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When organizing a Google Meet, you need to create the meeting after checking details such as the date, time, and participants. However, if you frequently hold meetings, doesn't it feel cumbersome to check the data for each meeting and create them one by one?
Sometimes, the data from your scheduling database or emails from others can get mixed up, making it time-consuming to organize and figure out which data is for which Google Meet.
If you are facing such issues, we recommend implementing automation using Google Meet!
By introducing automation, you can automatically create Google Meet sessions based on data transferred from various apps.
In this article, we will specifically explain how you can implement automation without any programming knowledge! By utilizing Google Meet automation, you might find it easier to smoothly organize meetings. We will provide a detailed explanation of the setup method that allows you to start automation easily, so please take a look!
Yoom offers templates for automating workflows using Google Meet! If you want to try it right away, click the banner below to get started!
■Overview
This is a workflow that automatically creates a meeting space in Google Meet when you receive an email with a specific label in Gmail.
This allows you to respond quickly to important emails and improve work efficiency by eliminating the hassle of setting up meetings.
■Recommended for
■Benefits of using this template
By utilizing this flow, you can automate meeting setup and save time.
It also leads to centralized email management and meeting creation, ensuring that meeting spaces are provided accurately and without errors.
Automation leads to more efficient workflows and increased productivity.
There are several ways to write and transfer data to Google Meet. We've picked out a few methods for you to check out!
Simply click "Try it out" on the automation example you're interested in and register an account to immediately experience Google Meet automation. Registration takes just 30 seconds, so feel free to give it a try!
This flow automatically writes and transfers data to Google Meet, starting from email apps like Gmail. You can efficiently create meetings without opening your email app.
■Overview
This is a workflow that automatically creates a meeting space in Google Meet when you receive an email with a specific label in Gmail.
This allows you to respond quickly to important emails and improve work efficiency by eliminating the hassle of setting up meetings.
■Recommended for
■Benefits of using this template
By utilizing this flow, you can automate meeting setup and save time.
It also leads to centralized email management and meeting creation, ensuring that meeting spaces are provided accurately and without errors.
Automation leads to more efficient workflows and increased productivity.
■Overview
This is a business workflow where a Google Meet meeting space is automatically generated upon receiving an email with a specific subject in Outlook.
By integrating email management with Google Meet's writing capabilities, it eliminates the hassle of meeting setup and enables quick meeting commencement.
This workflow, utilizing Yoom, supports the streamlining of daily operations and contributes to enhancing team productivity.
■Recommended for
■Benefits of using this template
With this automation, a Google Meet meeting space is instantly auto-generated after receiving an email with a specific subject, significantly reducing the time spent on meeting setup.
It also prevents human errors, avoids manual input mistakes, and ensures meetings are set up reliably.
Since meeting spaces are created through a consistent process, the overall productivity of the team is enhanced.
This flow starts with chat apps like Microsoft Teams and automatically writes and transfers data to Google Meet. You can quickly set up meetings based on chat messages.
■Overview
The workflow "Create a Google Meet meeting space when a message is posted on Microsoft Teams" is a business workflow that automates the integration of communication and meetings.
When an important message is posted within the team, a Google Meet meeting space is instantly generated, allowing for quick meeting setup.
This eliminates the need for manual meeting creation tasks and improves work efficiency.
■Recommended for
■Benefits of using this template
Manually issuing meeting spaces each time is not efficient.
In this flow, a Google Meet meeting space is automatically generated by triggering a message posting on Microsoft Teams, eliminating the need for manual setup tasks.
Additionally, meetings are quickly set up based on important messages, facilitating smooth information sharing among teams.
Automation prevents errors during meeting setup and allows for the rapid sharing of accurate meeting information.
■Overview
The "Create a Google Meet when a message with specific conditions is posted on Slack" flow bot is a business workflow that streamlines team communication.
By utilizing Yoom, it automatically detects messages that meet specific conditions set on Slack and generates a Google Meet meeting on the spot.
This automation eliminates the hassle of setting up meetings, enabling quick meeting starts.
■Recommended for
■Benefits of using this template
Since a Google Meet is automatically created when a message with specific conditions is received on Slack, it eliminates the need for manual meeting creation.
Meetings are created from posts that meet specific conditions on Slack, allowing for a unified flow up to the start of the meeting.
Automation prevents human errors in meeting creation, enabling smooth business operations.
This flow starts with an app that has data, such as Airtable, and automatically writes and transfers it to Google Meet. It enables accurate meeting settings and helps prevent human errors.
■Overview
The workflow "Create a Google Meet meeting space when a record is added in Airtable" automates the integration of data management and online meetings.
