In this article, we will introduce how to automatically create WordPress posts using information from Google Sheets. For example, you can manage product information in a spreadsheet and automatically create a WordPress post when a new product is added. This eliminates the need for manual data entry, allowing you to focus more time on strategic tasks.
Recommended for
Those who want to automatically update project progress using Google Sheets and WordPress
Those who spend time creating posts manually but want to improve work efficiency through automation
Those who are overwhelmed with updating website content but want to automate regular updates
Those who find sharing information with team members cumbersome
Those who want to maintain consistency of information so that WordPress post content is accurately reflected
For those who want to try it right away
In this article, we will introduce the integration method using the no-code tool "Yoom". No complicated settings or operations are required, and even non-engineers can easily achieve this. You can start immediately using the template below, so please give it a try!
[What is Yoom]
How to Create a Post on WordPress When the Status is Updated in Google Sheets
From now on, I will introduce how to create a Flowbot called "Create a Post on WordPress When the Status is Updated in Google Sheets" using Yoom, which allows app integration without programming.
Step 1: Connect Google Sheets and WordPress to My Apps
Register Google Sheets and WordPress to My Apps in Yoom. Registering My Apps in advance will make the automation setup proceed smoothly.
Enter the name of the app to be linked in the box.
■Google Sheets
Yoom is requesting additional access to your Google account. Press continue. When you move to the authentication screen, select Allow all permissions.
The screen will switch, and if the above display appears, the connection is complete.
■Prepare Google Sheets
Prepare the Google Sheets where you are managing the tasks you want to add. As an example, it is set as follows, but you can set the item contents as you like.
■WordPress
Click "My Apps" in the left column and search for WordPress from "New Connection".
Refer to the annotations on the new registration screen to fill in the blanks and click add. This completes the My Apps registration.
Next, copy the template to My Project and create a Flowbot. If you haven't copied it yet, please copy the Flowbot template from below.
Create a post in WordPress when the status is updated in Google Sheets.
■Overview This is a flow to create a post in WordPress when a status is updated in Google Sheets. In Yoom, since you can connect applications without programming, you can easily achieve this flow.
■Recommended for 1. Those who use Google Sheets in their business - Those who manage web content information in Google Sheets - Those who want to eliminate the hassle of manual data transcription
2. Teams using WordPress for blog or website management - Content creators creating post articles using WordPress
■Notes - Google Sheets and WordPress need to be linked with Yoom. - You can choose the trigger frequency from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Please note that the shortest trigger interval varies depending on the plan.
1. Hover over the banner and click "View Details" 2. On the transitioned page, click "Try this template" 3. Register for Yoom ※ If you have already completed registration, the login screen will be displayed, so please log in.
Step 2: Set a trigger to activate when the status is updated in Google Sheets
From here, we will edit the Flowbot.
Click on the Google Sheets icon "When a row is updated".
Check for any errors in the account information to be linked, enter the required items, and click "Next".
Set the activation interval. The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Please note that the shortest activation interval varies depending on the plan.
The data from Google Sheets will be displayed in a list, so click and insert the sheet you want to link. Set the sheet ID in the same way.
Specify the table range.
This time, the table range of the prepared Google Sheets is A~J.
Once the settings are complete, press the "Test button". If "Test successful" is displayed, it is complete. Click Save.
Step 3: Set up a new post in WordPress
Click on the WordPress icon "Create a new post".
Check for any errors in the account information to be linked, enter the required items, and click "Next".
Set up the API connection. From within the screen box, select the record values for each item from the output.
Once the settings are complete, click "Test" → "Test successful" → "Save".
Step 4: Turn ON the trigger button
Once the Flowbot creation is complete, a display like the above will appear. The trigger is initially set to OFF, so turn it ON.
Template used this time Create a post in WordPress when the status is updated in Google Sheets
Create a post in WordPress when the status is updated in Google Sheets.
■Overview This is a flow to create a post in WordPress when a status is updated in Google Sheets. In Yoom, since you can connect applications without programming, you can easily achieve this flow.
