How to Integrate Google Meet and Telegram to Streamline Post-Meeting Follow-Ups

Google Meet is a conference tool with simple operability that is used by many companies. By integrating with Telegram, notification management is streamlined, making team communication smoother. Previously, such integration required programming, but Yoom has developed a template that allows integration without programming. It enables the automatic sharing of important information after meetings, effectively preventing task oversight and communication delays. This article explains how to send notifications to Telegram after a Google Meet meeting ends. Please read to the end.

Two Benefits of Automating Notifications to Telegram When a Google Meet Meeting Ends

We explain the integration method of Google Meet and Telegram, which is ideal for project managers and remote workers.

Benefit 1: Smooth Sharing and Access of Materials Using Meeting ID

After the meeting ends, notifications automatically sent to Telegram include unique keys such as the Google Meet meeting ID, which are used to link related materials and minutes. By linking the meeting ID to the recording file name or minutes file name, post-meeting material sharing becomes smooth, and necessary information can be accessed immediately. This ensures that project managers can accurately grasp meeting records and related materials, reducing the manual management workload.

Benefit 2: Support for Quick Decision-Making with Secure Notifications

When the meeting ends, the meeting date and ID information are automatically notified to Telegram, allowing remote workers to smoothly access meeting materials and related data based on that information. Especially in remote environments, quick sharing of meeting information and materials enables immediate transition to the next action, accelerating decision-making. Furthermore, Telegram's secure environment allows for the safe exchange of important information, enabling peace of mind in business operations.

[About Yoom]

Here, we explain how to implement the automation of "sending notifications to Telegram when a Google Meet meeting ends" using Yoom's template without coding.

You can try it from the free plan. Register now and get started!

＞Register for free on Yoom

How to Create an Integration Flow to Obtain the Latest Google Meet Report and Notify Telegram

Things to Prepare in Advance

Here is a list of items needed for the integration work.

Google Meet

Login information
- Please prepare an email address and password to link with your Google account
- Open and end a meeting owned by the account to be linked for testing purposes (within 1 hour before starting the integration work)

Group for notifications (a bot needs to be added)
- How to create a new bot is here
- Access token

Step 1: Register My Apps

Here, we will set up the apps to be integrated in Yoom. Log in to the Yoom workspace, and click the new connection button from My Apps in the menu bar.

A list of apps that can be connected with Yoom will be displayed. Search for the app to be connected from the search window at the top and proceed with My Apps registration.

Google Meet

When this screen is displayed, proceed with the integration from the sign-in button for the Google account.

Enter the email address and password for the account to be integrated on the next screen.

Once logged in, proceed to grant permissions.

Once permissions are granted, My Apps registration is complete.

Select Telegram from the search results. When selected, the screen below will be displayed, and you will be asked for the account name and access token.

Enter any name for the account name. The access token is issued when a new bot is created on Telegram.

＞Official: BotFather

Enter the access token and click the add button to complete My Apps registration.

Step 2: Copy Yoom's Template to My Project

Click this banner. The template will be copied to "My Project" in the Yoom workspace.

The template will be copied to my project. Click on the title within the red frame to navigate to the settings screen.

Step 3: App Trigger "When the Meeting Ends"

Click on the first process of the template! Here, you will set the information to be obtained from Google Meet.

(1/2) Select the Linked Account and Action

The items displayed here are pre-configured.

Title of the App Trigger
App
Account information linked with Google Meet
Trigger Action

→ Click Next

(2/2) Select the Linked Account and Action

Trigger Interval
Open the dropdown and select from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.

→ Click Test → Success. Meeting information from the last hour has been extracted in the output.

※ If an error occurs

It may display that there has been no meeting on Google Meet within the last hour. Open a meeting with the linked account as the owner for testing and try the test again.

→ Click Save

Step 4: Integrate with the App "Send Message"

Click on the second process of the template! Set the content to be automatically sent to Telegram.

(1/2) Select the Linked Account and Action

These items are pre-configured.

Title of the App Trigger
App
Account information linked with Telegram
Trigger Action

→ Click Next

(2/2) API Connection Settings

Chat ID
- The group ID of Telegram is not displayed in the usual UI, but can be obtained using a bot. Use the acquired access token (API key) to access the following API endpoint.
- https://api.telegram.org/bot<Access Token>/getUpdates
- Accessing this endpoint will display the group information the bot is participating in, including the group ID. For example, chat":{"id":-123456789,...}, the value of id is the group ID.

Message Content
- Clicking the edit field will open a dropdown displaying the output extracted in the previous process.

Clicking on the item to quote will automatically embed the quote code. It becomes easier to understand if you enter the item before the quote code.

→ Click Test → Success

→ Click Save

Step 5: Turn the App Trigger [ON]

Once all processes are configured, a complete screen will pop up.

Turn the Trigger [ON] and start the flow bot.

<span class="mark-yellow">Automation was easily implemented without using programming.</span> Notifications were confirmed on the Telegram channel.

This time, I tried quoting all the outputs for notification. During actual operation, please extract the items as needed. Here is the template for this time.

Make the Most of It! 3 Automation Tips Using Google Meet and Telegram

Google Meet and Telegram offer many other useful templates.

1. Automate Meeting Minutes Creation to Save Effort

Automatically transcribe Google Meet meetings and add the minutes to Google Docs. This saves the effort of manually creating minutes and allows for immediate sharing of the content.

2. Automatically Save Meeting Content to Notion for Efficient Sharing

After a Google Meet meeting, transcriptions are automatically created and minutes are registered in Notion. This allows for immediate sharing of meeting records and prevents input errors. It is ideal for those managing meeting minutes in Notion.

3. Stay Updated with kintone Comments via Telegram

This flow automatically sends notifications to Telegram whenever a comment is posted on kintone. You no longer need to constantly check kintone, ensuring you don't miss important information. Efficient progress management is possible.

Summary

It has become clear that this automation can streamline tasks that were previously done manually. In particular, it is a great help for project managers and remote workers, as it facilitates task management and smooth notifications, preventing communication delays and overlooked tasks. The overall workflow is organized, creating an environment where results can be effectively achieved. With Yoom, you can easily implement automation without programming knowledge. Please use it to improve your work efficiency.

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See you again!