Do you want to use AI more in your workflow? Incorporating AI tools like Gemini into your everyday workflow can significantly boost efficiency. Once you master its use, searching and generating ideas become faster and more intuitive. In today’s fast-paced IT-driven world, using AI will be essential for both individuals and businesses.
In this article, we’ll show you how to integrate Microsoft Teams with Gemini, enabling powerful AI-driven searches to streamline your process. By connecting it through Yoom’s app integration, you can quickly and easily access the information you need.
Meet Yoom: No-Code Automation
Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
🌐 Connect with apps like Microsoft Teams, Gemini, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
In this guide, you'll learn the step-by-step process of how to use Yoom to connect Microsoft Teams and Gemini, enabling powerful AI-driven searches that streamline your process by analyzing content posted in Teams using the Gemini Assistant and posting the responses back to Microsoft Teams.
✨ Recommended for
MicrosoftTeams and Gemini users
Those looking to improve work efficiency through the integration of Microsoft Teams and Gemini
Teams wanting to filter and access only relevant information through AI-powered integration
Anyone aiming to reduce time spent on research by leveraging Microsoft Teams and Gemini
✔️ For Those Who Want to Try It Now
Yoom offers ready-made templates for easy setup in integrating Microsoft Teams and Gemini. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
Analyze the content posted on Microsoft Teams using the Gemini assistant and update the response back to Microsoft Teams.
■Overview Are you overwhelmed with handling inquiries and sharing information in Microsoft Teams, and finding it time-consuming to review posts and craft appropriate responses? Handling everything manually not only takes time but can also lead to inconsistent response quality. By leveraging this workflow, Gemini automatically analyzes messages posted to Microsoft Teams and posts the generated response to the channel, helping resolve these communication challenges.
■Who we recommend this template for ・Those who want to streamline inquiry handling in Microsoft Teams and shorten the time to reply ・Team leaders who want Gemini to summarize discussions and information in specific internal channels and use them as knowledge ・Those who want to incorporate generative AI into their operations to eliminate manual effort in gathering information and creating responses
■Notes ・Please connect Yoom with both Microsoft Teams and Gemini. ・Microsoft 365 (formerly Office 365) has consumer plans and commercial plans (Microsoft 365 Business). If you are not subscribed to a commercial plan, authentication may fail. ・You can select a trigger interval of 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies by plan, so please be aware.
🚀 Let's Create a Flowbot to Automate AI-Powered Responses in Microsoft Teams with Gemini
Let's walk through how to create AI-driven searches by analyzing content posted in Microsoft Teams using the GeminiAssistant and posting the responses back to MicrosoftTeams.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
A free Yoom account
Access to Microsoft Teams & Gemini
If you don’t have a Yoom account yet, register now from thisregistration form!
⚠️ Note: "Microsoft 365 (formerly Office 365)" includes both personal and business plans. If you’re using a personal plan, Yoom’s authentication may not work properly. We recommend using a Microsoft 365 Business account for a stable connection.
Step 1: Integrate Microsoft Teams and Gemini with Yoom
Let’s start with registering Microsoft Teams and Gemini in Yoom.
After logging into Yoom, go to "My Apps" from the left side menu, and click the "+ Add" button.
Connect Microsoft Teams
Search for Microsoft Teams from the app list and select it.
Log in to your Microsoft account.
Connect Gemini
Search for Gemini from the app list and select it.
Enter the account name. Use a name that's easy to recognize, such as your company name or the person responsible for the account.
For the access token, go to the Gemini API acquisition page. Click on the "Create API key" button. Then, select to create an API key for your existing project or new project.
Your new API key will appear. Copy it.
Return to Yoom, paste it into the Access Token field, and click “Add”.
Now the apps are connected :)
Step 2: Copy the Template
Click the "Try It" button to copy the pre-built template into your project.
Analyze the content posted on Microsoft Teams using the Gemini assistant and update the response back to Microsoft Teams.