■Recommended for 1. Those who use Google Sheets in their business - Those who manage web content information in Google Sheets - Those who want to eliminate the hassle of manual data transcription
2. Teams using WordPress for blog or website management - Content creators creating post articles using WordPress
■Notes - Google Sheets and WordPress need to be linked with Yoom. - You can choose the trigger frequency from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Please note that the shortest trigger interval varies depending on the plan.
■Overview This is a flow to create a post in WordPress when a status is updated in Google Sheets. In Yoom, since you can connect applications without programming, you can easily achieve this flow.
■Recommended for 1. Those who use Google Sheets in their business - Those who manage web content information in Google Sheets - Those who want to eliminate the hassle of manual data transcription
2. Teams using WordPress for blog or website management - Content creators creating post articles using WordPress
■Notes - Google Sheets and WordPress need to be linked with Yoom. - You can choose the trigger frequency from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Please note that the shortest trigger interval varies depending on the plan.
This is a flowbot that extracts information from emails received in Gmail using AI and links it to a specified spreadsheet. Please use it by forwarding emails from Gmail to the email address created in Yoom.
This is a flow to store survey results received in Outlook into Google Sheets.
■Notes ・Please connect both Outlook and Google Sheets to Yoom. ・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval may vary depending on your plan. ・Microsoft365 (formerly Office365) has home plans and business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the business plan. ・AI operations are features available only in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, operations set in the flowbot will result in errors, so please be aware of that. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview The "Organize form content with ChatGPT and create a draft in WordPress" workflow is a business workflow that reduces the effort of content creation. This makes the content creation process smoother.
■Recommended for ・Bloggers and content creators who tend to spend a lot of time creating blog posts ・Those who want to efficiently manage content by integrating ChatGPT and WordPress ・Those who regularly update blogs but struggle with coming up with article ideas ・Web marketers who want to improve efficiency by utilizing automation
■Notes ・Please integrate Yoom with both ChatGPT and WordPress. ・To execute ChatGPT (OpenAI) actions, a paid OpenAI API plan is required. (Payment must be possible when the API is used) https://openai.com/ja-JP/api/pricing/ ・The use of ChatGPT's API is provided by OpenAI for a fee, and it is a pay-as-you-go system based on tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when using the API.
Benefits and Examples of Integrating Google Sheets with WordPress
Benefit 1: Streamlining Work and Saving Time
By automating the posting process to WordPress in sync with updates to Google Sheets, significant time savings can be achieved. For example, you can manage a project in Google Sheets and update task progress. This update in Google Sheets can trigger an automatic update to the project page on WordPress, adding the progress status. This allows project managers to avoid manually entering progress into WordPress and focus on more strategic tasks.
Benefit 2: Preventing Errors and Ensuring Consistency
Automation through the integration of Google Sheets and WordPress helps reduce human errors and maintain information consistency. For instance, consider managing product information on an e-commerce site. You can manage product names, prices, and stock levels in Google Sheets and automatically display this information on the WordPress store page. This prevents typos from manual entry and discrepancies between Google Sheets and the store page information.
Benefit 3: Regular Content Updates and Reduced Operational Burden
Integrating Google Sheets with WordPress automates content updates, significantly reducing operational burdens. For example, if you manage blog post ideas in Google Sheets and post new articles weekly, you can set it up so that adding a new article title and content in Google Sheets automatically creates a new post in WordPress. This eliminates the need for manual article creation and updates, making regular content updates easier.
Conclusion
Integrating Google Sheets with WordPress enables work efficiency and automation. It reduces manual tasks and creates an environment where you can focus on important tasks. Refer to the steps introduced in this article to advance automation. This will not only improve work efficiency but also enhance information consistency and accuracy, boosting the productivity of the entire team.
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
With approximately 8 years of experience in the call center industry, I will share valuable content based on the challenges identified from various perspectives, including those of operators and management. By utilizing Yoom, I aim to communicate ways to enhance operational efficiency and ensure smooth service utilization.
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