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Google Meet is incredibly convenient for real-time discussions with distant clients or members from other branches!
However, have you ever found it surprisingly tedious to manually notify about meetings, upload recorded data to folders, or even create minutes?
Actually, all these manual tasks can be automated!
By automating, you can achieve faster and smoother data transmission and notifications than doing it manually, which should improve work efficiency!
In this article, we will explain in detail, with images, how to automate tasks using Google Meet.
You can implement automation without difficult technical knowledge, so make sure to check it out!
Yoom offers templates for automating workflows using Google Meet!
If you want to try it right away, click the banner below to get started!
■Overview
The flow "Notify Microsoft Teams when a meeting starts on Google Meet" leverages the integration between Google Meet and Microsoft Teams to automatically send notifications when a meeting starts. By notifying Microsoft Teams every time a meeting begins on Google Meet, information sharing across the team becomes smoother.
Implementing this workflow eliminates the need for manual notification tasks, enabling efficient communication.
■Recommended for
■Benefits of using this template
Since notifications are automatically sent to Microsoft Teams when a meeting starts on Google Meet, manual notification tasks can be eliminated.
With notifications on Microsoft Teams, the entire team can be aware of the meeting start.
Automation prevents human error in notification tasks, enhancing operational efficiency.
There are various ways to automatically notify Google Meet data.
We have picked up some methods for you to check out!
Simply click "Try it out" on the automation example you're interested in, register an account, and you can immediately start automatically sending Google Meet data.
Registration takes only 30 seconds, so feel free to give it a try!
Register for a Yoom account here.
You can notify the meeting information from Google Meet to the communication app you always use.
This makes it easier to share information with your team.
■Overview
The flow "Notify Microsoft Teams when a meeting starts on Google Meet" leverages the integration between Google Meet and Microsoft Teams to automatically send notifications when a meeting starts. By notifying Microsoft Teams every time a meeting begins on Google Meet, information sharing across the team becomes smoother.
Implementing this workflow eliminates the need for manual notification tasks, enabling efficient communication.
■Recommended for
■Benefits of using this template
Since notifications are automatically sent to Microsoft Teams when a meeting starts on Google Meet, manual notification tasks can be eliminated.
With notifications on Microsoft Teams, the entire team can be aware of the meeting start.
Automation prevents human error in notification tasks, enhancing operational efficiency.
■Overview
This is a flow that sends a notification to Slack when a meeting on Google Meet ends.
■Recommended for
1. Those who use Google Meet for meetings
・Those who use Google Meet for team meetings or remote conferences
・Sales department personnel who use Google Meet for meetings with clients
2. Those who use Slack for communication with team members
・Those who communicate daily with internal and external members via Slack
・Those who want to integrate Google Meet with Slack
■Benefits of using this template
Google Meet is a convenient tool that can be utilized in various meeting scenarios.
However, if you have matters to discuss with Google Meet participants, you might find it cumbersome to check when the meeting ended.
This template allows you to send a notification to Slack when a meeting on Google Meet ends.
This enables team members to know when a Google Meet meeting has concluded, facilitating smoother communication.
Additionally, being aware of the meeting's end time allows for speedy follow-up actions post-meeting.
■Notes
・Please integrate both Google Meet and Slack with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval may vary depending on the plan.
By setting the end of the meeting as a trigger, you can automatically receive an email notification when the meeting concludes.
This ensures that you can thoroughly check the meeting information without missing anything!
■Overview
The workflow "After a Google Meet meeting, convert the meeting content into minutes and notify via Outlook" automates post-meeting follow-ups and improves work efficiency.
It automatically compiles the content of meetings held on Google Meet into minutes and notifies participants and stakeholders through Outlook. This is an ideal solution for those who want to eliminate the hassle of manually creating and sharing minutes and ensure smooth information sharing.
By implementing this workflow, you can streamline post-meeting tasks and ensure that important information is shared accurately. It supports daily operations and contributes to improving team productivity.
