By integrating Microsoft Teams API with other app APIs, you can expect improved work efficiency and reduced human errors!
For example, quickly notifying when an order is placed on an e-commerce site allows the person in charge to respond promptly. Additionally, by integrating with a calendar, you can automatically notify updates or additions to schedules and send reminders.
Furthermore, you can trigger posts to Microsoft Teams to transcribe web conference audio in collaboration with AI functions or translate post content and add it to other tools. Take this opportunity to make use of the Microsoft Teams API!
Who Should Use Microsoft Teams API
Those who use Microsoft Teams as a daily internal tool.
Those who want to automate notifications to Microsoft Teams.
Those who want to automatically translate and summarize content posted on Microsoft Teams and reflect it in other apps.
Those who want to quickly notify Microsoft Teams of information updates not only in Microsoft apps but also in other apps.
Those who want to integrate Microsoft Teams with other apps without code to reduce manual notification tasks and improve work efficiency.
How to Use Microsoft Teams API
This time, we will use a service called Yoom to use Microsoft Teams without code.
[What is Yoom]
First, please access the official Yoom website and create an account. Please issue an account from this registration form. If you have already registered an account, please log in.
How to Connect Microsoft Teams with Yoom
Setting Up My App Integration
1) Once logged into your Yoom account, register the app you will use. Click "My Apps" and select "New Connection".
2) A list of apps that can be connected with Yoom will be displayed, and search for "Microsoft Teams" from the search window at the top.
Once you can select Microsoft Teams, log in with the account you will use.
3) Once registered, an icon will be displayed in My Apps. Check if the icon of the registered app is displayed.
Now you can use the Microsoft Teams API from Yoom!
From here, we will introduce the templates actually prepared for each recommended job type and usage scene.
Examples of Automation Achievable with Microsoft Teams API
Yoom allows integration with various services, and templates corresponding to each service are also available. Utilize templates that can integrate with not only Microsoft apps you usually use but also other services to automate Microsoft Teams!
1. Notify When Information is Updated or Added
By using the Microsoft Teams API, you can integrate with external app APIs to automatically notify Microsoft Teams of updates or additions to information in external apps. This saves the trouble of checking external apps each time, eliminates the need for manual notification operations to Microsoft Teams, and should improve work efficiency! Furthermore, it helps prevent human errors such as incorrect input or omissions, and you can expect improved accuracy of information.
Notify Microsoft Teams when a row is added in Google Sheets.
■Overview The "Read files stored in Google Drive with OCR and notify Microsoft Teams" workflow is a business workflow that automates document management and information sharing across teams. It converts files saved in Google Drive into text using OCR technology and extracts necessary information. It then automatically notifies Microsoft Teams, eliminating manual data processing and communication and improving operational efficiency.
■Recommended for ・Those who manage many documents using Google Drive ・Those who want to strengthen in-team communication using Microsoft Teams ・IT staff who want to implement OCR to advance document digitization ・Business owners who aim to automate and streamline business processes ・Business users spending time on manual data entry and information sharing
■Notes ・Connect Yoom with both Google Drive and Microsoft Teams. ・Microsoft 365 (formerly Office 365) offers home plans and commercial plans (Microsoft 365 Business). If you are not subscribed to a commercial plan, authentication may fail. ・The OCR AI operation is only available on the Team Plan and Success Plan. On the Free Plan and Mini Plan, the configured flow bot operation will result in an error. ・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the trial, you can use restricted apps and features (operations). ・You can choose trigger intervals of 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies by plan. ・The maximum downloadable file size is 300 MB. Depending on the app's specifications, it may be less than 300 MB. ・For details on file size limits for the trigger and each operation, see the following: https://intercom.help/yoom/en/articles/9413924 ・OCR may fail to read data of 6,500 characters or more, or when text is small. ・Branching is available on the Mini Plan or higher. On the Free Plan, the configured flow bot operation will result in an error. ・Paid plans such as the Mini Plan offer a two-week free trial. During the trial, you can use restricted apps and features (operations).
■Overview The flow to upload a file version and notify Microsoft Teams when a file is uploaded to Box is a business workflow that smoothly integrates file management in Box and information sharing in Microsoft Teams. By automating file version management and quickly communicating the latest information to the entire team, it improves work efficiency and team communication.
