation is available only in the Team Plan and Success Plan.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
Register the content received by email in Google Sheets
Automatically register the content received in Gmail or Outlook into Google Sheets.
■Overview
This is a flow bot that extracts information from emails received in Gmail using AI and integrates it into a designated spreadsheet.
Please use it by forwarding emails from Gmail to the email address created in Yoom.
■Recommended for
・Those who want to manage specific emails in a list.
・Those who want to analyze emails using spreadsheet functions.
■Benefits of using this template
By using this template, you can extract specific content from received emails and manage it in a spreadsheet, making it possible to analyze inquiry emails and manage data. It is especially beneficial for improving customer support operations.
■Notes
・It is necessary to link both Gmail and spreadsheet accounts with Yoom.
・Feel free to change the content extracted by AI and the settings of the destination spreadsheet as needed.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operation of the configured flow bot will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI functions (operations).
Add to Google Spreadsheet when an order is placed
Automatically add information to Google Spreadsheet when an order is placed on platforms like Shopify or Square.
◼️Overview
This is a flow bot that automatically writes the submitted content to a spreadsheet when an order form is submitted.
Feel free to change the form items and the destination spreadsheet as needed.
The spreadsheet will add information to the last row of the table by creating a sheet in table format.
The created form can be published for use by external users such as clients and customers.
◼️Notes
・Please use it by linking your Google account with Yoom.
■Overview
This is a flow that adds a record to a Google Spreadsheet when there is a new order on Shopify.
You can avoid missing or overlooking information because the order details from Shopify are automatically added to Google Spreadsheet without having to check them manually.
■Notes
・Please integrate both Shopify and Google Spreadsheet with Yoom.
・Shopify is an app available only on the Team Plan and Success Plan.
・For Free Plan and Mini Plan users, the operations and data connections of the flow bot you set will result in errors, so please be careful.
・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview
This flow adds information to a Google Sheets database when order information is created or updated in Squarespace.
■Recommended for
1. Those who run an e-commerce site on Squarespace
・Those who want to centrally manage order information received on Squarespace using Google Sheets
・Those who want to reduce the hassle of manually syncing order information between Squarespace and Google Sheets
・Those who want to always check the latest order information in Google Sheets
2. Those who work based on order information from Squarespace
・Those who want to import order information into Google Sheets for detailed analysis
・Those who want order information created in Squarespace to be automatically reflected in Google Sheets
■Benefits of using this template
Squarespace is an excellent platform for easily creating websites, but there is a significant demand for utilizing the generated order information in other systems. By integrating with versatile tools like Google Sheets, you can flexibly perform data analysis and customer management. However, if you operate Squarespace and Google Sheets separately, you need to manually transfer order information, which can lead to human errors.
By utilizing this flow, order information created in Squarespace is automatically added to the Google Sheets database, eliminating the need for manual data entry and reducing the risk of input errors and data inconsistencies, thereby improving operational efficiency.
■Notes
・Please integrate Squarespace and Google Sheets with Yoom.
Notify Chat Tools When an Article is Published on WordPress
Automatically notify tools like Slack or Google Chat when an article is published on WordPress.
■Overview
This is a flow that notifies a Google Chat space when an article is updated in WordPress.
■Recommended for
1. Those who run a blog or website on WordPress
・Those who want to quickly share article publication information with team members or stakeholders
・Those who want to streamline promotional activities and social media posts after article publication
・Those who want to eliminate the hassle of manual notifications
2. Teams that want to streamline information sharing by linking WordPress and Google Chat
・Those who want to increase team members' awareness and site traffic by notifying Google Chat of article updates
・Those who want to conduct discussions and feedback on Google Chat after article updates
3. Those who want to reduce manual input work and automate actions between WordPress and Google Chat
・Owners of small and medium-sized enterprises aiming for operational efficiency
・Administrative and clerical staff with a lot of input work
■Benefits of using this template
・You can streamline operations by eliminating the need to manually input updated article information from WordPress into Google Chat, leading to significant time savings.
・Notifications are sent to Google Chat spaces immediately after an article is updated in WordPress, enabling rapid information sharing.
・You can freely customize the content to be notified and the channels to be notified in Google Chat spaces, allowing flexible adaptation to your company's operations.
・You can prevent errors associated with manual notifications (such as missed notifications or misdelivery).
・Sharing article update information on Google Chat facilitates smooth information collaboration among team members, leading to efficient promotional activities.
■Notes
・Please link both WordPress and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the following for details.
■Overview
This is a flow that notifies Discord when a post is published on WordPress.
■Recommended for
1. Those who run a blog or website using WordPress
・Those who want to receive notifications promptly when a new post is published
2. Those who use Discord as a communication tool
・Those who use Discord as a daily communication tool and want to share information smoothly within the team
・Those who want to automatically notify Discord when a new blog post is published and quickly inform all members
■Benefits of using this template
The benefit of using this flow is that it enables speedy information sharing.
This allows team members to quickly grasp the publication of posts and respond promptly to new content.
For example, it improves work efficiency as promotions or reviews of new articles can be conducted immediately.
Additionally, it facilitates communication among members and prevents information transmission leaks, leading to smoother project progress.
By utilizing this flow, the overall productivity of the team increases, enabling the provision of higher quality content as a result.
■Notes
・Please integrate both WordPress and Discord with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
This is a flow that notifies a Slack channel when an article is published on WordPress.
