How to Integrate Google Meet and Telegram to Streamline Post-Meeting Follow-Ups

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

Google Meet is used by many companies as a conference tool with simple operability. By integrating with Telegram, notification management is streamlined, making team communication smoother. Previously, such integration required programming, but Yoom has developed templates that allow integration without programming. Important information can be automatically shared after meetings, effectively automating the prevention of task oversight and communication delays. This article explains how to send notifications to Telegram after a Google Meet meeting ends. Please read to the end.

Two Benefits of Automating Notifications to Telegram After a Google Meet Meeting Ends

We explain the integration method of Google Meet and Telegram, ideal for project managers and remote workers.

Benefit 1: Smooth Sharing and Access to Materials Using Meeting ID

After the meeting ends, notifications automatically sent to Telegram include unique keys such as the Google Meet meeting ID, which are used to link related materials and minutes. By associating the meeting ID with the recording file name or minutes file name, post-meeting material sharing becomes smooth, and necessary information can be accessed immediately. This allows project managers to ensure they have a grasp of meeting records and related materials, reducing the manual management workload.

Benefit 2: Support Rapid Decision-Making with Secure Notifications

When a meeting ends, the meeting date and ID information are automatically notified to Telegram, allowing remote workers to smoothly access meeting materials and related data based on that information. Especially in remote environments, quickly sharing meeting information and materials enables immediate transition to the next action, accelerating decision-making. Furthermore, Telegram's secure environment allows for safe exchange of important information, providing peace of mind in business operations.

[About Yoom]

Here, we explain how to implement the automation of "notifying Telegram when a Google Meet meeting ends" using Yoom's template without coding.

You can try it from the free plan. Register now and get started!

＞Register for free on Yoom

How to Create an Integration Flow to Get the Latest Google Meet Report and Notify Telegram

Things to Prepare in Advance

We have listed the items needed for the integration work.

Google Meet

Login Information
- Please prepare your email address and password to link with your Google account
- For integration testing, please open and end a meeting where the account to be integrated is the owner (within 1 hour before starting the integration work)

Telegram

Notification Group (a bot needs to be added)
- How to create a new bot is here
- Access Token

Step 1: Register My App

Here, we will set up to register the app to be integrated with Yoom. Log in to the Yoom workspace and click the new connection button from My Apps in the menu bar.

A list of apps that can be connected with Yoom will be displayed. Search for the app to be connected from the search window at the top and proceed with My App registration.

Google Meet

When this screen is displayed, proceed with the integration from the sign-in button to the Google account.

On the next screen, enter the email address and password for integration.

Once logged in, proceed with granting permissions.

Once permissions are granted, My App registration is complete.

Telegram

Select Telegram from the search results. Upon selection, the screen below will appear, requesting the account name and access token.

Enter any name for the account name. An access token is issued when a new bot is created on Telegram.

＞Official: BotFather

Enter the access token and click the add button to complete My App registration.

Step 2: Copy Yoom's Template to My Project

Click this banner. The template will be copied to "My Project" in the Yoom workspace.

The template will be copied to my project. Click on the title within the red frame to navigate to the settings screen.

Step 3: App Trigger "When the Meeting Ends"

Click on the first process of the template! Here, you will set the information to be retrieved from Google Meet.

(1/2) Select the Linked Account and Action

The items displayed here are pre-configured.

Title of the App Trigger
App
Account information linked with Google Meet
Trigger Action

→ Click Next

(2/2) Select the Linked Account and Action

Trigger Activation Interval
Open the dropdown and select from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.

→ Click Test → Success. Meeting information from the last hour has been extracted in the output.

※ If an error occurs

It may display that no Google Meet meetings have been held in the last hour. Open a meeting with the linked account as the owner for testing, and try the test again.

→ Click Save

Step 4: Send a Message to Integrate with the App

Click on the second process of the template! Set the content to be automatically sent to Telegram.

(1/2) Select the Linked Account and Action

These items are pre-configured.

Title of the App Trigger
App
Account information linked with Telegram
Trigger Action

→ Click Next.

(2/2) API Connection Settings

Chat ID
- The group ID of Telegram is not displayed in the usual UI, but can be obtained using a Bot. Use the acquired access token (API key) to access the following API endpoint.
- https://api.telegram.org/bot<access token>/getUpdates
- Accessing this endpoint will display the group information the bot is participating in, including the group ID. For example, chat":{"id":-123456789,...} where the value of id is the group ID.

Message Content
- Clicking the edit field will open a dropdown displaying the output extracted in the previous process.

Clicking on the item to be quoted will automatically embed the quote code. It becomes easier to understand if you input the item before the quote code.

→ Click Test. → Success

→ Click Save

Step 5: Turn the App Trigger [ON]

Once all processes are configured, a completion screen will pop up.

Turn the Trigger [ON] to activate the flow bot.

Automation was easily implemented without using programming. Notifications were confirmed on the Telegram channel.

This time, I tried notifying by quoting all the outputs. During actual operation, please extract the necessary items as needed. Here is the template for this time.

Make the Most of It! 3 Automation Tips Using Google Meet and Telegram

Google Meet and Telegram offer many other useful templates.

1. Automate Meeting Minutes Creation to Reduce Effort

Automatically transcribe the content of Google Meet meetings and add the minutes to Google Docs. This saves the effort of manually creating minutes and allows for immediate sharing of the content.

2. Automatically Save Meeting Content to Notion and Streamline Sharing

After a Google Meet meeting, transcriptions are automatically generated and minutes are registered in Notion. This allows for immediate sharing of meeting records and prevents input errors. It is ideal for those who manage meeting minutes in Notion.

3. Stay Updated with kintone Comments via Telegram

This flow automatically sends notifications to Telegram whenever a comment is posted on kintone. You no longer need to constantly check kintone, ensuring you don't miss important information. Efficient progress management is possible.

Summary

It has become clear that this automation can streamline tasks that were previously done manually. In particular, it is a great help for project managers and remote workers, as it facilitates task management and smooth notifications, preventing communication delays and overlooked tasks. The overall workflow is organized, creating an environment where results can be effectively achieved. With Yoom, you can easily implement automation without programming knowledge. Please make use of it to improve work efficiency.

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See you again soon!