■Recommended for
■Benefits of using this template
■ Overview
The "Notify via Gmail when a Google Meet meeting ends" flow is a business workflow designed to ensure you don't miss the end of a meeting and can promptly follow up. It sets up a system where you automatically receive a notification in Gmail when an important meeting on Google Meet concludes. This allows post-meeting actions to proceed smoothly and strengthens team collaboration. It prevents manual checks and notification oversights, supporting efficient business operations.
■ Recommended for
■ Benefits of using this template
Let's get started with creating a flow to automatically notify Google Meet data!
This time, we will proceed with the setup using Yoom, a no-code platform.
If you don't have a Yoom account yet, please create one using the registration form here.
[What is Yoom]
This time, we will create a flow bot that "notifies Microsoft Teams when a meeting starts on Google Meet"!
The creation process is broadly divided into the following steps.
■Overview
The flow "Notify Microsoft Teams when a meeting starts on Google Meet" leverages the integration between Google Meet and Microsoft Teams to automatically send notifications when a meeting starts. By notifying Microsoft Teams every time a meeting begins on Google Meet, information sharing across the team becomes smoother.
Implementing this workflow eliminates the need for manual notification tasks, enabling efficient communication.
■Recommended for
■Benefits of using this template
Since notifications are automatically sent to Microsoft Teams when a meeting starts on Google Meet, manual notification tasks can be eliminated.
With notifications on Microsoft Teams, the entire team can be aware of the meeting start.
Automation prevents human error in notification tasks, enhancing operational efficiency.
Before setting up the flow bot, let's work on linking Yoom with the apps.
Once you log in to Yoom, select My Apps and click on "+ Add".
Use the search box in the app list to select Google Meet.
Click on "Sign in with Google".Select the account you want to link.
Click "Continue".
Select "Continue".
Now, the Google Meet My App registration is complete.
Next, let's link Microsoft Teams.
Click on My Apps → "+ Add" in the same way as before.
Use the search box in the app list to select Microsoft Teams.
Select the account to link.Enter the password.
Now, the Microsoft Teams My App registration is complete.
Next, let's copy the template from the Yoom site.
While it's possible to create a flow bot from scratch in Yoom, here we'll guide you through the process using a template for easier setup.
Click "Try it" on the banner below.
■Overview
The flow "Notify Microsoft Teams when a meeting starts on Google Meet" leverages the integration between Google Meet and Microsoft Teams to automatically send notifications when a meeting starts. By notifying Microsoft Teams every time a meeting begins on Google Meet, information sharing across the team becomes smoother.
Implementing this workflow eliminates the need for manual notification tasks, enabling efficient communication.
■Recommended for
■Benefits of using this template
Since notifications are automatically sent to Microsoft Teams when a meeting starts on Google Meet, manual notification tasks can be eliminated.
With notifications on Microsoft Teams, the entire team can be aware of the meeting start.
Automation prevents human error in notification tasks, enhancing operational efficiency.
Click "OK".
Now you have a copy of the template!
The copied template is saved in My Projects.
Next, let's proceed to the Flowbot settings!
Click on "When the meeting starts" in the copied template.
The title is already entered when copied, but you can change it!
Check the account information linked with Google Meet.
Ensure that the trigger action "When the meeting starts" is selected, and click "Next".
Set the trigger activation interval.
The trigger activation timing can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
The shortest interval you can set for the trigger depends on your plan, so be sure to check that.
The trigger activation interval is the time to check if the trigger action (when the meeting starts) is executed at the set time.
It is generally recommended to set it to the shortest activation interval of the plan.
After setting, execute the trigger action (when the meeting starts) and click test.
If you can obtain Google Meet information as output, please save it.
This is the last setting item!
Click "Send message to the channel" to proceed with the settings.
The title can be changed.
Check the account information linked with Microsoft Teams.
Ensure that the action "Send a message to the channel" is selected, and click next.