■Recommended for ・Teams that frequently update and manage files using Box ・Organizations that use Microsoft Teams for information sharing ・Those who manually manage file versions and notifications and want to improve efficiency ・IT personnel who want to automate business processes by integrating multiple SaaS applications ・Project leaders aiming to centralize information sharing and file management within the team
■Notes ・Please integrate Box and Microsoft Teams with Yoom. ・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview This is a flow that notifies Teams when information is added to any Notion database.
■Notes ・Please link Yoom with both Notion and Microsoft Teams. ・Branching is a feature (operation) available on the Mini Plan or higher. If you are on the Free Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
It is possible to synchronize the Microsoft Teams calendar with updates and additions to an external app's schedule via the Microsoft Teams API and the external app's API. Based on the information from the external app, schedule changes can be made, which is expected to improve data accuracy, reduce schedule reflection time lags, and enhance operational efficiency.
When an event is created in Google Calendar, notify Microsoft Teams.
■Overview The "Notify Microsoft Teams when an event is created in Google Calendar" workflow helps with sharing event information. Because notifications are sent promptly when an event is created, you can prepare quickly, such as creating materials for the day.
■Recommended for ・Those who manage schedules using Google Calendar ・Those who use Google Calendar's sharing features within the team but still miss events ・Those who want to quickly notify others when events change or new events are added ・Those who use Microsoft Teams as a communication tool ・Those who use Microsoft Teams daily and want to share information with team members quickly ・Project managers who want to grasp members' schedules at a glance and manage progress efficiently
■Notes ・Please connect Yoom with both Google Calendar and Microsoft Teams. ・You can choose the trigger interval from 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies by plan, so please be aware. ・Microsoft 365 (formerly Office 365) has consumer and business plans (Microsoft 365 Business). If you are not subscribed to a business plan, authentication may fail.
Additionally, it is possible to reflect schedules posted on Microsoft Teams in the calendar.
For example, when a meeting schedule is posted in the sales department channel, an event is automatically created in Google Calendar. Furthermore, it can automatically notify you of today's schedule in Google Calendar. This makes it easier for everyone in the sales department to understand the schedule, reduces manual work, and minimizes input errors.
3. Summarize
By combining the Microsoft Teams API with external app APIs like OpenAI, it is possible to summarize the content using ChatGPT and notify the summarized text in Microsoft Teams. This can save the effort of manual summarization and prevent missed confirmations or information overload. Additionally, it allows for efficient sharing of key points within the team, which can lead to improved work efficiency and faster decision-making.
For example, an email received by the accounting department in Outlook can be automatically summarized, and its content sent to the accounting department channel in Microsoft Teams. This enables the rapid sharing of important information and helps prevent missed emails or delayed responses.
Additionally, both transcription and summarization are possible. After an interview conducted by the HR department via Zoom, a transcript and summary of the meeting are automatically created as soon as the meeting ends, and the content is notified to the HR channel in Microsoft Teams. This allows for quick sharing of the interview content and swift transition to the next actions.
4. Translate
By utilizing the Microsoft Teams API and AI operations, you can translate messages posted in other chat tools and post the translated version to Microsoft Teams. For example, a message posted in English by the overseas sales department on Slack can be automatically translated, and the translated version can be posted to the sales department channel in Microsoft Teams. This allows the domestic sales team to smoothly understand the content and respond promptly.
Translate the messages posted on Google Chat into English and post the translated version on Microsoft Teams.
We introduced how to integrate and utilize the Microsoft Teams API with other apps. By combining the Microsoft Teams API with external app APIs, you can expect improved work efficiency and smooth communication.
For example, by integrating with external apps, you can automatically notify updates or schedule changes, and automatically summarize important emails or meeting contents to notify the team. Additionally, using the message translation feature allows for smooth information sharing among global teams. These automations can reduce manual work and prevent human errors, potentially enhancing productivity! Please consider using the Microsoft Teams API to streamline your daily operations!
With Yoom, you can easily implement the Microsoft Teams API without programming knowledge. Moreover, by utilizing Yoom's templates, you can easily introduce such automation, so please give it a try.
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
While exploring ways to improve operational efficiency in a small to medium-sized enterprise in a region with limited human resources, we discovered Yoom. I was amazed at how much efficiency could be achieved by implementing Yoom, something I had casually wished for. Even without any knowledge or experience in systems or programming, our operations have significantly transformed, and I am writing to share this experience with many others who might feel the same way.
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