■Recommended for
1. Those who run a blog or website on WordPress
・Those who want to quickly share publication information with team members or stakeholders
・Those who want to streamline promotional activities and social media posts after publishing an article
・Those who want to eliminate the hassle of manual notifications
2. Teams that want to streamline information sharing by integrating WordPress and Slack
・Those who want to increase team awareness and website traffic by notifying Slack of article publications
・Those who want to conduct discussions or receive feedback on Slack after publishing an article
3. Those who want to reduce manual input tasks and automate actions between WordPress and Slack
・Owners of small and medium-sized enterprises aiming for operational efficiency
・Administrative and clerical staff with many input tasks
■Benefits of using this template
・You can improve operational efficiency by eliminating the need to manually input publication information from WordPress into Slack, leading to significant time savings.
・Notifications are sent to the Slack channel immediately after an article is published on WordPress, enabling rapid information sharing.
・You can freely customize the content of the notifications and the channels they are sent to, allowing flexible adaptation to your company's operations.
・Prevents errors associated with manual notifications (such as missed notifications or misdelivery).
・Sharing publication information on Slack facilitates smooth information collaboration among team members, leading to efficient promotional activities.
■Notes
・Please integrate Yoom with both WordPress and Slack.
Add a user to WordPress when an employee is registered in another app
Automatically add a user to WordPress when employee information is registered in Google Workspace, Notion, or similar services.
■Overview
This is a flow to add a user to WordPress when an employee is registered in Google Workspace.
With Yoom, you can easily achieve this flow without any programming, as it allows for integration between apps.
■Recommended for
1. Companies using Google Workspace
・Those who want to utilize the information of registered employees in other apps
2. Companies using WordPress for business
・Companies that create and operate an internal portal site with WordPress
・Those who manage business guidelines, FAQs, and internal communication articles with WordPress
■Benefits of using this template
When a user is registered in Google Workspace, you can automate the creation of a user with specific permissions in WordPress.
This allows you to register all Google Workspace users as subscribers if you are creating employee-only content on WordPress.
You can reduce the time spent on registration and prevent human errors such as input mistakes and registration omissions.
■Notes
・Please integrate Google Workspace and WordPress with Yoom.
・Google Workspace is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections of the flow bot you set will result in errors, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. You can use restricted apps during the free trial period.
・In this flow, the string before the @ in the email address will be reflected as the WordPress username and password.
■Overview
This is a flow to add a user to WordPress when an employee is registered in Notion.
With Yoom, you can easily achieve this flow without any programming, as it allows for app integration.
■Recommended for
1. Companies using Notion for business operations
・Those managing business app registration information with Notion
・Those managing employee data with Notion
2. Companies using WordPress for blog or website management
・Teams creating and managing web content with multiple people
・Team leaders assigning user permissions according to their responsibilities
・Those who want to reduce the hassle of user registration
■Benefits of using this template
When a new member joins the web content management team due to hiring or transfer, manually creating a WordPress user can lead to input errors or omissions.
By implementing this flow, you can automate the creation of WordPress users with specific permissions based on the information registered in the Notion database. This prevents human errors and allows new personnel to start their tasks smoothly.
Additionally, if you are creating employee-only content on WordPress, you can link it with the employee database and register everyone as subscribers upon joining.
■Notes
・Please integrate Yoom with both Notion and WordPress.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
Create a New Post in WordPress Using Form Content
Automatically create and publish a post in WordPress using content from Google Forms or similar sources.
■Overview
This is a flow for creating new posts on WordPress using the content from Google Forms.
■Recommended for
1. Those who frequently use Google Forms
・Those who want to post articles on WordPress based on responses from Google Forms
2. Those who manage blogs or websites on WordPress
・Those who find posting articles on WordPress cumbersome
・Those who want to efficiently streamline the posting process and produce more content
■Benefits of using this template
By using this template, you can post new articles on WordPress using Google Forms.
This provides several benefits, such as saving time. Since the posting process can be done on Google Forms, it increases convenience for those not familiar with WordPress, reducing the time spent on tasks.
Additionally, Google Forms can easily integrate with Google Sheets, allowing for automatic transcription of responses directly into Google Sheets.
This is effective for managing posted articles.
■Notes
・Please integrate both Google Forms and WordPress with Yoom.
・Refer to the following for methods on obtaining response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
■Overview
The workflow "Organize form content with ChatGPT and create a draft in WordPress" is a business workflow that reduces the hassle of content creation.
This makes the content creation process smoother.
■Recommended for
■Benefits of using this template
By automating the posting process to WordPress in sync with updates to Google Sheets, significant time savings can be achieved.
For example, you can manage a project in Google Sheets and update task progress. This update in Google Sheets can trigger an automatic update to the project page on WordPress, adding the progress status. This allows project managers to avoid manually entering progress into WordPress and focus on more strategic tasks.
Automation through the integration of Google Sheets and WordPress helps reduce human errors and maintain information consistency.
For instance, consider managing product information on an e-commerce site. You can manage product names, prices, and stock levels in Google Sheets and automatically display this information on the WordPress store page. This prevents typos from manual entry and discrepancies between Google Sheets and the store page information.
Integrating Google Sheets with WordPress automates content updates, significantly reducing operational burdens.
For example, if you manage blog post ideas in Google Sheets and post new articles weekly, you can set it up so that adding a new article title and content in Google Sheets automatically creates a new post in WordPress. This eliminates the need for manual article creation and updates, making regular content updates easier.
Integrating Google Sheets with WordPress enables work efficiency and automation. It reduces manual tasks and creates an environment where you can focus on important tasks. Refer to the steps introduced in this article to advance automation. This will not only improve work efficiency but also enhance information consistency and accuracy, boosting the productivity of the entire team.
