Google Meet is incredibly convenient for real-time discussions with distant clients or members from other branches! However, have you ever found it surprisingly tedious to manually notify about meetings, upload recorded data to folders, or even create minutes?
Actually, all these manual tasks can be automated! By automating, you can achieve faster and smoother data transmission and notifications than doing it manually, which should improve work efficiency!
In this article, we will explain in detail, with images, how to automate tasks using Google Meet. You can implement automation without difficult technical knowledge, so make sure to check it out!
For those who want to try it quickly
Yoom offers templates for automating workflows using Google Meet! If you want to try it right away, click the banner below to get started!
Notify Microsoft Teams when a meeting starts on Google Meet.
■Overview The "Notify Microsoft Teams when a meeting starts on Google Meet" flow is a business workflow that utilizes the integration between Google Meet and Microsoft Teams to automatically send notifications when a meeting starts. By notifying Microsoft Teams every time a meeting starts on Google Meet, information sharing with the entire team becomes smoother. Implementing this workflow eliminates the need for manual notification tasks, enabling efficient communication.
■Recommended for ・Those who use Google Meet and Microsoft Teams regularly and want to strengthen integration ・Project managers or team leaders who want to quickly share meeting starts with the entire team ・Business users who want to improve work efficiency through the automation of notification tasks ・IT personnel who want to manage multiple communication tools in an integrated manner
■Notes ・Please integrate both Google Meet and Microsoft Teams with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has both home and general business plans (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
Various Ways to Automatically Notify Google Meet Data
There are various ways to automatically notify Google Meet data. We have picked up some methods for you to check out! Simply click "Try it out" on the automation example you're interested in, register an account, and you can immediately start automatically sending Google Meet data. Registration takes only 30 seconds, so feel free to give it a try! Register for a Yoom account here.
Automatically Send Google Meet Content to Chat Tools
You can notify the meeting information from Google Meet to the communication app you always use. This makes it easier to share information with your team.
Notify Microsoft Teams when a meeting starts on Google Meet.
■Overview The "Notify Microsoft Teams when a meeting starts on Google Meet" flow is a business workflow that utilizes the integration between Google Meet and Microsoft Teams to automatically send notifications when a meeting starts. By notifying Microsoft Teams every time a meeting starts on Google Meet, information sharing with the entire team becomes smoother. Implementing this workflow eliminates the need for manual notification tasks, enabling efficient communication.
■Recommended for ・Those who use Google Meet and Microsoft Teams regularly and want to strengthen integration ・Project managers or team leaders who want to quickly share meeting starts with the entire team ・Business users who want to improve work efficiency through the automation of notification tasks ・IT personnel who want to manage multiple communication tools in an integrated manner
■Notes ・Please integrate both Google Meet and Microsoft Teams with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has both home and general business plans (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
By setting the end of the meeting as a trigger, you can automatically receive an email notification when the meeting concludes. This ensures that you can thoroughly check the meeting information without missing anything!
After a meeting ends on Google Meet, convert the meeting content into minutes and notify via Outlook.
■Overview The workflow "After ending a meeting on Google Meet, convert the meeting content into minutes and notify via Outlook" automates post-meeting follow-ups and improves work efficiency. It automatically summarizes the content of meetings held on Google Meet into minutes and notifies participants and stakeholders through Outlook. This is an ideal solution for those who want to eliminate the hassle of manually creating and sharing minutes and smoothly share information. By implementing this workflow, you can streamline post-meeting tasks and ensure the sharing of important information. It supports daily operations and contributes to improving team productivity.
■Recommended for ・Business professionals who frequently use Google Meet and spend time creating minutes after meetings ・Project managers who want to accurately record meeting content and quickly share it with the team and stakeholders ・Office workers who use Outlook for internal communication ・IT personnel in companies who want to advance automation of operations and reduce manual work for efficiency ・Executives and managers who want to standardize post-meeting follow-ups and prevent mistakes
■Notes ・Please link Google Meet, Google Drive, and Outlook with Yoom. ・The AI operation for transcribing audio is only available in the Team Plan and Success Plan. In the case of the Free Plan and Mini Plan, the operation of the flow bot set will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations). ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・Details on the file size that can be handled by triggers and each operation can be found here. ・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・The shortest activation interval varies depending on the plan, so please be careful. ・Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and if you are not subscribed to the general corporate plan, authentication may fail.
■Overview The "Notify via Gmail when a meeting ends on Google Meet" flow is a business workflow designed to ensure you don't miss the end of a meeting and can quickly follow up. It sets up a system where you automatically receive a notification in Gmail when an important meeting on Google Meet ends. This allows for smooth post-meeting actions and strengthens team collaboration. It prevents manual checks and notification oversights, supporting efficient business operations.