Select the team ID and channel ID from the candidates.
Create a message by selecting the items you want to notify from the values obtained from Google Meet.
By using the obtained values, you don't need to manually set the values each time.
You can also create a message without using the obtained values, but notifying Google Meet information makes it easier to share information!
For more details, refer to here.
After setting, click test, and if the message can be notified to the channel, please save it.
After saving, turn on the trigger and check the operation.
The Flowbot settings are now complete.
Yoom offers many more automations utilizing Google Meet!
Be sure to explore automations with the apps you use regularly.
■ Overview
This is a flow that stores recording data in Google Drive and notifies via Gmail after a meeting ends on Google Meet.
■ Recommended for
■ Benefits of using this template
Manually sharing recording data created on Google Meet is time-consuming, labor-intensive, and inefficient.
By utilizing this template, you can automatically send the recorded data of meetings held on Google Meet via email.
Since the recording data is automatically notified smoothly after the meeting ends, you can save the effort of manual work and quickly share audio files with the intended recipients.
By eliminating manual work and conducting smooth information sharing, it leads to improved business efficiency.
■ Overview
The workflow "After a meeting ends on Google Meet, store the recording data in Dropbox and notify via Google Chat" automates the management of online meeting recordings. Once the recording of a meeting is completed, Yoom automatically saves the recording data to Dropbox and notifies the relevant parties via Google Chat. This reduces the hassle of saving and sharing recordings, facilitating smoother communication within the team.
■ Recommended for
■ Benefits of using this template
■Overview
The workflow "Automatically transcribe Google Meet meetings and add minutes to Microsoft Excel" is a business workflow that streamlines the recording and organization of meeting content.
By utilizing this workflow, you can automatically transcribe Google Meet notes and add them as minutes to Microsoft Excel, reducing manual effort and efficiently managing meeting content.
■Recommended for
■Benefits of using this template
With the increase in online meetings, creating minutes can be time-consuming and labor-intensive.
In particular, accurately recording meeting content and organizing it for later review is a challenging task.
By utilizing this flow, you can automatically transcribe Google Meet notes and add them to Excel, eliminating the need for manual input.
Additionally, AI transcription accurately records meeting content, providing peace of mind when reviewing later.
Adding minutes to Microsoft Excel consolidates meeting content in one place, making it easy to access and share.
■Overview
This is a flow that creates a meeting space in Google Meet when a row is added in Google Sheets.
■Recommended for
1. Those who hold online meetings using Google Meet
・Those who utilize Google Meet for team or project meetings
・Those who hold meetings with clients using Google Meet
2. Those who use Talknote for team collaboration
・Members who use Talknote as a means of information sharing and communication within the team
・Those who want to quickly share the end of a Google Meet meeting
■Benefits of using this template
Google Meet is a tool that allows easy communication with people in different locations.
However, manually creating a meeting space in Google Meet every time a meeting occurs is cumbersome and distracts from focusing on other tasks.
This template automatically creates a meeting space in Google Meet when a row is added in Google Sheets.
There is no need to stop your work to create a meeting space, allowing you to proceed with your tasks smoothly.
Additionally, you can automate notifications by sending the information of the created meeting space via chat or email following this flow.
■Notes
・Please link both Google Sheets and Google Meet with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
We introduced how to use the no-code tool Yoom to automatically send, notify, and forward Google Meet data to chat tools and email tools!
By quickly notifying the start and end of meetings, it becomes easier to notice ongoing meetings and understand and manage business activities, such as what kind of meetings were held and when!
Additionally, since recording data can also be automated, it will be easier to smoothly review the data of meetings you couldn't attend on another day.
Moreover, this automatic sending and forwarding can be easily achieved by using Yoom, which requires no programming!
Since automation can be smoothly introduced without specialized knowledge like that of an engineer, beginners might find this advantageous.
If you want to implement such automation, register with Yoom now!
Since you can create a free account, you can immediately check the actual usability! Please give it a try!
