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How to Integrate Applications

2025-04-18

How to Add Content Posted in a Specific Room on Microsoft Teams to Google Sheets

r.suzuki

Efficient information management and communication are essential in a business environment.
Many companies are likely achieving efficiency by using apps.
Are you satisfied with just using one app?
This time, we introduce a flow bot that automatically adds content posted in a specific room to Google Sheets by integrating two apps: Microsoft Teams and Google Sheets!
We will also explain the benefits of app integration and provide specific instructions on how to set it up without any programming.

Recommended for

  • Those who use Microsoft Teams and Google Sheets
  • Those considering integrating Microsoft Teams and Google Sheets to improve work efficiency
  • Those managing inquiry information by integrating Microsoft Teams and Google Sheets
  • Those conducting customer management and internal communication by integrating Microsoft Teams and Google Sheets

For those who want to try it immediately

This article introduces the integration method using the no-code tool "Yoom".
No complicated settings or operations are required, and even non-engineers can easily achieve it.
You can start immediately from the template below, so please give it a try!

[What is Yoom]

How to Create a Flow Integrating Microsoft Teams and Google Sheets

Step 1: Register/Login to Yoom and Register an App

First, please visit the official Yoom website to create an account.
If you already have an account, please log in.
Yoom Account Registration Page

Once logged into your Yoom account, register the app you will use.
1) Click "My Apps" and select "+ Add".
2) Select the app you want to register and log in with the account you use for each app.
Once the first app is registered, click "New Connection" again to register the second app.

* AI operations are only available with the Team Plan and Success Plan.
For Free Plan and Mini Plan, operations and data connections set with Flowbot will result in errors, so please be careful.
Moreover, <span class="mark-yellow">paid plans such as Team Plan and Success Plan offer a 2-week free trial.
During the free trial, you can use apps that are normally restricted.</span>
Please give it a try!

3) Once registered, an icon will appear in My Apps.
Check to see if the icons for the two registered apps are displayed.

Step 2: Select a Template and Prepare Storage Location

Now, let's create a flow called [Add Content Posted in a Specific Room in Microsoft Teams to Google Sheets].

For this flow, you need to prepare a Google Sheet in advance to add content posted in a specific room in Microsoft Teams.
Think about how to summarize the extracted information from the content posted in a specific room and add it to Google Sheets, and prepare in advance.

Step 3: Set Up Integration Between Microsoft Teams and Google Sheets

1) Click the "Try This Template" icon of the template introduced earlier to copy it to My Projects.

2)The following display will appear.


Follow the instructions and click on the flow icons with "!" on the right in order, and edit them.
Titles and details can be changed by clicking on them.
Modify them to be user-friendly.

3)Click on "App Trigger: When a message is sent to a channel".

4)Select the action "When a message is sent to a channel" and click "Next".



5)Select the trigger activation interval and enter the required fields.
Once entered, click "Test", and if the test is successful, click "Save".

6)Return to the flow and click on the icon "Extract data from text".

7)Select the conversion type "Extract data (2 tasks)" and click "Next".

8)Enter the items.
You can reference the output information linked earlier, so use it as needed.
Once entered, click "Test", and if the test is successful, click "Save".

9)Return to the flow and click on the icon "Operate database: Add record".

10)Select the action "Add record", enter the "Database ID", and click "Next".


11)Enter the values for the record to be added.
You can reference the output information extracted earlier, so use it as needed.
Once entered, click "Test", and if the test is successful, click "Save".


12)This completes the flow of [Adding content posted in a specific room on Microsoft Teams to Google Sheets].

Step 4: Test and Verify

13)Once all settings are complete, the following display will appear, so click "Turn on Trigger". Activate the flow bot and check if it operates correctly once.

Here is the template used this time

Other Automation Examples Using Microsoft Teams and Google Sheets

In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Microsoft Teams and Google Sheets.
All of them can be used with simple settings, so if there is anything you are interested in, please give it a try!

Other Automation Examples with Microsoft Teams and Google Sheets

You can translate text added in Google Sheets into English and notify Microsoft Teams, or notify Microsoft Teams when a row is updated.
Furthermore, it is also possible to retrieve the relevant records and notify them in bulk every day.

Example of Automation Using Microsoft Teams

Receive notifications in Microsoft Teams when information is updated

Information sharing among team members becomes smoother, allowing you to quickly grasp the progress of the project.

Add When a Message is Sent to Microsoft Teams

Eliminating the need for manual transcription saves time and prevents human errors.

Notify Microsoft Teams when a new task is created

When a task is registered, a notification is promptly sent to Microsoft Teams, which may help ensure that you do not miss the occurrence of a task.

Automation Example Using Google Sheets

Create a folder when a row is added in Google Sheets

This can reduce manual work and may prevent human errors such as mistyping a folder name or forgetting to create it.

Register a Client When a Row is Added to Google Sheets

Automation can help prevent errors that occur with manual tasks and maintain data consistency between tools.

Add users or contacts when a row is added in Google Sheets

This eliminates the need for manual entry, preventing human errors such as input mistakes, omissions, and duplicate registrations, thereby facilitating smooth information sharing.

Benefits of Integrating Microsoft Teams and Google Sheets

Benefit 1: Centralized Data Management

By automatically adding information posted in specific rooms to Google Sheets, centralized data management can be achieved.
For example, in project management, it becomes possible to automatically aggregate progress updates and task completion reports posted by each member in Microsoft Teams into Google Sheets.
In this way, project managers can easily grasp the overall progress by checking Google Sheets, and having consolidated information may save time in searching.

Benefit 2: Smooth Information Sharing

The integration of Microsoft Teams and Google Sheets is expected to facilitate smoother communication and easier information sharing across the team.
For instance, while sharing the progress of tasks or projects managed in Google Sheets within Microsoft Teams, members can assign tasks and check progress among themselves.
This eliminates the hassle of switching between the two apps for confirmation, potentially improving overall work efficiency!

Conclusion

The integration of Microsoft Teams and Google Sheets enables centralized data management and smooth information sharing, which can lead to improved work efficiency.
In particular, it greatly benefits project management and communication within the team.
Additionally, by using Yoom for integration, you can easily set up the connection without any coding, making it accessible to anyone without technical knowledge.
Aim for improved work efficiency and productivity by trying out app integration!

The person who wrote this article
r.suzuki
I came across Yoom when I was searching for ways to improve work efficiency on a daily basis at a small and medium-sized enterprise in a region where human resources are limited. I was casually thinking that it would be nice if this were the case, and by introducing Yoom, we can make it so much more efficient! I'm moved. Even though I have no knowledge or experience with systems or programming, my work has changed drastically, so I'm writing that I hope I can share it with many people who feel the same way.
Tags
Automation
Integration
Microsoft Teams
Google Sheets
App integration
No items found.
What is Yoom hyperautomation?
Conventional RPA can only automate simple repetitive tasks, and the setup process was very complicated.
With “hyperautomation,” which combines various technologies such as AI, API, RPA, and OCR, it is possible to automate many tasks that could not be realized until now more easily than before.
Don't Just Connect Apps—Automate Everything
Most tools simply connect one app to another, leaving the complex tasks to you. Yoom goes much further: From document creation and browser automation to OCR and generative AI, Yoom handles it all seamlessly in one platform.

Why settle for basic integrations? Streamline your entire workflow with Yoom’s powerful hyperautomation.
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