How to send a message to Slack when a new task is added to a project in Asana

Step 2: Set Up Trigger

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First, set up the trigger in Asana.
The first page reflects the account information linked with My Apps.

If necessary, modify the title and check the account information before proceeding.
Next, set the trigger interval.

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The trigger interval can be set from 5 to 60 minutes, but please note that it may not be selectable depending on your Yoom plan.
In the image above, Asana tasks are checked every 5 minutes.

Select other required items from the options, perform operations on Asana, and then click "Test".

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If the task information registered in Asana is added to the output, click "Save" to complete the trigger setup.

Step 3: Set Up Slack Message

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Next, set up to notify Slack with task information.
On the first page, as before, modify the title and check the account information before proceeding.

Next, set the notification content using the output.

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The output section reflects the acquired information.
Once everything is entered, click "Test".

The test was successful, and a notification was received on Slack.

Click "Save" to complete all settings.

Finally, turn the trigger ON.

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Now, whenever a task is added in Asana, a notification will automatically be sent to Slack.

The flow you set up is as follows.

Further Automation

Change Notification Recipients Based on Priority

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You can change the notification recipients based on priority, such as notifying your supervisor for high-priority tasks.
It is also possible to arrange for high-priority items to be sent by email only.

For those with a large volume of tasks and the potential for information to get buried, changing the notification recipients based on priority can help prevent oversights!

Register Tasks in the Calendar

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You can automatically register task deadlines in the calendar.

Since you can see everything at a glance on the calendar, you will be able to quickly identify tasks with approaching deadlines. Additionally, by utilizing Google Calendar's reminder feature, you can reduce the panic of realizing "Today was the deadline!"

This is recommended for large teams or teams handling multiple tasks simultaneously.

Other Automation Examples Using Asana and Slack

Besides the flow introduced here, you can achieve various business automations using Asana and Slack.
All can be used with simple settings, so if there's anything you're interested in, please give it a try!

Other Automation Examples Using Asana and Slack

This is a flow bot that notifies Slack of task completions and deadlines.

Automation Example Using Asana

Get notified when a new task is created in Asana

Seamlessly share task information with your entire team for greater project transparency.

When a task is added to Asana, add an issue or task

Automatic information reflection reduces manual work, making business processes run more smoothly.

Notify me when a task is registered in Asana

The status of a task registration will be automatically notified, so you can expect to share information more quickly.

Examples of Automation Using Slack

Notify me of specific content received

Automatic notifications based on specific keywords can potentially eliminate manual review.

Register and add messages containing specific keywords when they are received in Slack

Automation can prevent human error in creating issues and maintain a stable issue management process.

Update information based on Slack posts

Automation prevents human error in updating files and makes business processes run smoothly.

Benefits and Specific Use Cases of Integrating Asana with Slack

Benefit 1: Prevent Task Recognition Delays and Clarify Response Priorities

When a new task is added to an Asana project, a message is sent to Slack, making it easier for stakeholders to recognize the task at the appropriate time.
<span class="mark-yellow">Even if not everyone on the team is constantly checking Asana, Slack notifications can help make everyone aware of the task.</span>

For example, when the sales team adds a follow-up task for a new deal in Asana, the customer success team can receive that information on Slack, allowing them to immediately determine response priorities and adjust schedules accordingly.
This helps prevent task recognition delays and omissions, ensuring smooth business operations!

Benefit 2: Reduce the Burden of Switching Between Task Management and Communication

When task management is done in Asana and communication in Slack, you need to switch between apps to check information.
With Asana tasks being notified in Slack, it's easier to grasp the status of tasks on Slack, <span class="mark-yellow">reducing the burden of moving between tools.</span>

For instance, the engineering team might be able to check ongoing development tasks in Asana while recognizing the latest task additions from Slack notifications, allowing them to quickly transition to the next task.
‍This reduces the time spent switching between tools and helps maintain focus on work.

Benefit 3: Make It Easier for All Stakeholders to Grasp Task Progress

Even if tasks are added in Asana, some members might overlook that information.
<span class="mark-yellow">Notifications to Slack make it easier for all stakeholders to share the status of tasks.</span>

For example, when the marketing team registers a new campaign task in Asana, the design team and writers can check the Slack notification and be ready to start working immediately.
This makes it easier to always grasp the progress of the entire team, potentially enabling smooth project progression.

Conclusion

If you want to make task management in Asana and communication in Slack smoother, we recommend using Yoom for automation!
‍<span class="mark-yellow">By sending notifications to Slack every time a task is added, it becomes easier for the entire team to keep track of the latest tasks, reducing the burden of information sharing.</span>

Yoom is a no-code tool, so you can easily set it up without programming knowledge.
Why not register for free with Yoom now and start automating your tasks?