■Overview Are you overwhelmed with handling inquiries and sharing information in Microsoft Teams, and finding it time-consuming to review posts and craft appropriate responses? Handling everything manually not only takes time but can also lead to inconsistent response quality. By leveraging this workflow, Gemini automatically analyzes messages posted to Microsoft Teams and posts the generated response to the channel, helping resolve these communication challenges.
■Who we recommend this template for ・Those who want to streamline inquiry handling in Microsoft Teams and shorten the time to reply ・Team leaders who want Gemini to summarize discussions and information in specific internal channels and use them as knowledge ・Those who want to incorporate generative AI into their operations to eliminate manual effort in gathering information and creating responses
■Notes ・Please connect Yoom with both Microsoft Teams and Gemini. ・Microsoft 365 (formerly Office 365) has consumer plans and commercial plans (Microsoft 365 Business). If you are not subscribed to a commercial plan, authentication may fail. ・You can select a trigger interval of 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies by plan, so please be aware.
Click "OK" and give the Flowbot a name to recognize.
This template will be copied to your “My Project”.
Step 3: Set Up Trigger Action
Now let’s set up the trigger action.
Click on the Microsoft Teams trigger action item.
Set your trigger interval (how often you want Yoom to check Microsoft Teams for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Specify the Teams ID and Channel ID to retrieve data to share with Gemini.
Click on the input field, and select from the displayed options.
Make a test post on Microsoft Teams, then click “Test”. If the test succeeds, click “Save”.
Step 4: Set Up Gemini Action
Click on “Generate Content”.
Select the Gemini model you want to use. For images, 1.5 flash is used.
Give Gemini an instruction based on the example input provided below. Select the "retrieved values" from Microsoft Teams in the previous step. By setting it as shown below, you can automatically share the Microsoft Teams data to Gemini.
To set the text you want to get a response, select “Message Content” from the Microsoft Teams retrieved value.
📚 Reference: For more details on retrieved values and how to set it up, see the guide here.
Click “Test”. If the test succeeds, click “Save”.
Step 5: Post on Microsoft Teams
Click on the MicrosoftTeams action item.
Specify the Channel ID to post the generated content by Gemini.
Create the message you want to post on Microsoft Teams.
To share the response generated by Gemini, click the input field and select “Generated Content” from the retrieved value.
Arrange the layout if needed.
Once set, run a test. If the test succeeds, click “Save”.
Step 6: Activate the Flowbot
Toggle the "Trigger On" button to activate your flow! Check if the Flowbot you set up is working properly.
That's it! Your Flowbot is ready :)
Analyze the content posted on Microsoft Teams using the Gemini assistant and update the response back to Microsoft Teams.
■Overview Are you overwhelmed with handling inquiries and sharing information in Microsoft Teams, and finding it time-consuming to review posts and craft appropriate responses? Handling everything manually not only takes time but can also lead to inconsistent response quality. By leveraging this workflow, Gemini automatically analyzes messages posted to Microsoft Teams and posts the generated response to the channel, helping resolve these communication challenges.
■Who we recommend this template for ・Those who want to streamline inquiry handling in Microsoft Teams and shorten the time to reply ・Team leaders who want Gemini to summarize discussions and information in specific internal channels and use them as knowledge ・Those who want to incorporate generative AI into their operations to eliminate manual effort in gathering information and creating responses
■Notes ・Please connect Yoom with both Microsoft Teams and Gemini. ・Microsoft 365 (formerly Office 365) has consumer plans and commercial plans (Microsoft 365 Business). If you are not subscribed to a commercial plan, authentication may fail. ・You can select a trigger interval of 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies by plan, so please be aware.
💡 Other Automation Examples Using Microsoft Teams and Gemini
You can try out more automations by utilizing Microsoft Teams and Gemini with Yoom. Here are some more examples you can explore for your next automation!
Automation Example Using Microsoft Teams
Send a Message to Microsoft Teams Automatically
This can eliminate the need for manual transcription, saving time and reducing human errors.
When a message is posted in a Microsoft Teams chat, add a record to Salesforce.
