"Managing Zoom users is a hassle" "It's tedious to constantly check for updates on Google Sheets" — Do you feel these challenges? Manually managing information on Google Sheets and Zoom in your work can lead to missed updates and errors, affecting the quality and speed of your operations.
However, many people may feel that integrating these apps requires specialized knowledge and is difficult to set up on their own.
That's where we recommend using the no-code tool Yoom for data integration. By automatically linking Google Sheets and Zoom, you can greatly improve the accuracy of user management and operational efficiency. This time, we will introduce specific setup methods, focusing on the flow of "deleting a user on Zoom when a row is updated in Google Sheets."
If you want to reduce your workload while ensuring reliable information management, please read to the end.
For those who want to try it quickly
By using Yoom, you can easily integrate Google Sheets and Zoom without any code. Yoom provides templates for integrating Google Sheets and Zoom in advance, so you can achieve integration immediately just by registering, even without API knowledge.
When a row is updated in Google Sheets, remove a user from Zoom.
■Overview The workflow 'Delete a user in Zoom when a row is updated in Google Spreadsheet' automates Zoom user management based on changes in spreadsheet data. This eliminates the need for manual user deletion tasks and improves management efficiency. This workflow is especially useful in environments with frequent team member turnover or where large-scale user management is required.
■Recommended for - Team leaders who regularly use Google Spreadsheet and Zoom - IT administrators who spend a lot of time on manual user management tasks - Business operators who wish to streamline user deletion tasks in Zoom - Those who want to automate business processes by utilizing data integration
■Notes - Connect each of Google Spreadsheet and Zoom with Yoom.
What You Can Do by Integrating Google Sheets and Zoom
By integrating Google Sheets and Zoom via API, you can automatically transfer data from Google Sheets to Zoom!
Simply click "Try it out" on the automation example you're interested in and register an account to immediately experience the integration of Google Sheets and Zoom. Registration takes just 30 seconds, so feel free to try it out!
Remove a User in Zoom When a Row is Updated in Google Sheets
This flow removes a user in Zoom when data is updated in Google Sheets. This can improve the efficiency of user management!
When a row is updated in Google Sheets, remove a user from Zoom.
■Overview The workflow 'Delete a user in Zoom when a row is updated in Google Spreadsheet' automates Zoom user management based on changes in spreadsheet data. This eliminates the need for manual user deletion tasks and improves management efficiency. This workflow is especially useful in environments with frequent team member turnover or where large-scale user management is required.
■Recommended for - Team leaders who regularly use Google Spreadsheet and Zoom - IT administrators who spend a lot of time on manual user management tasks - Business operators who wish to streamline user deletion tasks in Zoom - Those who want to automate business processes by utilizing data integration
■Notes - Connect each of Google Spreadsheet and Zoom with Yoom.
Add a User to Zoom When a Row is Added in Google Sheets
This flow adds a user to Zoom when data is added in Google Sheets. It helps prevent missing user additions and is expected to reduce work-related issues.
Add a user to Zoom when a row is added in Google Sheets.
Create a Zoom Meeting When a Row is Added in Google Sheets
This flow creates a Zoom meeting when data is added in Google Sheets. It reduces the effort required to create meetings and is expected to improve work efficiency.
Create a Zoom meeting when a row is added in Google Sheets.
Let's Create a Flow to Integrate Google Sheets and Zoom
Let's get started by creating a flow that integrates Google Sheets with Zoom! This time, we will use Yoom to proceed with the integration of Google Sheets and Zoom without any coding, so if you do not have a Yoom account yet, please register here to create an account.
[What is Yoom]
This time, we will create a flow to integrate the data received in Google Sheets with Zoom! The creation process is broadly divided into the following steps:
Integrate Google Sheets and Zoom with My Apps
Copy the template
Set up triggers in Google Sheets and actions in Zoom
Turn on the trigger and check the operation
When a row is updated in Google Sheets, remove a user from Zoom.
■Overview The workflow 'Delete a user in Zoom when a row is updated in Google Spreadsheet' automates Zoom user management based on changes in spreadsheet data. This eliminates the need for manual user deletion tasks and improves management efficiency. This workflow is especially useful in environments with frequent team member turnover or where large-scale user management is required.