■Recommended for ・Business professionals who frequently use Google Meet and spend time on post-meeting follow-ups ・Team leaders who want to automatically send follow-up emails when a meeting ends ・Administrative staff who find manual notification tasks cumbersome ・IT personnel in companies looking to advance automation and improve efficiency ・Owners of small and medium-sized enterprises who want to centralize meeting management and collaboration
■Notes ・Please integrate both Google Meet and Gmail with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・The shortest trigger interval varies depending on the plan, so please be aware.
Let's Create a Flow to Automatically Notify Google Meet Data
Let's get started with creating a flow to automatically notify Google Meet data! This time, we will proceed with the setup using Yoom, a no-code platform. If you don't have a Yoom account yet, please create one using the registration form here.
[What is Yoom]
This time, we will create a flow bot that "notifies Microsoft Teams when a meeting starts on Google Meet"!
The creation process is broadly divided into the following steps.
Registering My Apps for Google Meet and Microsoft Teams
Copying the template
Setting the trigger for Google Meet and the action for Microsoft Teams
Turning on the trigger to complete the flow operation preparation
Notify Microsoft Teams when a meeting starts on Google Meet.
■Overview The "Notify Microsoft Teams when a meeting starts on Google Meet" flow is a business workflow that utilizes the integration between Google Meet and Microsoft Teams to automatically send notifications when a meeting starts. By notifying Microsoft Teams every time a meeting starts on Google Meet, information sharing with the entire team becomes smoother. Implementing this workflow eliminates the need for manual notification tasks, enabling efficient communication.
■Recommended for ・Those who use Google Meet and Microsoft Teams regularly and want to strengthen integration ・Project managers or team leaders who want to quickly share meeting starts with the entire team ・Business users who want to improve work efficiency through the automation of notification tasks ・IT personnel who want to manage multiple communication tools in an integrated manner
■Notes ・Please integrate both Google Meet and Microsoft Teams with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has both home and general business plans (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
Step 1: Register My Apps for Google Meet and Microsoft Teams
Before setting up the flow bot, let's work on linking Yoom with the apps.
Google Meet My App Registration Procedure
Once you log in to Yoom, select My Apps and click on "+ Add".
Use the search box in the app list to select Google Meet.
Click on "Sign in with Google".Select the account you want to link.
Click "Continue".
Select "Continue".
Now, the Google Meet My App registration is complete.
Microsoft Teams My App Registration Procedure
Next, let's link Microsoft Teams. Click on My Apps → "+ Add" in the same way as before.
Use the search box in the app list to select Microsoft Teams.
Select the account to link.Enter the password.
Now, the Microsoft Teams My App registration is complete.
Step 2: Copy the Template
Next, let's copy the template from the Yoom site. While it's possible to create a flow bot from scratch in Yoom, here we'll guide you through the process using a template for easier setup. Click "Try it" on the banner below.
Notify Microsoft Teams when a meeting starts on Google Meet.
■Overview The "Notify Microsoft Teams when a meeting starts on Google Meet" flow is a business workflow that utilizes the integration between Google Meet and Microsoft Teams to automatically send notifications when a meeting starts. By notifying Microsoft Teams every time a meeting starts on Google Meet, information sharing with the entire team becomes smoother. Implementing this workflow eliminates the need for manual notification tasks, enabling efficient communication.
■Recommended for ・Those who use Google Meet and Microsoft Teams regularly and want to strengthen integration ・Project managers or team leaders who want to quickly share meeting starts with the entire team ・Business users who want to improve work efficiency through the automation of notification tasks ・IT personnel who want to manage multiple communication tools in an integrated manner
■Notes ・Please integrate both Google Meet and Microsoft Teams with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has both home and general business plans (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
Now you have a copy of the template! The copied template is saved in My Projects.
Step 3: Set up the Google Meet Trigger
Next, let's proceed to the Flowbot settings! Click on "When the meeting starts" in the copied template.
Select the Linked Account and Action
The title is already entered when copied, but you can change it! Check the account information linked with Google Meet. Ensure that the trigger action "When the meeting starts" is selected, and click "Next".
API Connection Settings for App Trigger
Set the trigger activation interval. The trigger activation timing can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. The shortest interval you can set for the trigger depends on your plan, so be sure to check that. The trigger activation interval is the time to check if the trigger action (when the meeting starts) is executed at the set time. It is generally recommended to set it to the shortest activation interval of the plan. After setting, execute the trigger action (when the meeting starts) and click test.
If you can obtain Google Meet information as output, please save it.
Step 4: Set up the Microsoft Teams Action
This is the last setting item! Click "Send message to the channel" to proceed with the settings.