Every time new information is entered into Airtable, a corresponding Google Meet meeting space is automatically generated, eliminating the need for manual setup.
This enables efficient work processes and rapid communication.
■Recommended for
■Benefits of using this template
With this automation, a Google Meet meeting space is automatically generated simultaneously when a record is added to Airtable, saving the effort of manual setup.
Additionally, automation reduces errors from manual input, allowing for accurate meeting settings, and necessary meeting spaces are created instantly, enabling quick meetings and information sharing.
■Overview
This is a flow that creates a meeting space in Google Meet when a row is added in Google Sheets.
■Recommended for
1. Those who hold online meetings using Google Meet
・Those who utilize Google Meet for team or project meetings
・Those who hold meetings with clients using Google Meet
2. Those who use Talknote for team collaboration
・Members who use Talknote as a means of information sharing and communication within the team
・Those who want to quickly share the end of a Google Meet meeting
■Benefits of using this template
Google Meet is a tool that allows easy communication with people in different locations.
However, manually creating a meeting space in Google Meet every time a meeting occurs is cumbersome and distracts from focusing on other tasks.
This template automatically creates a meeting space in Google Meet when a row is added in Google Sheets.
There is no need to stop your work to create a meeting space, allowing you to proceed with your tasks smoothly.
Additionally, you can automate notifications by sending the information of the created meeting space via chat or email following this flow.
■Notes
・Please link both Google Sheets and Google Meet with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
Let's dive right in and create a flow to automatically write and transfer data to Google Meet! We'll be using Yoom to proceed with the setup without any coding, so if you don't have a Yoom account yet, please issue one from this registration form.
[What is Yoom]
This time, we will create a flow bot that issues a meeting space in Google Meet when an email with a specific label is received in Gmail!
The creation process is broadly divided as follows:
■Overview
This is a workflow that automatically creates a meeting space in Google Meet when you receive an email with a specific label in Gmail.
This allows you to respond quickly to important emails and improve work efficiency by eliminating the hassle of setting up meetings.
■Recommended for
■Benefits of using this template
By utilizing this flow, you can automate meeting setup and save time.
It also leads to centralized email management and meeting creation, ensuring that meeting spaces are provided accurately and without errors.
Automation leads to more efficient workflows and increased productivity.
First, integrate Gmail and Google Meet with My Apps.
After logging into Yoom, click "Add" from "My Apps" in the left menu.
[For Gmail]
(1) Search for "Gmail" and select Gmail from the list of apps.
(2) Click "Sign in with Google".
(3) Enter the Gmail email address and password you want to integrate with Yoom.
Click "Continue" on the [Sign in to Yoom] screen.
(4) Click "Continue".
The integration of Google Meet with My Apps is complete.
Once the integration with My Apps is complete, let's set up the template right away.
Click "Try it" on the banner below to copy the template.
■Overview
This is a workflow that automatically creates a meeting space in Google Meet when you receive an email with a specific label in Gmail.
This allows you to respond quickly to important emails and improve work efficiency by eliminating the hassle of setting up meetings.
■Recommended for
■Benefits of using this template
By utilizing this flow, you can automate meeting setup and save time.
It also leads to centralized email management and meeting creation, ensuring that meeting spaces are provided accurately and without errors.
Automation leads to more efficient workflows and increased productivity.
When the template is copied to Yoom, the following screen will appear, so press "OK".
(1) First, set up the Gmail reception settings that will trigger the Flowbot.
Click on "When receiving an email with a specific label" at the top of the template.
(2) In "Account information connected to Gmail", select the Gmail account you want to use for the flow and click "Next".
(3) Select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
It is generally recommended to set the shortest time.
※ The shortest trigger interval varies depending on the plan, so please be careful.
(4) Set the label you want to receive in the "Label" field.
Click the input field to display candidates from the linked account. Select the label you want to use for the flow from the "Options".
※ In Gmail, received emails can be automatically sorted into specified labels using the filter function. For more details, refer to the official site and make sure to label when creating filters!
(5) Send a test email to the Gmail address that will trigger the flow. This time, we sent a test email assuming a project meeting!
After sending, click "Test" and confirm that the contents and files of the sent email are extracted in "Retrieved Value". After confirmation, click "Save" to complete the setup.
※ Retrieved Values are the values obtained when executing "Test" during trigger or operation setup. Retrieved values can be used as values during subsequent operation setups, and they change each time the Flowbot is activated. For more details, please refer to here.
(1) Finally, set up to create a meeting space in Google Meet.
Click on "Create meeting space" in the template.
(2) Select the Google Meet account information you want to use in "Linked Account".
