How to send a message to Slack when a new task is added to a project in Asana

Are you managing projects with Asana and facilitating team communication with Slack, yet struggling with missing task additions or the hassle of switching between apps?

This is where the integration of Asana and Slack using the no-code tool Yoom comes in handy.
‍With this integration, you can automatically notify Slack of task additions in Asana.
This will streamline your team's task management, reducing delays in responses and the burden of information sharing.

In this article, we will clearly explain how to send a message to Slack whenever a new task is added to an Asana project using Yoom.

Recommended for

Those who are using Asana and Slack separately
Those managing tasks with Asana and communicating with the team via Slack but find the information integration cumbersome
Those considering integrating Asana and Slack to streamline task notifications and progress sharing
Those looking to advance project management and workflow automation
Those who want to facilitate smooth information sharing in operations involving multiple teams, such as engineers and customer success

For those who want to try it immediately

This article introduces the integration method using the no-code tool "Yoom".
No complicated settings or operations are required, making it easy for non-engineers to implement.
You can start right away using the template below, so please give it a try!

[What is Yoom]

Now, let's explain how to use the no-code tool Yoom to "send a message to Slack when a new task is added to an Asana project"!

How to Notify Slack of Task Additions in Asana

It is possible to achieve this by using Asana's API to receive notifications when a new task is added to an Asana project and using Slack's API to send notifications to a specified channel.
Generally, programming knowledge is required to achieve this, but with the no-code tool Yoom, it can be easily accomplished without programming knowledge.

The general flow is as follows:

Connect Yoom with Asana and Slack as My Apps
Copy the template
Configure the flow details
Turn on the trigger

If you are not using Yoom, please register for free here.
If you are already using Yoom, please log in.

Step 1: Connect Asana and Slack as My Apps

After logging into Yoom, click "New Connection" from the "My Apps" menu on the left side.

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When the search window appears, enter the app name and search.

Connect Asana as My App

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First, sign in to Asana.
Next, allow permissions in Asana.

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Then return to Yoom, and the My App connection will be complete.

Make sure it is added to the My Apps list.

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Now the preparation is complete.

Next, we will move on to configuring the flow details, so click "Try it" from the banner below to copy the template.

Step 2: Set Up Trigger

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First, set up the trigger in Asana.
The first page reflects the account information linked with My Apps.

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If necessary, modify the title and check the account information before proceeding.
Next, set the trigger interval.

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The trigger interval can be set from 5 to 60 minutes, but please note that it may not be selectable depending on your Yoom plan.
In the image above, Asana tasks are checked every 5 minutes.

Select other required items from the options, perform operations on Asana, and then click "Test".

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If the task information registered in Asana is added to the output, click "Save" to complete the trigger setup.

Step 3: Set Up Slack Message

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Next, set up to notify Slack with task information.
On the first page, as before, modify the title and check the account information before proceeding.

Next, set the notification content using the output.

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The output section reflects the acquired information.
Once everything is entered, click "Test".

The test was successful, and a notification was received on Slack.

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Click "Save" to complete all settings.

Finally, turn the trigger ON.

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Now, whenever a task is added in Asana, a notification will automatically be sent to Slack.

The flow you set up is as follows.

Further Automation

Change Notification Recipients Based on Priority

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You can change the notification recipients based on priority, such as notifying your supervisor for high-priority tasks.
It is also possible to arrange for high-priority items to be sent by email only.

For those with a large volume of tasks and the potential for information to get buried, changing the notification recipients based on priority can help prevent oversights!

Register Tasks in the Calendar

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You can automatically register task deadlines in the calendar.

Since you can see everything at a glance on the calendar, you will be able to quickly identify tasks with approaching deadlines. Additionally, by utilizing Google Calendar's reminder feature, you can reduce the panic of realizing "Today was the deadline!"

This is recommended for large teams or teams handling multiple tasks simultaneously.

Other Automation Examples Using Asana and Slack

Besides the flow introduced here, you can achieve various business automations using Asana and Slack.
All can be used with simple settings, so if there's anything you're interested in, please give it a try!

Other Automation Examples Using Asana and Slack

This is a flow bot that notifies Slack of task completions and deadlines.

Automation Example Using Asana

Add Posted Content to Asana

By adding content posted in chat tools to Asana, you might eliminate the need to access the tools and manually transfer information.

Automatically Reflect Tasks Added to Asana in Another Tool

This is a flow bot that integrates with task management tools and database tools to automatically reflect tasks added to Asana in another tool.

Examples of Automation Using Slack

Notify Status and Information Updates

This is a flow bot that notifies Slack of status and information updates.
With the automation flow, you will be able to understand the update status from the notification messages.

Notify Slack When an Order is Placed

When an order is placed on the e-commerce site, a notification will be sent to Slack, allowing for a smooth transition to subsequent tasks.

Benefits and Specific Use Cases of Integrating Asana with Slack

Benefit 1: Prevent Task Recognition Delays and Clarify Response Priorities

When a new task is added to an Asana project, a message is sent to Slack, making it easier for stakeholders to recognize the task at the appropriate time.
Even if not everyone on the team is constantly checking Asana, Slack notifications can help make everyone aware of the task.

For example, when the sales team adds a follow-up task for a new deal in Asana, the customer success team can receive that information on Slack, allowing them to immediately determine response priorities and adjust schedules accordingly.
This helps prevent task recognition delays and omissions, ensuring smooth business operations!

Benefit 2: Reduce the Burden of Switching Between Task Management and Communication

When task management is done in Asana and communication in Slack, you need to switch between apps to check information.
With Asana tasks being notified in Slack, it's easier to grasp the status of tasks on Slack, reducing the burden of moving between tools.

For instance, the engineering team might be able to check ongoing development tasks in Asana while recognizing the latest task additions from Slack notifications, allowing them to quickly transition to the next task.
‍This reduces the time spent switching between tools and helps maintain focus on work.

Benefit 3: Make It Easier for All Stakeholders to Grasp Task Progress

Even if tasks are added in Asana, some members might overlook that information.
Notifications to Slack make it easier for all stakeholders to share the status of tasks.

For example, when the marketing team registers a new campaign task in Asana, the design team and writers can check the Slack notification and be ready to start working immediately.
This makes it easier to always grasp the progress of the entire team, potentially enabling smooth project progression.

Conclusion

If you want to make task management in Asana and communication in Slack smoother, we recommend using Yoom for automation!
‍By sending notifications to Slack every time a task is added, it becomes easier for the entire team to keep track of the latest tasks, reducing the burden of information sharing.

Yoom is a no-code tool, so you can easily set it up without programming knowledge.
Why not register for free with Yoom now and start automating your tasks?