Automatically Send and Forward Email Content to Gemini
You can automatically forward email content to Gemini, making it easier to summarize email messages smoothly!
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Generative AI like Gemini is a convenient tool that can quickly complete tasks that were previously done manually, making it an indispensable app today!
However, to utilize it, actions such as accessing Gemini and inputting prompts are necessary. Have you ever thought, "I wish I could use it a bit more smartly!"?
<span class="mark-yellow">Automation using Gemini is the solution to such demands!</span>
If you can implement automation using Gemini, you will be able to ask questions directly to Gemini from any tool and send or add responses to specific tools!
You might be able to use Gemini more smoothly than before, so if you want to make your work with generative AI more convenient, please take a look!
Yoom has templates ready for automating workflows using Gemini! If you want to try it right away, click the banner below to get started!
There are various ways to automatically notify Gemini data. We have picked up some methods for you to check out!
By clicking "Try it" on the automation example you're interested in and registering an account, you can immediately experience Gemini's automatic updates. Registration takes only 30 seconds, so feel free to give it a try!
This is a flow that utilizes Gemini starting from form apps like Google Forms. Since you can ask questions directly from the form, it is expected to improve work efficiency.
You can automatically forward email content to Gemini, making it easier to summarize email messages smoothly!
Send data from Google Sheets and other sources to Gemini, and you can also transfer the responses to other tools!
Let's get started by creating a flow to automatically notify Gemini data! This time, we will proceed with the setup using Yoom, a no-code platform. If you do not have a Yoom account yet, please create one using this registration form.
[What is Yoom]
This time, we will create a flow bot that summarizes the responses from Google Forms and notifies them via Gemini!
The creation process is broadly divided into the following steps:
First, connect Google Forms, Gemini, and Slack with My Apps.
After logging into Yoom, click "+ Add" from "My Apps" in the left menu.
[For Google Forms]
1. Search for "Google Forms" and select Google Forms from the list of apps.
2. Click "Sign in with Google".
3. On the [Log in to Yoom] screen, click "Continue".
4. Check all the checkboxes under "Select the information Yoom can access" and click "Continue".
This completes the app connection for Google Forms.
[For Gemini]
1. Search for "Gemini" and select Gemini from the list of apps.
2. Set "Account Name" and "Access Token".
To obtain the API key required for setting the access token, click "here" indicated by the red arrow.
3. You will be redirected to Gemini, where you should click "Get API Key".
4. Agree to the terms of use and privacy policy by checking the box, then click "Agree".
5. On the next screen, click "Create API Key".
6. An API key will be generated, so click "Copy" to copy the API key.
7. Return to Yoom, paste the copied API key into "Access Token". Set any name you like for "Account Name", such as "Admin Account", and click "Add".
This completes the My Apps connection for Gemini.
[For Slack]
1. Search for "Slack" and select Slack from the list of apps.
2. Sign in to the Slack account you want to connect with Yoom. Then set the following:
After completing the settings, click "Allow".
This completes the My Apps connection for Slack.
Once the My Apps connection is complete, let's set up the template right away.
Click "Try it" on the banner below to copy the template.
When the template is copied to Yoom, the following screen will be displayed, so press "OK".
(1) Click on "When a response is submitted" at the top of the template.
(2) Select the account information for the Google Form you want to link with in "Account information to link with Google Form" and click "Next".
(3) Select the trigger activation interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
It is recommended to set the shortest time as a basic rule.
*Please note that the activation interval varies depending on the plan.
(4) Enter the ID of the target form in "Form ID".Once the input is complete, click "Test".
The "Form ID" is the part of "https://docs.google.com/forms/d/FormID/edit" when you open the target form. *Red frame in the image
(5) If the test is successful, the information obtained from the response content will be displayed in "Output".
Click "+Add value to Retrieve" and add the items to be used for the file ID and file name to the output and save.
(6) When you click "Add value to obtain", the following screen will be displayed.
Click the + button next to the value where the desired response content is listed, and click "Add".
(7) Once you have added values to the "Output", click the pencil icon.
(8) Change the "Item name" to something easy to understand like "Name" or "Email", and click "Save".
(9) It is recommended to delete the default settings of "Name", "Email address", and "Response content" by clicking the × button.
(10) This time, it was set as shown in the following image.
Set it as desired according to the content of the form.
*By default, the output that can be obtained from Google Forms is limited to "Response ID", "Last response date", "Response creation date", and "Respondent's email address". To obtain the response content, you need to add output with JSONPATH. For how to add output, please check the help page.
Finally, click "Save" to complete the setup.
(1) Click "Generate content" in the template.
(2) Select the account information for Gemini you want to link with in "Account information to link with Gemini" and click "Next".
(3) Select the Gemini model to analyze in "Model".
(4) Set the content to instruct Gemini in "Prompt".
Add the phrase "Please summarize the following content" and select the form response items from "When a response is submitted" in "Output".
(5) You can instruct Gemini's role in "systemInstruction".
Once the setup is complete, execute "Test".
(6) If the test is successful and the generated content is correctly reflected in "Output", click "Save" to complete the setup.
(1) Click "Send message to channel" in the template.
(2) Select the Slack account information you want to operate in "Account information to link with Slack".
(3) Set the destination for sending the summarized form response content in Gemini in "Channel ID to post to".
The list of channels in the linked account will be displayed in "Candidates", so select the target channel name.
(4) Set the message to be displayed when notifying in "Message".
Enter the text as shown in the following image, and select "Generated content" from "Generate content" in "Output".
(5) Click "Test" to actually send a message to Slack.
Check if it shows "Test successful" and if the message has been delivered to Slack.
If the form response content is correctly reflected, click "Save" to complete the setup.
This completes all the settings.
After completing the setup, a pop-up like the one below will be displayed, so turn ON the trigger.
Check if the flow operates normally!
Yoom has many other automation examples using Gemini!
In addition to linking with other forms, email tools, and chat tools, image analysis is also possible!
By implementing the automation introduced this time, you can not only ask questions to Gemini from other tools but also send and add responses to any tool you choose!
This may help speed up your work by utilizing generative AI. Additionally, you'll likely find it easier to share response content with your team!
Moreover, automation using Gemini can be easily achieved by utilizing Yoom, which requires no programming!
Since you can smoothly implement automation without specialized knowledge like that of an engineer, beginners might find this advantageous.
If you want to implement such automation, register with Yoom now!
You can create a free account, allowing you to immediately check the actual usability! Please give it a try!
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