Automatically Write and Transfer Chat Tool Data to Google Meet
This flow starts with chat apps like Microsoft Teams and automatically writes and transfers data to Google Meet. You can quickly set up meetings based on chat messages.
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When organizing a Google Meet, you need to create the meeting after checking details such as the date, time, and participants. However, if you frequently hold meetings, doesn't it feel cumbersome to check the data for each meeting and create them one by one?
Sometimes, the data from your scheduling database or emails from others can get mixed up, making it time-consuming to organize and figure out which data is for which Google Meet.
If you are facing such issues, we recommend implementing automation using Google Meet!
By introducing automation, you can automatically create Google Meet sessions based on data transferred from various apps.
<span class="mark-yellow">In this article, we will specifically explain how you can implement automation without any programming knowledge!</span> By utilizing Google Meet automation, you might find it easier to smoothly organize meetings. We will provide a detailed explanation of the setup method that allows you to start automation easily, so please take a look!
Yoom offers templates for automating workflows using Google Meet! If you want to try it right away, click the banner below to get started!
There are several ways to write and transfer data to Google Meet. We've picked out a few methods for you to check out!
Simply click "Try it out" on the automation example you're interested in and register an account to immediately experience Google Meet automation. Registration takes just 30 seconds, so feel free to give it a try!
This flow automatically writes and transfers data to Google Meet, starting from email apps like Gmail. You can efficiently create meetings without opening your email app.
This flow starts with chat apps like Microsoft Teams and automatically writes and transfers data to Google Meet. You can quickly set up meetings based on chat messages.
This flow starts with an app that has data, such as Airtable, and automatically writes and transfers it to Google Meet. It enables accurate meeting settings and helps prevent human errors.
Let's dive right in and create a flow to automatically write and transfer data to Google Meet! We'll be using Yoom to proceed with the setup without any coding, so if you don't have a Yoom account yet, please issue one from this registration form.
[What is Yoom]
This time, we will create a flow bot that issues a meeting space in Google Meet when an email with a specific label is received in Gmail!
The creation process is broadly divided as follows:
First, integrate Gmail and Google Meet with My Apps.
After logging into Yoom, click "Add" from "My Apps" in the left menu.
[For Gmail]
(1) Search for "Gmail" and select Gmail from the list of apps.
(2) Click "Sign in with Google".
(3) Enter the Gmail email address and password you want to integrate with Yoom.
Click "Continue" on the [Sign in to Yoom] screen.
(4) Click "Continue".
The integration of Google Meet with My Apps is complete.
Once the integration with My Apps is complete, let's set up the template right away.
Click "Try it" on the banner below to copy the template.
When the template is copied to Yoom, the following screen will appear, so press "OK".
(1) First, set up the Gmail reception settings that will trigger the Flowbot.
Click on "When receiving an email with a specific label" at the top of the template.
(2) In "Account information connected to Gmail", select the Gmail account you want to use for the flow and click "Next".
(3) Select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
It is generally recommended to set the shortest time.
※ The shortest trigger interval varies depending on the plan, so please be careful.
(4) Set the label you want to receive in the "Label" field.
Click the input field to display candidates from the linked account. Select the label you want to use for the flow from the "Options".
※ In Gmail, received emails can be automatically sorted into specified labels using the filter function. For more details, refer to the official site and make sure to label when creating filters!
(5) Send a test email to the Gmail address that will trigger the flow. This time, we sent a test email assuming a project meeting!
After sending, click "Test" and confirm that the contents and files of the sent email are extracted in "Retrieved Value". After confirmation, click "Save" to complete the setup.
※ Retrieved Values are the values obtained when executing "Test" during trigger or operation setup. Retrieved values can be used as values during subsequent operation setups, and they change each time the Flowbot is activated. For more details, please refer to here.
(1) Finally, set up to create a meeting space in Google Meet.
Click on "Create meeting space" in the template.
(2) Select the Google Meet account information you want to use in "Linked Account".
(3) Execute the test and try creating a meeting space.
Check if the content of the created meeting space is displayed in "Retrieved Value" and click "Save".
(1) Finally, set up to send an email in Gmail.
Click on "Send Email" in the template.
(2) Select the Gmail account information you want to use in "Linked Account".
(3) Set the following in "Email Content". (To: is required)
(4) Optionally set the subject that will be displayed during notification in "Subject".
Also, optionally set the message content during notification in "Body".
You can quote information set in Step 3 or Step 4 from the "Retrieved Value".
(5) Once all settings are complete, enter "Next" to confirm the notification content.
If there are no issues, click "Test" to send the email.
If it was sent without any issues, click "Save" to complete the setup.
With this, all settings are complete.
After completing the setup, a pop-up like the one below will appear, so turn on the trigger.
Check if the flow operates correctly!
Yoom has many other templates for automation using Google Meet!
Be sure to explore and see if there are any automation examples with apps you are familiar with.
By implementing automation using Google Meet, you can see how it streamlines the process of creating meetings!
This allows meetings to be created with automatically transcribed data such as dates and participants, reducing the chances of creating a Google Meet with misunderstood information.
Moreover, automation like this can be achieved without programming knowledge by utilizing the no-code tool Yoom!
With a simple design that is easy for beginners to challenge, anyone can easily implement Google Meet automation.
If you want to introduce automation, register with Yoom now!
You can create a free account, allowing you to immediately check the actual usability! Please give it a try!
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