■Recommended for - Team leaders who regularly use Google Spreadsheet and Zoom - IT administrators who spend a lot of time on manual user management tasks - Business operators who wish to streamline user deletion tasks in Zoom - Those who want to automate business processes by utilizing data integration
■Notes - Connect each of Google Spreadsheet and Zoom with Yoom.
First, connect Google Sheets and Zoom to My Apps. Once logged into Yoom, click "Add" from "My Apps" in the left menu.
[For Google Sheets]
※Make sure to create the sheet you will use in advance!
1. Search for "Google Sheets" and select it from the list of apps.
2. Click "Sign in with Google".
3. Enter the email address and password for the Google Sheets you want to connect with Yoom. On the [Sign in to Yoom] screen, click "Continue".
4. Select all the information Yoom can access and click "Continue". ※If you have already connected another Google app, access permissions are pre-granted as shown in the red frame.
This completes the My Apps connection for Google Sheets.
[For Zoom]
1. Search for "Zoom" and select Zoom (OAuth) from the list of apps.
2. Enter the Zoom Client ID and Client secret. The Client ID and Client secret can be obtained from the app registration in the Zoom App Marketplace.
For more information on how to refer to the Client ID and Client secret, as well as Zoom app integration, please also check the help page.
This completes the My Apps connection for Zoom.
Step 2: Copy the Template
Once the My Apps connection is complete, let's set up the template right away. Click "Try it" on the banner below to copy the template.
When a row is updated in Google Sheets, remove a user from Zoom.
■Overview The workflow 'Delete a user in Zoom when a row is updated in Google Spreadsheet' automates Zoom user management based on changes in spreadsheet data. This eliminates the need for manual user deletion tasks and improves management efficiency. This workflow is especially useful in environments with frequent team member turnover or where large-scale user management is required.
■Recommended for - Team leaders who regularly use Google Spreadsheet and Zoom - IT administrators who spend a lot of time on manual user management tasks - Business operators who wish to streamline user deletion tasks in Zoom - Those who want to automate business processes by utilizing data integration
■Notes - Connect each of Google Spreadsheet and Zoom with Yoom.
When the template is copied to Yoom, the following screen will be displayed, so press "OK".
Step 3: Set Triggers for Google Sheets
(1) Click on "When a row is updated" at the top of the template.
(2) In "Account information connected to Google Sheets", select the account information for the target Google Sheet and click "Next".
(3) Check the precautions on the next screen.
Refer to an existing or newly created sheet in Google Sheets.
(4) The "Trigger interval" can be selected from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes, but it is generally recommended to set the shortest time. ※ Please note that the available intervals vary depending on the plan.
(5) Set the ID of the target spreadsheet in "Spreadsheet ID".
A list of spreadsheets will be displayed from "Candidates". Clicking on the spreadsheet name will automatically enter the spreadsheet ID, so select the appropriate one.
(6) Set the sheet ID of the target spreadsheet in "Sheet ID".
Clicking on the sheet name will automatically enter the sheet ID, so select the appropriate sheet name.
(7) Set the following:
Table range (start)/(end): Set the range of the table to be read within the sheet
Column with unique values: Set the column containing information that does not overlap with other values, such as ID or email address (user ID row)
Column to detect updates: Set the update column that will trigger the activation (this time specify the status row)
(8) After updating the specified column (= column D), click "Test". If "Test successful" is displayed, click "Save" to complete the setup.
Step 4: Set Actions for Zoom
(1) Click on "Get user information" in the template.
(2) In "Linked Account", select the linked Zoom account information and click "Next".
(3) Set the user ID or email address of the user whose information you want to retrieve in "User ID or email address". You can also quote the user ID or email address from "When a row is updated" in "Retrieved value".
(4) Run the test and check if the user information registered in Zoom is extracted in "Retrieved data".
If there are no issues, click "Save" to complete the setup.
Step 5: Set Actions for Zoom
(1) Click on "Delete user" at the bottom of the template.
(2) In "Linked Account", select the linked Zoom account information and click "Next".
(3) Set the user ID of the user to be deleted in "User ID". By selecting "User ID" in "Get user information" in "Retrieved value", you can automatically quote the user ID.