Select the Linked Account and Action
The title can be changed. Check the account information linked with Microsoft Teams. Ensure that the action "Send a message to the channel" is selected, and click next.
API Connection Settings
Select the team ID and channel ID from the candidates.
Create a message by selecting the items you want to notify from the values obtained from Google Meet. By using the obtained values, you don't need to manually set the values each time. You can also create a message without using the obtained values, but notifying Google Meet information makes it easier to share information! For more details, refer to here. After setting, click test, and if the message can be notified to the channel, please save it.
After saving, turn on the trigger and check the operation.
The Flowbot settings are now complete.
Other Automation Examples Using Google Meet
Yoom offers many more automations utilizing Google Meet! Be sure to explore automations with the apps you use regularly.
After a meeting ends on Google Meet, store the recording data in Google Drive and send a notification via Gmail.
■Overview This is a flow to store recording data in Google Drive and notify via Gmail after ending a meeting on Google Meet.
■Recommended for ・Companies or teams that frequently use Google Meet Those who want to efficiently manage meeting recording data ・Persons in charge who spend time on manual data saving and notifications Those who want to reduce workload by automating and focus on other important tasks ・Administrators who want to smoothly organize and share meeting recordings Those who want to send recorded audio data by linking Google Drive and Gmail ・Those who use Gmail as their main communication tool Those who share files via email
■Notes ・Please link Google Meet, Google Drive, and Gmail with Yoom.
■Overview The "After ending a meeting on Google Meet, store the recording data in Dropbox and notify on Google Chat" workflow automates the management of online meeting recordings. Once the meeting recording is finished, Yoom automatically saves the recording data to Dropbox and notifies stakeholders via Google Chat. This reduces the hassle of saving and sharing recordings, facilitating smooth team communication.
■Recommended for - Business users who frequently use Google Meet and find managing meeting recordings cumbersome - Team leaders who want to centrally manage recording data in Dropbox and easily share it - Administrators who want to quickly communicate meeting information to the team using Google Chat - IT personnel in companies looking to improve productivity through automation - Those who want to streamline business workflows by integrating multiple SaaS applications
■Notes - Please integrate Yoom with Google Meet, Dropbox, and Google Chat. - Integration with Google Chat is only possible with Google Workspace. Please refer to the following for details. https://intercom.help/yoom/en/articles/6647336 - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - Please note that the shortest activation interval varies depending on the plan.
■ Overview After a meeting on Google Meet, do you find it time-consuming to listen back to the recording, transcribe it, create minutes, and copy them into Microsoft Excel? This series of tasks is not only time-consuming but also prone to manual transcription and copying errors. By using this workflow, you can automate everything from automatic transcription of audio to AI summarization and recording to Microsoft Excel, triggered by the end of a Google Meet meeting, solving the challenges of creating minutes.
■ Recommended for ・Those who have many meetings on Google Meet and want to reduce the effort of creating minutes ・Team members who manually transcribe and summarize from recorded meeting data ・Those who want to eliminate transcription inaccuracies and copying errors to create accurate minutes
■ Notes ・Please connect Google Meet and Yoom. ・Microsoft 365 (formerly Office 365) has consumer plans and general business plans (Microsoft 365 Business). If you are not subscribed to a business plan, authentication may fail. ・For the trigger, you can select an execution interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum execution interval varies by plan. ・The maximum downloadable file size is 300 MB. Depending on the app specifications, it may be less than 300 MB, so please be aware. ・For details on the file sizes that can be handled by the trigger and each operation, please refer to the following: https://intercom.help/yoom/en/articles/9413924 ・The Wait AI operation is available only with the Team Plan and Success Plan. On the Free Plan or Mini Plan, the operations of the configured Flowbot will result in an error, so please be aware. ・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
We introduced how to use the no-code tool Yoom to automatically send, notify, and forward Google Meet data to chat tools and email tools!
By quickly notifying the start and end of meetings, it becomes easier to notice ongoing meetings and understand and manage business activities, such as what kind of meetings were held and when! Additionally, since recording data can also be automated, it will be easier to smoothly review the data of meetings you couldn't attend on another day.
Moreover, this automatic sending and forwarding can be easily achieved by using Yoom, which requires no programming! Since automation can be smoothly introduced without specialized knowledge like that of an engineer, beginners might find this advantageous.
If you want to implement such automation, register with Yoom now! Since you can create a free account, you can immediately check the actual usability! Please give it a try!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
After being in charge of sales and CA at a human resources company for about 5 years, I have been involved in jobs such as creating job advertisements and scouting sentences at companies that hire engineers.
I'm fascinated by Yoom's revolutionary service of “automating office work.”
I would like to write so that I can send out information that can be useful to everyone, even a little bit.
.avif)