■ Overview The flow 'Add a record to Salesforce when a message is posted in a Microsoft Teams chat' is a workflow that streamlines communication and sales management. By automatically reflecting interactions in Teams to Salesforce, centralized information management becomes possible, reducing the effort and errors of manual input. This integration enables smooth team collaboration and is expected to improve business productivity.
■ Recommended for: ・Business professionals who use Microsoft Teams and Salesforce regularly ・Sales personnel looking to streamline sales activities ・Team leaders aiming for centralized information management and experiencing challenges with manual data entry ・Marketing personnel who want to leverage chat content as sales data
■ Notes ・Connect Yoom with both Salesforce and Microsoft Teams. ・Trigger activation intervals can be selected in intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest activation interval differs depending on the plan. ・Microsoft 365 (formerly Office 365) has home plans and general enterprise plans (Microsoft 365 Business), and authentication may fail if you are not subscribed to the general enterprise plan. ・Salesforce is available only with the Team Plan or Success Plan. With the Free Plan or Mini Plan, operations and data connect of configured flowbot will result in an error, so please be cautious. ・Paid plans such as Team Plan and Success Plan allow for a 2-week free trial. Restricted apps can be used during the free trial period.
■Overview "Notify Microsoft Teams when a new task is created in Asana" is a workflow that seamlessly integrates task management and team communication. It instantly notifies Microsoft Teams of task additions in Asana, facilitating smooth information sharing among the team. This prevents overlooking tasks and delays in information transmission, ensuring smooth project progress.
■Recommended for - Project managers who use Asana for task management - Team leaders who want to strengthen team communication with Microsoft Teams - IT personnel looking to streamline integration between multiple SaaS applications and automate tasks - Companies aiming to improve team productivity through timely sharing of task notifications
■Notes - Please integrate Asana and Microsoft Teams with Yoom. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - The shortest activation interval varies depending on the plan, so please note. - Microsoft365 (formerly Office365) has both home and general business plans (Microsoft365 Business). Authentication may fail if you are not subscribed to the general business plan.
■Overview This is a flow that analyzes an image uploaded to Google Drive with Gemini and notifies the content to Outlook. With Yoom, you can easily achieve this flow without programming, as it allows integration between apps.
■Recommended for ・Customer support personnel who want to share information from images sent by customers in a timely manner ・Operators of e-commerce sites that handle a large amount of image data ・Market research personnel who want to quickly analyze and share information on competitor products or new product images ・Those who want to collect images of their products posted on multiple social media platforms and use them for marketing strategies or brand management ・Those who want to speed up the process of checking image data content and communication tasks
■Notes ・Please integrate Google Drive, Gemini, and Outlook with Yoom. ・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview This is a flow to analyze images uploaded to Google Drive with Gemini and notify the content via Gmail. With Yoom, you can easily achieve this flow without programming, as it allows integration between apps.
■Recommended for ・Customer support representatives who want to quickly share information from images sent by customers ・Operators of e-commerce sites handling a large volume of image data ・Market research personnel who want to quickly analyze and share information on competitor products or new product images ・Those who want to collect images of their products posted on multiple social media platforms and use them for marketing strategies or brand management ・Those who want to expedite image data content verification and communication tasks
■Notes ・Please integrate Google Drive, Gemini, and Gmail with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview This is a flow to summarize with Gemini and add to Google Spreadsheet after responding to the form. You can automatically summarize the information collected in the form with Gemini and smoothly link it to Google Spreadsheet.
■Recommended for ・Those who are collecting data using online forms Business personnel who are gathering a lot of information through forms such as customer surveys and internal applications ・Those who are spending time summarizing and organizing data Team leaders or managers who want to reduce the manual burden by automatically summarizing information using Gemini ・Those who are managing data using Google Spreadsheet People who want to reduce manual input into Google Spreadsheet and manage data efficiently through automatic linkage ・Executives or IT personnel aiming to automate business workflows Executives or IT personnel who want to improve overall business efficiency through data processing automation
■Notes ・Please link Yoom with both Gemini and Google Spreadsheet.
