・
"I forgot to update the schedule again..."
"Isn't there a way to automatically update only the necessary events in Google Calendar?"
When you're busy with daily tasks, updating Google Calendar tends to be put on the back burner, doesn't it?
If you're manually updating meeting dates or registering new events, there's a risk of double booking or registration errors.
What if you could automate these tasks?
For example, it's possible to automatically update Google Calendar based on responses from Google Forms or the content of emails with specific subjects.
This way, you can save the effort of manually reflecting schedules and reduce the risk of human error.
In this article, we will introduce methods to automate Google Calendar updates and automation using chat tools and emails!
Yoom offers templates for automating workflows using Google Calendar! If you want to try it right away, click the banner below to get started!
There are several ways to automatically update Google Calendar data. We've picked out a few methods for you to check out!
Simply click "Try it out" on the automation example you're interested in and register an account to immediately experience automatic updates for Google Calendar.
Registration takes just 30 seconds, so feel free to give it a try!
This flow starts with input form apps like Google Forms to automatically update events in Google Calendar.
Since you don't have to manually transfer the information entered in the form to the calendar, it helps prevent those "Oops, I forgot to change the schedule!" kind of mistakes.
This is a flow that automatically updates Google Calendar events starting from scheduling management apps like Acuity Scheduling.
It is also possible to set it up starting from information in Google Sheets, which can be useful when you want to take integration with the calendar a step further!
This is a flow that updates Google Calendar events starting from email apps like Gmail.
It's convenient as it saves you the trouble of manually updating Google Calendar when you receive notification emails or coordination messages!
Now, let's create a flow to automatically update Google Calendar data!
This time, we will proceed with the setup using Yoom, a no-code platform!
If you don't have a Yoom account yet, please create one using the registration form here.
[What is Yoom]
This time, we will create a flow bot to update Google Calendar events based on Google Form responses!
The creation process is broadly divided into the following steps.
First, log in to your Yoom account.
If you are new to Yoom, please check out Getting Started with Yoom.
1. Click on My Apps, then click on Add.
2. You can search by app name in the input field.
Let's register Google Calendar in My Apps!
Enter Google Calendar in the input field, and when the Google Calendar icon appears, click on the Google Calendar icon.
1. The following screen will appear.
Click on "Sign in with Google".
2. Select the account you want to connect.
3. Click "Continue", and you may be asked for additional access.
Review the content, and if there are no issues, complete the setup.
Search for Google Forms in the same way and click on the icon.
1. The following screen will appear, click on "Sign in with Google".
After this, the process is almost the same as registering Google Calendar in My Apps, so you should be able to proceed smoothly!
Once My App registration is successful, the following screen will be displayed.
Check if the icons for Google Calendar and Google Forms are displayed on the My Apps screen.
Click on "Try it" from the link below.
If the following display appears, the template copy was successful.
The copied template will be stored in My Projects.
First, click the icon at the top that says "When a response is submitted to the form".
Set up the account information to link with Google Forms.
Select "When a form response is submitted" as the trigger. Once the setup is complete, click "Next".
Let's configure each item!
For this test, we are using the following form.
Once the setup is complete, click "Test".
If the test is successful, the information obtained from Google Calendar will be displayed as Retrieved value as shown below.
If you are interested in the details of the retrieved value, please check the link below.
About the Retrieved value
Also, for how to add outputs, please refer to this.
After the test is complete, don't forget to click "Save"!
Next, click the icon that says "Search Events".
Set up the account information to link with Google Calendar.
Select "Search Events" as the action.
Once the setup is complete, click "Next".
Let's configure each item.
If the test is successful, you can obtain information like the following.
The events registered in Google Calendar for this test are as follows.
Once the setup is complete, don't forget to save it.
Finally, click the icon that says "Update Event".
Set up the account information to link with Google Calendar.
Select "Update Event" as the action.
Once the setup is complete, click "Next".
Let's configure each item.
Once the setup is complete, click "Test".
At that time, it is reassuring to check if the event has been changed in Google Calendar!
If there are no issues, don't forget to save!
Thank you for your hard work! The setup is now complete.
Once the setup is complete, the following screen will be displayed.
Click "Turn ON Trigger" to activate the flow bot.
This was the method to update Google Calendar events based on responses from Google Forms!
You can create events based on database information and automatically link created events to tables or chat tools.
It can also be used for information sharing and history management within the team!
Manually updating Google Calendar is not only time-consuming but also prone to missed updates. However, automation seems to be a solution!
In particular, automating the integration between Google Forms and Google Calendar allows you to update Google Calendar based on the schedule information answered in Google Forms, which should reduce update errors.
Additionally, you can update Google Calendar when you receive emails with specific subjects, enabling updates only for necessary schedules.
If you are considering implementing this or want to try it out, please create a free account from here.
Registration takes only 30 seconds, so you can quickly register during your work!
By implementing this automation, schedule updates can be carried out smoothly, potentially preventing double bookings!
.avif)
