How to integrate Box with AI translation functionality to receive emails, extract specific text, and create a folder in Box

Step 2: Select and Copy the Template

1) Open the template above and click on the "Try this template" icon.

2) The following display will appear.

Click the icons with "!" on the right in order to set up the operations.
The title and details can be edited by clicking on them, so please change them as needed.

Step 3: Set the Trigger

Click on "Email Trigger: When an email is received".

1) Create an address to receive the trigger email.
When an email arrives at that address, the flow bot will start.
Once you have entered it, click "Next".

2) Send an email that meets the conditions to the address you set earlier and click "Test".
Once the test is successful, click "Save".

Step 4: Set AI Operations

1) Return to the flow and click on the "Extract data from text" icon.

2) Set the action to "Extract data from text" and select the conversion type as "Data Extraction (2 tasks)", then click "Next".

3) Enter the required fields.
You can use the output information to input the target text.
Once the input is complete, click "Test" and after a successful test, click "Save".

Step 5: Set Box Actions

1) Return to the flow and click on the "Integrate with app: Create folder" icon.

2) Select the action "Create folder" and click "Next".

3) You can use the output information to input the folder name.
Once the input is complete, click "Test" and after a successful test, click "Save".

This completes the flow of [Receive an email, extract specific text, and create a folder in Box].

Step 6: Test and Verify

 Once the setup is complete, the following display will appear, click "Turn on Trigger".
Start the flow bot and verify that it operates correctly.

Here is the template used this time

Other Automation Examples Using Box

Yoom also offers other automation templates using Box, which we would like to introduce.
Please utilize the templates according to the tasks you want to automate or in combination with the apps you are currently using.

1. Store Files Attached to Emails in Box
Automatically store files attached to emails in a specified folder in Box.
You can specify any folder or file name for the storage location.‍
Since the attachments are automatically stored, it not only saves you the trouble of manual work but also ensures smooth data management.

2. When a file is uploaded to Box, register the file information as a record in kintone
‍This is a flow to register a record in kintone when a new file is uploaded to Box.
You can automatically detect when a file is uploaded without having to access Box, and register it as a record in kintone.
This reduces the need for manual upload tasks and is expected to improve work efficiency.

3. Send a message to the LINE WORKS chat room when a file is uploaded to Box
This flow automatically sends a message to the LINE WORKS chat room when a file is uploaded to Box.
This eliminates the need for manual notification tasks and is expected to improve work efficiency.

Summary

By integrating AI operations with Box, it becomes possible to extract specific text from incoming emails and automatically create folders in Box.
Implementing this flow allows for automatic folder creation, which can lead to improved project management and reduced time spent on creating large numbers of folders, thereby enhancing work efficiency.
Additionally, automation helps prevent human errors such as duplication or omissions that can occur with manual creation, leading to more accurate information organization.

With Yoom, you can easily integrate apps without the need for programming, so please use this article as a reference and try integrating your apps!