How to integrate kintone with Slack to instantly notify Slack of comments added to kintone

If you manage data with kintone and use Slack as your main communication tool, let's integrate kintone with Slack.
By integrating, you will be able to receive real-time notifications in Slack for comments added to kintone.
Not only will you be notified that a comment has been added, but the content will also be automatically notified, making it easier to efficiently prevent oversights.
Before explaining the detailed integration method, let's first introduce the specific benefits!

Benefits of Integrating kintone and Slack

Benefit 1: Promotion of Communication

Since you will be able to receive comments added to kintone in real-time, it will be easier to communicate with a sense of speed.
If not integrated, there will inevitably be a time lag from when a comment is added to when it is checked. However, if you receive immediate notifications in Slack, such lags should be minimized.
This will make communication smoother and make it easier to work well as a team.

Benefit 2: Reduction of Tool Switching

With this integration, the frequency of checking comments in kintone will decrease, minimizing the movement between tools.
Since the content of the comments themselves will be notified, it is possible to create a thread and have a conversation directly on Slack, the communication tool.
This will save time and make it easier to allocate more resources to other tasks.

[About Yoom]

From now on, we will introduce how to create a flow bot that "notifies Slack when a comment is posted on kintone" using Yoom, which allows app integration without programming.
After registering with Yoom, please try creating it!

The above flow bot template can be copied from below.

1. Hover over the banner and click "View Details"
2. Click "Try this template" on the page you navigated to
3. Register for Yoom

*If you have already completed registration, the login screen will be displayed, so please log in.

How to Create a kintone and Slack Integration Flow

STEP1: My App Integration

Once registration for Yoom is complete, the flowbot template will be copied to "My Projects".
When the display appears as shown in the image, please select "My Apps" from the menu on the left.

Click the new connection button at the top right and integrate Yoom with each app.

Integration of kintone and Yoom

1. Search
‍Enter "kintone" in the search box and click the kintone icon.

2. Enter Required Fields

When the display appears as shown in the image, enter the required fields.
For entering required fields, please check the page about kintone My App Integration.

3. Add
‍Once the required fields are entered, click Add at the bottom right.

If the above display appears, the integration is complete.

Integration of Slack and Yoom

1. Search
‍Enter "Slack" in the search box and click the Slack icon.

2. Authorize

A permission request will be made from Slack.
First, select the Slack channel where you want to receive kintone comments from the dropdown.
Once selected, click "Authorize".

The screen will automatically switch to Yoom, and if the above display appears, the integration is complete.

This completes the My App integration of kintone and Slack.
Next, use the template copied to My Projects to create a flowbot.
If it has not been copied yet, please copy the flowbot template from below.

1. Hover over the banner and click "View Details"
2. Click "Try this template" on the redirected page
3. Register for Yoom
※ If you have already registered, the login screen will be displayed, so please log in.

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STEP2: Setting Triggers in kintone

1. Open My Project

Open "My Project" from the menu on the left side of the screen.

2. Open the copied template
‍Click on "【Copy】Notify Slack when a comment is posted in kintone".‍

3. Select an app trigger
‍Select "When a comment is written" from the kintone icon.
Press Next.‍

4. Set up Webhook

Set up a Webhook to receive comments from kintone in real-time. For more details, please refer to the kintone Webhook setup page.

5. Add a comment
‍To perform a data test, add a comment in kintone. Once the comment is added, return to the Yoom screen and click the test button.
If the test is successful, the setup is complete. Press Save.

STEP3: Setting up Slack

1. Select an app trigger
‍Click on "Send a message to a channel" from the Slack icon.
Since the title and other settings are complete, press Next.‍

2. Set the channel ID for posting

Set which channel to notify of comments.

Click the box to display a list of channels, and select the channel where you want to receive kintone comments.

3. Set the message content

Set the message to be posted on Slack. Click the box.

Select "When a comment is written" in the red frame.

The information sent from kintone during the test will be displayed as shown in the image.
Click to insert the content you want to notify.‍

4. Adjust the layout

Simply adding will result in a state like the image.
Adjust the layout for better readability.

This time, it was arranged like the image.
Using symbols can improve visibility.

5. Execute the test
Press the test button at the bottom of the screen.
If the test is successful, the setup is complete. Press Save.

6. Turn the trigger ON

Once the flow bot creation is complete, it will be displayed as shown above.
The trigger is initially set to OFF, so turn it ON.

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Flow bot template used this time
Notify Slack when a comment is posted in kintone

Other Automation Examples Using kintone and Slack

There are many examples of automation using kintone and Slack in Yoom, so here are a few.

1. Notify Slack when kintone status is updated
‍Being able to quickly notice status updates is expected to help work progress smoothly.

2. When audio data is registered in kintone, it automatically transcribes the audio and sends a notification to Slack.
‍It is also possible to create a flow bot incorporating AI features. This will significantly reduce the effort of manual input.

3. Store content posted on Slack in kintone
‍It also supports automation from Slack to kintone. You can add the content exchanged on Slack directly to kintone, enabling quick business communication.

Summary

In order to not only proceed with tasks smoothly but also communicate effectively, it is advisable to respond quickly to comments added by someone.
With this integration, real-time notifications can be achieved, making such prompt responses easier.
Additionally, Yoom allows for app integration without the need for programming. There are numerous templates available that can be set up with just a click, allowing for easy automation of business workflows.
Even those who have given up on implementing automation before will find it easy to adopt, so please take this opportunity to try it out.