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Google Meet is incredibly convenient for real-time discussions with distant clients or members from other branches!
However, have you ever found it surprisingly tedious to manually notify about meetings, upload recorded data to folders, or even create minutes?
Actually, all these manual tasks can be automated!
<span class="mark-yellow">By automating, you can achieve faster and smoother data transmission and notifications than doing it manually, which should improve work efficiency!</span>
In this article, we will explain in detail, with images, how to automate tasks using Google Meet.
You can implement automation without difficult technical knowledge, so make sure to check it out!
Yoom offers templates for automating workflows using Google Meet!
If you want to try it right away, click the banner below to get started!
There are various ways to automatically notify Google Meet data.
We have picked up some methods for you to check out!
Simply click "Try it out" on the automation example you're interested in, register an account, and you can immediately start automatically sending Google Meet data.
Registration takes only 30 seconds, so feel free to give it a try!
Register for a Yoom account here.
You can notify the meeting information from Google Meet to the communication app you always use.
This makes it easier to share information with your team.
By setting the end of the meeting as a trigger, you can automatically receive an email notification when the meeting concludes.
This ensures that you can thoroughly check the meeting information without missing anything!
Let's get started with creating a flow to automatically notify Google Meet data!
This time, we will proceed with the setup using Yoom, a no-code platform.
If you don't have a Yoom account yet, please create one using the registration form here.
[What is Yoom]
This time, we will create a flow bot that "notifies Microsoft Teams when a meeting starts on Google Meet"!
The creation process is broadly divided into the following steps.
Before setting up the flow bot, let's work on linking Yoom with the apps.
Once you log in to Yoom, select My Apps and click on "+ Add".
Use the search box in the app list to select Google Meet.
Click on "Sign in with Google".Select the account you want to link.
Click "Continue".
Select "Continue".
Now, the Google Meet My App registration is complete.
Next, let's link Microsoft Teams.
Click on My Apps → "+ Add" in the same way as before.
Use the search box in the app list to select Microsoft Teams.
Select the account to link.Enter the password.
Now, the Microsoft Teams My App registration is complete.
Next, let's copy the template from the Yoom site.
While it's possible to create a flow bot from scratch in Yoom, here we'll guide you through the process using a template for easier setup.
Click "Try it" on the banner below.
Click "OK".
Now you have a copy of the template!
The copied template is saved in My Projects.
Next, let's proceed to the Flowbot settings!
Click on "When the meeting starts" in the copied template.
The title is already entered when copied, but you can change it!
Check the account information linked with Google Meet.
Ensure that the trigger action "When the meeting starts" is selected, and click "Next".
Set the trigger activation interval.
The trigger activation timing can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
The shortest interval you can set for the trigger depends on your plan, so be sure to check that.
The trigger activation interval is the time to check if the trigger action (when the meeting starts) is executed at the set time.
It is generally recommended to set it to the shortest activation interval of the plan.
After setting, execute the trigger action (when the meeting starts) and click test.
If you can obtain Google Meet information as output, please save it.
This is the last setting item!
Click "Send message to the channel" to proceed with the settings.
The title can be changed.
Check the account information linked with Microsoft Teams.
Ensure that the action "Send a message to the channel" is selected, and click next.
Select the team ID and channel ID from the candidates.
Create a message by selecting the items you want to notify from the values obtained from Google Meet.
By using the obtained values, you don't need to manually set the values each time.
You can also create a message without using the obtained values, but notifying Google Meet information makes it easier to share information!
For more details, refer to here.
After setting, click test, and if the message can be notified to the channel, please save it.
After saving, turn on the trigger and check the operation.
The Flowbot settings are now complete.
Yoom offers many more automations utilizing Google Meet!
Be sure to explore automations with the apps you use regularly.
We introduced how to use the no-code tool Yoom to automatically send, notify, and forward Google Meet data to chat tools and email tools!
By quickly notifying the start and end of meetings, it becomes easier to notice ongoing meetings and understand and manage business activities, such as what kind of meetings were held and when!
Additionally, since recording data can also be automated, it will be easier to smoothly review the data of meetings you couldn't attend on another day.
Moreover, this automatic sending and forwarding can be easily achieved by using Yoom, which requires no programming!
Since automation can be smoothly introduced without specialized knowledge like that of an engineer, beginners might find this advantageous.
If you want to implement such automation, register with Yoom now!
Since you can create a free account, you can immediately check the actual usability! Please give it a try!
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