How to integrate kintone with Chatwork to receive notifications in Chatwork when a comment is made in kintone

When managing or editing information collaboratively on kintone, are there instances where comments such as questions, correction requests, or confirmations are added to specific data?
While it would be ideal to confirm everything without overlooking anything, omissions or leaks can occur, hindering smooth information sharing and causing task processing to take more time.
Additionally, there are times when management or editing is done with incorrect data.

Therefore, this time we have made it possible to automatically notify Chatwork of comments added to kintone to prevent any oversights!
This is expected to facilitate smoother communication within the team. Please make use of it.

Benefits of Integrating kintone and Chatwork

Benefit 1: Easier Information Sharing

Since comments added to kintone are automatically notified to Chatwork, it becomes easier to notice them. This will likely facilitate smoother sharing of information such as changes or questions.
Moreover, instead of replying to comments on kintone, you can create a thread in the message notified to Chatwork to reply. This allows for more detailed message exchanges, making it easier to communicate in business.

Benefit 2: Increased Efficiency

To check comments added to kintone, you need to regularly check kintone. However, if there are no additional comments, the checking process becomes a waste and cannot be considered efficient.
The app integration this time solves such issues. You only need to pay attention to Chatwork notifications without having to go check kintone, which is expected to improve work efficiency.
Moreover, since notifications are made in real-time, response speed can also be increased.

[About Yoom]

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From now on, we will introduce how to create a flow bot in Yoom, which allows app integration without programming, to "notify Chatwork when a comment is posted on kintone."
After registering with Yoom, please try creating it!

The above flow bot template can be copied from below.

1. Click on "View Details" on the top banner
2. Click on "Try this template" at the bottom of the transitioned screen
3. Register for Yoom

* If you have already completed registration, the login screen will be displayed, so please log in.

How to Create a kintone and Chatwork Integration Flow

STEP1: My App Integration

Once Yoom registration is complete, the Flowbot template will be copied to "My Projects".
When the display appears as shown in the image, please select "My Apps" from the menu on the left side of the screen.

Click the new connection button at the top right and integrate Yoom with each app.

Integration of kintone and Yoom

1. Search
‍Enter "kintone" in the search box and click the kintone icon.

2. Enter Required Fields

When the above image is displayed, enter the required fields.
For more details, please check kintone My App Integration.

3. Add
‍After entering the required fields, click Add at the bottom right.

If the above display appears, the integration is complete.

Integration of Chatwork and Yoom

1. Search
‍Enter "Chatwork" in the search box and click the Chatwork icon.

2. Log in to Chatwork

The login screen will be displayed.
Log in with the account you want to integrate with Slack.‍

3. Press Allow

When the above screen is displayed, press Allow.

After that, it will automatically switch to the Yoom screen, and if the above display appears, the integration is complete.

This completes the My App integration of kintone and Chatwork.
Next, let's set up the Flowbot using the template you copied earlier.
If you haven't copied it yet, please copy the Flowbot template from below.

1. Hover over the banner and click "View Details"
2. Click "Try This Template" on the redirected page
3. Register for Yoom
※ If you have already registered, the login screen will be displayed, so please log in.

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STEP2: Setting Triggers in kintone

1. Open My Project

Open "My Project" from the menu on the left side of the screen.

2. Open the Copied Template
‍Click on "[Copy] Notify Chatwork when a comment is posted in kintone".‍

3. Select App Trigger
‍Click on the kintone icon "When a comment is written".
Since the title and other settings are complete, press Next.‍

4. Set Webhook

Check the kintone Webhook Settings Page and configure the settings.
This will allow real-time notifications to Chatwork when a comment is added in kintone.

5. Add a Comment
‍Add a comment in kintone.
Then return to the Yoom screen and click the test button. If the test is successful, press save.

STEP3: Setting Up Chatwork

1. Select App Trigger
‍Click on the Chatwork icon "Notify Chatwork".
Since the title and other settings are complete, press Next.‍

2. Enter Room ID

Enter the room ID where you want to receive notifications from kintone.

Click the box to display a list of Chatwork rooms.
Click to set.

3. Decide on a Message

Set the message to notify Chatwork.
Click the box.

Select the kintone icon.

The comment data sent in the test will be displayed in a list, so click to select the content you want to notify Chatwork.‍

4. Adjust the Layout

Immediately after adding, it will look like the above. Use symbols, etc., to adjust the layout.

This time, I edited it as shown in the image.‍

5. Run the Test
Press the test button at the bottom of the screen.
If the test is successful, the setup is complete. Save.‍

6. Turn ON the Trigger

Once the flow bot creation is complete, the above display will appear.
The trigger is initially set to OFF, so turn it ON.

This completes the creation of a flow bot using kintone and Chatwork.

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Flow bot template used this time
Notify Chatwork when a comment is posted in kintone

Other Automation Examples Using kintone and Chatwork

There are many other examples of automation using kintone and Chatwork on Yoom, so here are a few introductions.

1. Notify Chatwork when kintone status is updated
‍You can quickly grasp the changes in kintone. This will lead to improved business speed.

2. When a record is added to kintone, notify Chatwork
‍You will be notified when new data is added. Recommended to prevent missing data checks.

3. Notify on Chatwork when you are mentioned in a kintone comment
‍Notifications are only possible for comments directed at you. This prevents unnecessary notifications and makes it easier to focus on your work.

Summary

With the integration of kintone and Chatwork, comments can now be notified in real-time, making communication regarding kintone data easier.
It also reduces the need to switch between different tools, eliminating unnecessary tasks.
This should lead to improved work efficiency. Why not take this opportunity to implement automation?