(3) Execute the test and try creating a meeting space.
Check if the content of the created meeting space is displayed in "Retrieved Value" and click "Save".
(1) Finally, set up to send an email in Gmail.
Click on "Send Email" in the template.
(2) Select the Gmail account information you want to use in "Linked Account".
(3) Set the following in "Email Content". (To: is required)
(4) Optionally set the subject that will be displayed during notification in "Subject".
Also, optionally set the message content during notification in "Body".
You can quote information set in Step 3 or Step 4 from the "Retrieved Value".
(5) Once all settings are complete, enter "Next" to confirm the notification content.
If there are no issues, click "Test" to send the email.
If it was sent without any issues, click "Save" to complete the setup.
With this, all settings are complete.
After completing the setup, a pop-up like the one below will appear, so turn on the trigger.
Check if the flow operates correctly!
Yoom has many other templates for automation using Google Meet!
Be sure to explore and see if there are any automation examples with apps you are familiar with.
■ Overview
The workflow "After a meeting ends on Google Meet, store the recording data in Dropbox and notify via Google Chat" automates the management of online meeting recordings. Once the recording of a meeting is completed, Yoom automatically saves the recording data to Dropbox and notifies the relevant parties via Google Chat. This reduces the hassle of saving and sharing recordings, facilitating smoother communication within the team.
■ Recommended for
■ Benefits of using this template
■Overview
This is a flow that automatically transcribes Google Meet meetings and adds the minutes to Google Docs.
■Recommended for
1. Business professionals who frequently use Google Meet
・Those who want to save the effort of recording and sharing meeting content
・Those who want to shorten the time spent on creating minutes to allocate more time to other tasks
・Those who manage minutes and notes centrally in Google Docs
2. Team leaders and managers
・Those who want to understand the content of team members' meetings to aid in progress management and evaluation
・Those who want to automatically record important meeting content to promote information sharing
3. Minute takers
・Those who want to reduce the burden of transcription and minute creation
・Those who want to share minutes immediately after meetings to promote action
■Benefits of using this template
Google Meet is an excellent tool for conducting online meetings efficiently, but manually creating minutes after meetings and transcribing them into Google Docs can be very labor-intensive, leading to delays in information sharing and potential input errors.
By utilizing this flow, once a Google Meet meeting ends, the content is automatically transcribed and summarized, and appended to Google Docs. This allows meeting participants to save the effort of creating minutes and focus on reviewing the meeting content and the next actions.
■Notes
・Please integrate Yoom with Google Sheets, Google Drive, and Google Docs.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview
The workflow "Automatically transcribe Google Meet meetings and add minutes to Microsoft Excel" is a business workflow that streamlines the recording and organization of meeting content.
By utilizing this workflow, you can automatically transcribe Google Meet notes and add them as minutes to Microsoft Excel, reducing manual effort and efficiently managing meeting content.
■Recommended for
■Benefits of using this template
With the increase in online meetings, creating minutes can be time-consuming and labor-intensive.
In particular, accurately recording meeting content and organizing it for later review is a challenging task.
By utilizing this flow, you can automatically transcribe Google Meet notes and add them to Excel, eliminating the need for manual input.
Additionally, AI transcription accurately records meeting content, providing peace of mind when reviewing later.
Adding minutes to Microsoft Excel consolidates meeting content in one place, making it easy to access and share.
■Overview
The flow "Create a meeting space in Google Meet and notify when a response is submitted in Google Forms" is a business workflow that automatically generates a meeting space and notifies stakeholders when a form response is received. It is ideal for those who want to avoid the hassle of manually setting up meetings after event applications or survey responses.
By leveraging the integration of Google Forms and Google Meet, you can quickly and efficiently prepare for meetings. This is expected to speed up operations and prevent errors.
■Recommended for
■Benefits of using this template
When a response is submitted in Google Forms, a meeting space is automatically created in Google Meet and notifications are sent, eliminating the need for manual meeting setup and notifications.
After form submission, a Google Meet meeting space is quickly created and notified, enabling rapid response.
Automation can prevent human errors in meeting creation and notification, achieving accurate schedule management.
By implementing automation using Google Meet, you can see how it streamlines the process of creating meetings!
This allows meetings to be created with automatically transcribed data such as dates and participants, reducing the chances of creating a Google Meet with misunderstood information.
Moreover, automation like this can be achieved without programming knowledge by utilizing the no-code tool Yoom!
With a simple design that is easy for beginners to challenge, anyone can easily implement Google Meet automation.
If you want to introduce automation, register with Yoom now!
You can create a free account, allowing you to immediately check the actual usability! Please give it a try!