Once the setup is complete, run the test. If the Zoom user is deleted, the setup is complete.
Step 6: Turn on the Trigger and Check Operation
This completes all the settings. After completing the setup, a pop-up like the one below will be displayed, so turn on the trigger. Check to see if the flow is working properly!
If you want to link Zoom data to Google Sheets
This time, we introduced how to link data from Google Sheets to Zoom, but if you want to link data from Zoom to Google Sheets, please also use the following template.
Retrieve data from Google Sheets and send an email after a Zoom meeting
This is a flow to retrieve data from Google Sheets and send an email after a Zoom meeting. You can smoothly send follow-up emails after the meeting, which is expected to improve satisfaction.
Automatically send follow-up emails by retrieving addresses from Google Sheets after the Zoom meeting ends.
■Overview This is a flow to send an email after retrieving data from Google Sheets post-Zoom meeting. By using Yoom, you can easily connect apps without programming.
■Recommended for 1. Those who manage data using Google Sheets ・Those who want to streamline the process of sending follow-up emails to participants after meetings ・Those who want to eliminate the hassle of manually retrieving participant addresses and sending emails
2. Companies or organizations that hold online meetings using Zoom ・Those who want to automate the sending of follow-up emails for online meetings ・Those who want to conduct follow-ups quickly and reliably after meetings
■Notes ・Please connect both Zoom and Google Sheets with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
This flow involves summarizing the content of a meeting and adding it to Google Sheets once Zoom ends. This should enable more efficient sharing of meeting content.
When Zoom ends, summarize and add to Google Spreadsheet.
Other Automation Examples Using Google Sheets and Zoom API
Beyond integration with Zoom, utilizing Google Sheets and the Zoom API allows for the automation of various tasks. If any of these pique your interest, please feel free to give them a try!
Convenient Automation Examples Using Google Sheets
You can automatically create files based on the contents of Google Sheets or automatically transfer information added or edited in other apps to Google Sheets.
Add a record to Salesforce when a row is added in Google Sheets.
This is a flow to issue a document based on customer information in Google Sheets and send it to Gmail.
■Notes ・Please link Google Sheets and Gmail with Yoom. ・The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
This is a flow where you fetch report information from Meta Ads (Facebook) at a specified time daily, and automatically log it in a Google Spreadsheet.
You can automatically extract and save audio based on Zoom meeting record information, or automatically create Zoom meetings based on calendar schedules.
Once the Zoom meeting ends, automatically save the recording data to Dropbox.
■Overview The "Automatically save recording data to Dropbox after Zoom meeting ends" workflow leverages the integration of Zoom and Dropbox to streamline the management of meeting recordings. After the meeting ends, the recording data is automatically saved to Dropbox, reducing the need for manual transfer tasks and easing data management.
■Recommended for ・Business professionals who frequently use Zoom and want to efficiently manage meeting recordings ・Team leaders who spend time saving and sharing recording data ・Companies already using Dropbox and looking to strengthen integration with other tools ・Administrators who want to automate data organization after meetings to improve work efficiency ・Those who want to reduce manual data saving tasks and focus on more creative work
■Notes ・Please integrate Zoom and Dropbox with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・To obtain Zoom recording information, meeting data must be cloud recorded. ・Cloud recording is limited to specific Zoom plans, so please be aware. For details, please refer here. ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be aware. ・For details on the file size that can be handled by triggers and each operation, please check below. https://intercom.help/yoom/en/articles/9413924
This flow automatically transcribes and summarizes the meeting content and notifies Microsoft Teams of the transcription results when a Zoom meeting ends.
This time, we introduced a method to reduce the hassle of user management by integrating Google Sheets with Zoom. With Yoom, anyone can easily start automating tasks without programming knowledge. The setup progresses step by step, so even beginners can feel at ease!
By simply registering for Yoom for free, you can significantly streamline your tasks. Take this opportunity to experience the convenience of Yoom.
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
I have been working as a web writer and director for over two years. I resonate with Yoom's vision and have been entrusted with the responsibility of managing blog production. Leveraging the skills I have developed through various writing tasks, I am committed to delivering content that is easy to understand and meets the needs of all users.
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