How to integrate LOGILESS with Google Chat to automatically notify when an order slip is created in LOGILESS

When you integrate LOGILESS with Google Chat, you can automatically send notifications to Google Chat whenever an order slip is created in LOGILESS. This allows you to quickly grasp the occurrence of orders without accessing LOGILESS, streamlining the confirmation process and potentially preventing oversight of order slips. By utilizing Yoom, we will introduce how to create app integrations and flow bots without coding, so please read to the end. Recommended for: - Those utilizing Google Workspace and seeking to streamline operations - E-commerce operators looking to smooth the process from order to delivery - Those aiming to improve efficiency in sharing order information manually and reduce human errors - Sales representatives aiming to speed up customer response and improve customer satisfaction Benefits and Examples of Integrating LOGILESS with Google Chat Benefit 1: Strengthening Team Collaboration through Rapid Information Sharing By integrating LOGILESS with Google Chat, you can automatically notify Google Chat every time an order slip is created in LOGILESS, allowing all team members to quickly grasp the order status. For example, by promptly informing the sales team of new order information, they can quickly prepare for follow-up, potentially improving response speed to clients. Additionally, the delivery team can start preparations early, potentially reducing lead time. As a result, the process from order to delivery can be smoother, potentially strengthening inter-departmental collaboration. Benefit 2: Reduction of Human Errors Integrating LOGILESS with Google Chat eliminates the need for manual information sharing, potentially reducing human errors such as transcription mistakes or sharing omissions of order information. For instance, when managing with paper slips or Excel files manually, information sharing omissions or misentries are likely to occur, increasing the risk of business stagnation or customer trouble. By automating notification tasks, accurate order information can be shared, potentially improving business efficiency and reducing the time and cost of trouble response. Benefit 3: Improvement of Customer Satisfaction By integrating LOGILESS with Google Chat and automatically notifying order slip information, customer response can be sped up, potentially improving customer satisfaction. For example, sales representatives can quickly confirm new orders through notifications to Google Chat, enabling them to promptly inform customers of order acceptance or shipping schedules. Such prompt responses can easily gain customer trust, potentially leading to repeat orders and increased word-of-mouth. [What is Yoom] How to Create a Flow for Integrating LOGILESS with Google Chat From here, let's actually create a flow using Yoom to integrate LOGILESS with Google Chat, where "a notification is sent to Google Chat when an order slip is created in LOGILESS." Create the flow in the following four processes: - Integrate LOGILESS and Google Chat with My Apps - Copy the template - Set the trigger in LOGILESS and the subsequent operation settings in Google Chat - Turn on the trigger button and confirm the integration operation between LOGILESS and Google Chat

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Step 1: Connect LOGILESS and Google Chat to My Apps

1. How to register LOGILESS

Click "My Apps" and search for LOGILESS from "New Connection".

When the LOGILESS login screen appears, enter your email address and password to log in.

Next, you will be asked for access permission, so click "Approve".
This completes the connection of LOGILESS to My Apps.

2. How to register Google Chat
Next, search for Google Chat from "New Connection".

Enter your account name and access token, then click "Add".
※Note: Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
This registers Google Chat to My Apps.

Once My Apps registration is complete, the icons for LOGILESS and Google Chat will be displayed in My Apps.
Let's start editing the flow right away!
Click "Try it" on the banner below to copy the template.

Step 2: Setting the Trigger to Activate When an Order Slip is Created or Updated in LOGILESS

First, set up "When an order slip is created or updated".

Title: Can be changed as desired.
Action: Select "When an order slip is created or updated".
Account information linked with LOGILESS: Ensure it is set correctly.

Trigger activation interval: Can be set to 5 minutes/10 minutes/15 minutes/30 minutes/60 minutes.
Note: The shortest activation interval varies depending on the plan, so please be careful.
Once the setup is complete, create a new order slip in LOGILESS and click test.

Step 3: Send a Message to a Google Chat Space

Next, set up the "Send a message to a space" item.

Title: Can be changed as desired.
Action: Select "When an order slip is created or updated".
Account information linked with Google Chat: Ensure it is set correctly.

Set the Google Chat space ID, key, and token you want to use for automatic notifications, referring to the annotations.

The message content is set to automatically notify Google Chat by quoting the "Order Slip ID" and "Order Code" when a new order slip is created in LOGILESS.
The content of the message can be freely set according to the information you want to obtain.
After entering, click test, and if the message can be sent to Google Chat, save it.

Step 4: Turn ON the Trigger

Once all settings are complete, the above screen will be displayed, so click "Turn ON the Trigger".
This completes the flow of "Notify Google Chat when an order slip is created in LOGILESS".

Introduction to Other Automation Examples Using LOGILESS

1. This is a flow where supplier information added in Google Sheets is automatically registered in the LOGILESS supplier master.
By utilizing this flow, information can also be automatically added to LOGILESS, enabling the possibility of quick information sharing.

2. This is a flow where information is automatically stored in kintone once the shipment is completed with LOGILESS.
By utilizing this flow, shipment information can be automatically stored, making it easier to track and analyze necessary information, thereby improving operational efficiency.

3. This is a flow where an invoice is automatically issued and emailed when an order slip is created or updated in LOGILESS.
By utilizing this flow, it is expected to reduce human errors and expedite and accurately proceed with billing operations by automating the issuance of invoices and email notifications.

Summary

We introduced a method to integrate LOGILESS with Google Chat, allowing automatic notifications in Google Chat when an order slip is created in LOGILESS. How did you find it? At Yoom, you can easily start app integration by utilizing pre-configured templates. This enables business automation without requiring specialized knowledge. In addition to LOGILESS and Google Chat, we offer templates for various other apps, so please check the Flowbot Template List.