■Overview The "Summarize email content with Gemini and add to Google Spreadsheet" workflow streamlines information management. By summarizing and adding data to the database, readability of information is enhanced.
■Recommended for: ・Those who frequently use email for business ・Those who need to quickly summarize and share email content ・Those who manage data and information using Google Spreadsheets ・Those who want to reduce manual summarization and input errors to work efficiently ・Those who receive a high volume of emails and wish to work efficiently even in a busy work environment
■Notes ・Please link Yoom with both Gemini and Google Spreadsheets.
■Overview This flow summarizes Gmail content using Gemini and adds it to a Google Spreadsheet. By summarizing with Gemini, email management can be streamlined.
■Recommended For ・Those who want to efficiently manage a large number of emails People who receive a lot of Gmail daily and find it challenging to organize the content ・Business people who want to centrally manage email content Those who want to compile information to share with the team in a Google Spreadsheet ・Those who want to reduce manual data entry People who want to avoid the hassle of manually transcribing email content into a spreadsheet to improve work efficiency
■Notes ・Please integrate each of Gemini, Gmail, and Google Spreadsheet with Yoom.
■Overview This is a flow that analyzes the content posted on Google Chat using Gemini's assistant and updates the response back to Google Chat.
■Recommended for 1. Those who want to improve the efficiency of internal FAQs and help desk operations 2. Those who want to promote the activation of internal communication 3. Companies that use Google Chat as an internal portal
■Notes ・Please integrate with both Google Chat and Gemini with Yoom. ・Integration with Google Chat is only possible with Google Workspace. Please refer to the following for details. https://intercom.help/yoom/en/articles/6647336 ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview Are you spending time manually creating responses for inquiries and questions on Slack each time? Especially when repetitive exchanges and information searches occur frequently, it can become a burden on the person in charge. By leveraging this workflow, a post to a specific Slack channel can trigger Gemini to analyze the content, automatically generate a response, and post it to Slack, helping streamline these inquiry-handling tasks.
■Recommended for ・Information systems staff who spend a lot of time handling internal inquiries on Slack ・Those who want to leverage Gemini to make communication on Slack smoother ・Those who want to systemize automatic replies to routine questions and improve team productivity
■Notes ・Please connect Yoom with both Gemini and Slack. ・For the trigger, you can choose an execution interval of 5, 10, 15, 30, or 60 minutes. ・The minimum execution interval varies by plan, so please be aware.
👏 Benefits of Integrating Microsoft Teams with Gemini
Benefit 1: Simplified AI Research
By posting the content in Microsoft Teams, Gemini can automatically search and return results directly to Teams. You no longer need to manually search. Recommended for help desks where fast responses are important, allowing for quicker access to the information you need.
Benefit 2: Improved Information Sharing
Gemini’s search results will be automatically posted on Microsoft Teams, sharing important information with teams. You no longer need to send results separately. Creating threads for search results can encourage collaborative discussions, helping your team share knowledge and make informed decisions later.
📖 Summary
By integrating Microsoft Teams and Gemini with Yoom, you can quickly access and capture the information you need, making your workflow more efficient. This integration allows you to handle tasks seamlessly, and its flexibility ensures it can be adapted to fit your daily needs. With AI-powered search, you can simplify your processes and reduce your workload.
Best of all, no specialized knowledge is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
After working as a manager at a general store, I began working from home as an SEO writer. Later, I entered into a freelance contract with a marketing startup for about five years. Surrounded by University of Tokyo students, I spent my days learning various business terminologies and how to use SaaS tools. During my time as a store manager, I was often overwhelmed by administrative tasks such as sales and inventory management, personnel management, and ordering, which frequently prevented me from engaging with customers and caused me to miss sales opportunities. Even during my freelance work, I found myself bogged down with repetitive tasks like data entry and often thought, "Can't these monotonous tasks be automated?" Therefore, I strongly resonate with Yoom's vision!
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